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Lexmark Pro4000c Quick Reference - Page 27

Scanning, Tips for scanning, Scanning to a local computer, Scanning to a flash drive or memory card

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Scanning Scanning ADF Scanner glass Address Boko Dial Toen Pause Redial SD/MS/xD/MMC Use the ADF for multiple‑page documents. Note: The ADF is available only in select models. If you purchased a printer without an ADF, then load original documents or photos on the scanner glass. Address Boko Dial Toen Pause Redial SD/MS/xD/MMC Use the scanner glass for single pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such as magazine clippings). Tips for scanning • Use the ADF when scanning two‑sided pages if your printer supports duplex scanning and the ADF supports the original document size. • Use the scanner glass when scanning two‑sided pages if your printer does not support duplex scanning or the ADF does not support the original document size. • When using the ADF, adjust the paper guides on the ADF to the width of the original document. • To easily retrieve a document after copying or scanning, lift the ADF input tray. • When using the scanner glass, close the scanner cover, if possible, to avoid dark edges on the scanned image. • Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass. • When the document to be scanned is in place with the settings you want, press to start scanning. Scanning to a local computer 1 Load the original document faceup into the ADF or facedown on the scanner glass. 27 2 From the printer control panel, navigate to: > Scan > OK > Computer > USB‑Connected Computer > OK The USB‑connected computer will receive the scan by default. Note: Make sure the scan software is installed on the destination computer. 3 Press the up or down arrow button to scroll to the scan option you want to set, and then press the left or right arrow button to scroll to the setting you want. Set the color, quality, original image size, and other scan options. If necessary, press OK each time you make a selection. 4 Press . Scanning to a flash drive or memory card Notes: • Some features are available only in select printer models. • Make sure your flash drive or memory card is not write‑protected. 1 Load the original document faceup into the ADF or facedown on the scanner glass. 2 From the printer control panel navigate to: > Scan > OK > Memory Device 3 Insert the flash drive or memory card, and then press OK . Note: The printer reads only one memory device at a time. 4 Press the up or down arrow button to scroll to the scan option you want to set, and then press the left or right arrow button to scroll to the setting you want. Set the color, quality, original image size, and other scan options. If necessary, press OK each time you make a selection. 5 Press . Follow the instructions on the printer display. Scanning directly to e‑mail using the printer software Make sure you have set up your e‑mail settings before proceeding. For more information, see the section on e‑mailing in the User's Guide. For Windows users 1 Load an original document faceup into the ADF or facedown on the scanner glass.

Section	Page
Contents	3
About your printer	5
Finding information about the printer	5
Minimizing your printer's environmental impact	5
Printer models	6
Printer features	6
Setting up the printer	6
Understanding the parts of the printer	12
Using the printer control panel	13
Using memory cards and flash drives	15
Supported memory cards and file types	15
Using a memory card or flash drive with the printer	15
Ordering and replacing supplies	17
Ordering ink cartridges	17
Replacing ink cartridges	17
Maintaining ink cartridges	18
Aligning the printhead	18
Cleaning the printhead nozzles	18
Using the printer software	19
Minimum system requirements	19
Installing the printer software	19
Using the Windows printer software	19
Using the Macintosh printer software	20
Printing	22
Printing a document	22
Printing on both sides of the paper (duplexing) automatically	22
Printing photos from a memory card or flash drive	23
Printing documents from a memory card or flash drive	23
Canceling print jobs	23
Printing from a mobile device	24
What is LexPrint?	24
Supported printers	24
Copying	25
Tips for copying	25
Making copies	25
Making a duplex (two-sided) copy automatically	25
Canceling copy jobs	26
Scanning	27
Tips for scanning	27
Scanning to a local computer	27
Scanning to a flash drive or memory card	27
Scanning directly to e-mail using the printer software	27
Scanning to a PDF	28
Canceling scan jobs	28
E-mailing	29
Sending e-mail	29
Tips for e-mailing	29
Setting up the e-mail function	29
Canceling an e-mail	29
Setting up the printer to fax	30
Step 1: Connect the printer to the telephone line	30
Scenario 1: Standard telephone line	30
Scenario 2: Digital Subscriber Line (DSL)	32
Scenario 3: VoIP telephone service	32
Scenario 4: Digital telephone service through a cable provider	33
Scenario 5: Country- or region-specific setup	34
Step 2: Check the dial tone	37
Step 3: Set your fax name and fax number	37
Step 4: Set the printer to receive faxes automatically or manually	37
Step 5: Set the number of rings	38
Step 6: Create a contact list	38
Faxing	39
Sending faxes	39
Tips for sending faxes	39
Sending faxes using the printer control panel	39
Sending faxes using the computer	39
Receiving faxes	39
Tips for receiving faxes	39
Receiving faxes automatically	40
Receiving faxes manually	40
Wireless networking	41
Information you will need to set up the printer on a wireless network	41
Installing the printer on a wireless network	41
What is Wi-Fi Protected Setup?	41
Configuring Wi-Fi Protected Setup manually	42
Use the Push Button Configuration (PBC) method	42
Use the Personal Identification Number (PIN) method	42
Using shortcuts	43
What are shortcuts?	43
Getting started	43
Launching the shortcuts page using the printer software	43
Creating a shortcut	43
Modifying or deleting a shortcut	44
Using shortcuts on the printer	44
Troubleshooting	45
Before you troubleshoot	45
If Troubleshooting does not solve your problem	45
Setup troubleshooting	45
Installation screen did not appear during installation	45
Launch the printer CD manually	45
Incorrect language appears on the display	45
Change the language using the printer menus	45
Software did not install	45
Make sure that your computer meets the minimum system requirements	45
Temporarily disable security programs in Windows before installing the software	45
Check the USB connection	46
Reconnect the printer power supply	46
Print job does not print or is missing pages	46
Make sure the ink cartridges are inserted correctly	46
Select your printer from the Print dialog before sending the print job	46
Make sure the print job is not paused	46
Make sure your printer is set as the default printer	46
Reconnect the printer power supply	46
Remove and reconnect the USB cable connected to your printer	46
Check the USB connection	46
Remove and reinstall the printer software	46
Printer is printing blank pages	46
Reinstall the ink cartridges and deep clean and align the printhead	46
Printer is busy or does not respond	47
Make sure the printer is not in Sleep mode	47
Reconnect the printer power supply	47
Cannot delete documents from the print queue	47
Restart the computer and try again	47
Remove and reconnect the USB cable connected to your printer	47
Cannot print through USB	47
Check the USB connection	47
Make sure the USB port is enabled in Windows	47
Remove and reinstall the printer software	47
Fax troubleshooting	47
Fax troubleshooting checklist	48
Cannot send faxes	48
Make sure that you have registered your user information in the printer	48
Decrease the transmission speed of the fax modem	48
Enable error correction	48
Enable automatic fax conversion	48
Make sure that the Dial Prefix setting is correct	48
Cannot receive faxes	49
Make sure that you have configured the correct settings for your setup	49
Make sure that the printer is connected to an analog port	49
Make sure that the printer memory is not full	49
Make sure that Fax Forwarding is disabled	49
Increase the ringer volume	49
Make sure that you have the correct manual answer code	49
Cannot run the fax software	49
Make sure a fax driver is installed	49
Make sure the printer is connected to a telephone line	49
Wireless network troubleshooting	49
Wireless troubleshooting checklist	49
Printing a network setup page	50
Locating IP addresses	50
Cannot print over wireless network	50
Turn the access point (wireless router) off and then back on	50
Disconnect from VPN session	50
Make sure Demo Mode is turned off	50
Check your WEP key or WPA passphrase	50
Check if your access point has an association/registration button	51
Move your access point away from other electronic devices	51
Move the computer and/or printer closer to the access point	51
Check the wireless signal quality	51
Check your advanced security settings	51
Make sure your computer is connected to your access point	51
Make sure that your computer and printer are connected to the same wireless network	51
Make sure your OS is compatible with wireless printing through AirPort	52
“Communication not available” message appears when printing wirelessly	52
Make sure your computer and printer have valid IP addresses for the network	52
Make sure the wireless port is selected	53
Make sure bidirectional communication is enabled	53
Notices	54
Edition notice	54
UNITED STATES GOVERNMENT RIGHTS	54
Trademarks	54
Federal Communications Commission (FCC) compliance information statement	54
Federal Communications Commission (FCC) compliance information statement	54

Match case Limit results 1 per page

Scanning

ADF

Scanner glass

Use the ADF for multiple

‑

page documents.

Note:

The ADF is available only in select models. If

you purchased a printer without an ADF, then load

original documents or photos on the scanner glass.

Use the scanner glass for single pages, small items

(such as postcards or photos), transparencies, photo

paper, or thin media (such as magazine clippings).

Tips for scanning

•

Use the ADF when scanning two

‑

sided pages if your printer supports duplex scanning and the ADF

supports the original document size.

•

Use the scanner glass when scanning two

‑

sided pages if your printer does not support duplex scanning

or the ADF does not support the original document size.

•

When using the ADF, adjust the paper guides on the ADF to the width of the original document.

•

To easily retrieve a document after copying or scanning, lift the ADF input tray.

•

When using the scanner glass, close the scanner cover, if possible, to avoid dark edges on the scanned

image.

•

not

load postcards, photos, small items, transparencies, photo paper, or thin media (such as

magazine clippings) into the ADF. Place these items on the scanner glass.

•

When the document to be scanned is in place with the settings you want, press

to start scanning.

Scanning to a local computer

Load the original document faceup into the ADF or facedown on the scanner glass.

From the printer control panel, navigate to:

Scan

Computer

USB

‑

Connected Computer

The USB

‑

connected computer will receive the scan by default.

Note:

Make sure the scan software is installed on the destination computer.

Press the up or down arrow button to scroll to the scan option you want to set, and then press the

left or right arrow button to scroll to the setting you want.

Set the color, quality, original image size, and other scan options. If necessary, press

each time

you make a selection.

Press

Scanning to a flash drive or memory card

Notes:

•

Some features are available only in select printer models.

•

Make sure your flash drive or memory card is not write

‑

protected.

Load the original document faceup into the ADF or facedown on the scanner glass.

From the printer control panel navigate to:

Scan

Memory Device

Insert the flash drive or memory card, and then press

Note:

The printer reads only one memory device at a time.

Press the up or down arrow button to scroll to the scan option you want to set, and then press the

left or right arrow button to scroll to the setting you want.

Set the color, quality, original image size, and other scan options. If necessary, press

each time

you make a selection.

Press

Follow the instructions on the printer display.

Scanning directly to e

‑

mail using the printer software

Make sure you have set up your e

‑

mail settings before proceeding. For more information, see the section

on e

‑

mailing in the

User’s Guide

For Windows users

Load an original document faceup into the ADF or facedown on the scanner glass.

Scanning