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Lexmark Pro4000c Quick Reference - Page 20

Using the Macintosh printer software, Launching an application - office

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Using the printer software If you did not install these additional programs during initial installation, then reinsert the installation software CD, run the installation software, and then click Advanced Options > Install Additional Software. Printer software Use the LexmarkTM Printer Home (referred to as Printer Home) Lexmark Phone Book (referred to as Phone Book) Abbyy Sprint OCR Lexmark Wireless Setup Utility (referred to as Wireless Setup Utility) Lexmark Tools for Office (referred to as Tools for Office) Printer Setup Utility Status Messenger Status Monitor Center Product Update To • Launch applications or programs. • Scan or e‑mail a photo or document. • Edit scanned documents. • Scan documents to PDF. • Adjust settings for the printer. • Order supplies. • Maintain ink cartridges. • Register the printer. • Contact technical support. • Access the User's Guide. Manage your fax contacts. Scan a document and produce text that you can edit with a word‑processing program. • Set up the wireless printer on a wireless network. • Change the wireless settings of the printer. Note: This program is installed automatically with the printer software if the printer has wireless capability. Access your favorite settings in Microsoft Office 2007. Configure the fax and e‑mail settings of your printer. Learn more about the printing problems encountered. • Check the supplies status of your printer. • Order supplies online. Receive automatic notifications of updates to your printer software when new updates are available. 20 Use the Printing Preferences To When you click File > Print > Properties with a document open, a Printing Preferences dialog appears. The dialog lets you select options for the print job, such as the following: • Select the number of copies to print. • Print two‑sided copies. • Select the paper type. • Add a watermark. • Enhance images. • Save settings. Note: Printing Preferences is installed automatically with the printer software. Note: Your printer may not come with some of these programs or some of the functions of these programs, depending on the features of the printer that you purchased. Using the Macintosh printer software Launching an application 1 From the Finder, navigate to: Applications > select your printer folder 2 Double‑click the application that you want to use. Use the Print dialog Printer Settings Shortcuts Wireless Setup Assistant Uninstaller To Adjust the print settings and schedule print jobs. Note: With a document or photo open, choose File > Print to access the Print dialog. • Customize settings for fax jobs. • Create and edit the Contacts list. • Configure e‑mail connectivity settings. • Configure the language, country, date, time, and time zone settings. Speed up usual tasks with your printer. Set up the printer on a wireless network. Note: This application is automatically installed with the printer software if the printer has wireless capability. Remove the printer software from your computer.

Section	Page
Contents	3
About your printer	5
Finding information about the printer	5
Minimizing your printer's environmental impact	5
Printer models	6
Printer features	6
Setting up the printer	6
Understanding the parts of the printer	12
Using the printer control panel	13
Using memory cards and flash drives	15
Supported memory cards and file types	15
Using a memory card or flash drive with the printer	15
Ordering and replacing supplies	17
Ordering ink cartridges	17
Replacing ink cartridges	17
Maintaining ink cartridges	18
Aligning the printhead	18
Cleaning the printhead nozzles	18
Using the printer software	19
Minimum system requirements	19
Installing the printer software	19
Using the Windows printer software	19
Using the Macintosh printer software	20
Printing	22
Printing a document	22
Printing on both sides of the paper (duplexing) automatically	22
Printing photos from a memory card or flash drive	23
Printing documents from a memory card or flash drive	23
Canceling print jobs	23
Printing from a mobile device	24
What is LexPrint?	24
Supported printers	24
Copying	25
Tips for copying	25
Making copies	25
Making a duplex (two-sided) copy automatically	25
Canceling copy jobs	26
Scanning	27
Tips for scanning	27
Scanning to a local computer	27
Scanning to a flash drive or memory card	27
Scanning directly to e-mail using the printer software	27
Scanning to a PDF	28
Canceling scan jobs	28
E-mailing	29
Sending e-mail	29
Tips for e-mailing	29
Setting up the e-mail function	29
Canceling an e-mail	29
Setting up the printer to fax	30
Step 1: Connect the printer to the telephone line	30
Scenario 1: Standard telephone line	30
Scenario 2: Digital Subscriber Line (DSL)	32
Scenario 3: VoIP telephone service	32
Scenario 4: Digital telephone service through a cable provider	33
Scenario 5: Country- or region-specific setup	34
Step 2: Check the dial tone	37
Step 3: Set your fax name and fax number	37
Step 4: Set the printer to receive faxes automatically or manually	37
Step 5: Set the number of rings	38
Step 6: Create a contact list	38
Faxing	39
Sending faxes	39
Tips for sending faxes	39
Sending faxes using the printer control panel	39
Sending faxes using the computer	39
Receiving faxes	39
Tips for receiving faxes	39
Receiving faxes automatically	40
Receiving faxes manually	40
Wireless networking	41
Information you will need to set up the printer on a wireless network	41
Installing the printer on a wireless network	41
What is Wi-Fi Protected Setup?	41
Configuring Wi-Fi Protected Setup manually	42
Use the Push Button Configuration (PBC) method	42
Use the Personal Identification Number (PIN) method	42
Using shortcuts	43
What are shortcuts?	43
Getting started	43
Launching the shortcuts page using the printer software	43
Creating a shortcut	43
Modifying or deleting a shortcut	44
Using shortcuts on the printer	44
Troubleshooting	45
Before you troubleshoot	45
If Troubleshooting does not solve your problem	45
Setup troubleshooting	45
Installation screen did not appear during installation	45
Launch the printer CD manually	45
Incorrect language appears on the display	45
Change the language using the printer menus	45
Software did not install	45
Make sure that your computer meets the minimum system requirements	45
Temporarily disable security programs in Windows before installing the software	45
Check the USB connection	46
Reconnect the printer power supply	46
Print job does not print or is missing pages	46
Make sure the ink cartridges are inserted correctly	46
Select your printer from the Print dialog before sending the print job	46
Make sure the print job is not paused	46
Make sure your printer is set as the default printer	46
Reconnect the printer power supply	46
Remove and reconnect the USB cable connected to your printer	46
Check the USB connection	46
Remove and reinstall the printer software	46
Printer is printing blank pages	46
Reinstall the ink cartridges and deep clean and align the printhead	46
Printer is busy or does not respond	47
Make sure the printer is not in Sleep mode	47
Reconnect the printer power supply	47
Cannot delete documents from the print queue	47
Restart the computer and try again	47
Remove and reconnect the USB cable connected to your printer	47
Cannot print through USB	47
Check the USB connection	47
Make sure the USB port is enabled in Windows	47
Remove and reinstall the printer software	47
Fax troubleshooting	47
Fax troubleshooting checklist	48
Cannot send faxes	48
Make sure that you have registered your user information in the printer	48
Decrease the transmission speed of the fax modem	48
Enable error correction	48
Enable automatic fax conversion	48
Make sure that the Dial Prefix setting is correct	48
Cannot receive faxes	49
Make sure that you have configured the correct settings for your setup	49
Make sure that the printer is connected to an analog port	49
Make sure that the printer memory is not full	49
Make sure that Fax Forwarding is disabled	49
Increase the ringer volume	49
Make sure that you have the correct manual answer code	49
Cannot run the fax software	49
Make sure a fax driver is installed	49
Make sure the printer is connected to a telephone line	49
Wireless network troubleshooting	49
Wireless troubleshooting checklist	49
Printing a network setup page	50
Locating IP addresses	50
Cannot print over wireless network	50
Turn the access point (wireless router) off and then back on	50
Disconnect from VPN session	50
Make sure Demo Mode is turned off	50
Check your WEP key or WPA passphrase	50
Check if your access point has an association/registration button	51
Move your access point away from other electronic devices	51
Move the computer and/or printer closer to the access point	51
Check the wireless signal quality	51
Check your advanced security settings	51
Make sure your computer is connected to your access point	51
Make sure that your computer and printer are connected to the same wireless network	51
Make sure your OS is compatible with wireless printing through AirPort	52
“Communication not available” message appears when printing wirelessly	52
Make sure your computer and printer have valid IP addresses for the network	52
Make sure the wireless port is selected	53
Make sure bidirectional communication is enabled	53
Notices	54
Edition notice	54
UNITED STATES GOVERNMENT RIGHTS	54
Trademarks	54
Federal Communications Commission (FCC) compliance information statement	54
Federal Communications Commission (FCC) compliance information statement	54

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If you did not install these additional programs during initial installation, then reinsert the installation

software CD, run the installation software, and then click

Advanced Options

Install Additional Software

Printer software

Use the

Lexmark

Printer Home

(referred to as Printer Home)

•

Launch applications or programs.

•

Scan or e

‑

mail a photo or document.

•

Edit scanned documents.

•

Scan documents to PDF.

•

Adjust settings for the printer.

•

Order supplies.

•

Maintain ink cartridges.

•

Contact technical support.

•

Access the

User's Guide

Lexmark Phone Book

(referred to as Phone Book)

Manage your fax contacts.

Abbyy Sprint OCR

Scan a document and produce text that you can edit with a

word

‑

processing program.

Lexmark Wireless Setup Utility

(referred to as Wireless Setup

Utility)

•

Set up the wireless printer on a wireless network.

•

Change the wireless settings of the printer.

Note:

This program is installed automatically with the printer software

if the printer has wireless capability.

Lexmark Tools for Office

(referred to as Tools for Office)

Access your favorite settings in Microsoft Office 2007.

Printer Setup Utility

Configure the fax and e

‑

mail settings of your printer.

Status Messenger

Learn more about the printing problems encountered.

Status Monitor Center

•

Check the supplies status of your printer.

•

Order supplies online.

Product Update

Receive automatic notifications of updates to your printer software

when new updates are available.

Use the

Printing Preferences

When you click

File

Properties

with a document open, a Printing

Preferences dialog appears. The dialog lets you select options for the

print job, such as the following:

•

Select the number of copies to print.

•

Print two

‑

sided copies.

•

Select the paper type.

•

Add a watermark.

•

Enhance images.

•

Save settings.

Note:

Printing Preferences is installed automatically with the printer

software.

Note:

Your printer may not come with some of these programs or some of the functions of these

programs, depending on the features of the printer that you purchased.

Using the Macintosh printer software

Launching an application

From the Finder, navigate to:

Applications

> select your printer folder

Double

‑

click the application that you want to use.

Use the

Print dialog

Adjust the print settings and schedule print jobs.

Note:

With a document or photo open, choose

File

to access the Print dialog.

Printer Settings

•

Customize settings for fax jobs.

•

Create and edit the Contacts list.

•

Configure e

‑

mail connectivity settings.

•

Configure the language, country, date, time, and time zone settings.

Shortcuts

Speed up usual tasks with your printer.

Wireless Setup

Assistant

Set up the printer on a wireless network.

Note:

This application is automatically installed with the printer software if the

printer has wireless capability.

Uninstaller

Remove the printer software from your computer.

Using the printer software