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Oki MC770 MC770/780 User Guide - E-Filing - Page 74

Archiving documents, Downloading an archived document, Click the [Documents] tab.

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5.MANAGING DOCUMENTS 5 MANAGING DOCUMENTS „ Archiving documents The e-Filing web utility allows you to archive the documents stored in e-Filing and download the archived files to your computer. These files can also be uploaded from your computer to e-Filing in the equipment, or other equipment of the same series. P.73 "Downloading an archived document" P.76 "Uploading archived documents" The archive files are compatible with the same series of the MFP. ‰ Downloading an archived document You can archive the documents in the box and download it to your computer. Use this feature to create a back-up file of your documents in e-Filing. The following procedure describes an example of how to download an archived document when using Microsoft Internet Explorer. y The archived file contains all the documents you have specified to the archive, but you cannot open the documents on your computer. y You can create an archived file that contains multiple documents in the same folder or the same box. y You cannot create an archived file that contains more than 2 GB of data. y Do not close the main window and child window by clicking [X]. If you do, downloading the archived documents becomes impossible. If you close the window by clicking [X] by mistake, turn the power to the equipment off and then on again. 1 Click the [Documents] tab. The [Documents] tab page is displayed. 2 In the Document frame, select the box or folder containing the document that you want to archive. How To Manage Documents 73

Section	Page
Preface	2
How to read this manual	2
Symbols in this manual	2
Screens and Operation Procedures	2
Trademarks	3
CONTENTS	4
e-Filing OVERVIEW	6
e-Filing Features	7
e-Filing Functions	9
Functions operated with this equipment	9
Printing documents	9
Storing documents	9
Deleting documents	9
Managing user boxes/folders	9
Functions operated with a client computer	10
Managing user boxes/folders	10
Managing documents	10
Editing documents	10
OPERATIONS WITH THIS EQUIPMENT	12
Printing Documents	13
Printing an entire document	13
Test print	16
Storing Documents	18
Copying and storing to e-Filing	18
Scanning to e-Filing	23
Deleting Documents	25
Managing User Boxes/Folders	27
Creating user boxes	27
Editing user boxes	29
Deleting user boxes/folders	31
OVERVIEW OF e-Filing WEB UTILITY	34
Before Using the e-Filing Web Utility	35
Getting Started With the e-Filing Web Utility	37
Logging in as a user	37
Logging in as a system administrator	38
About the Main Tabs	39
[Documents] tab	39
[Preferences] tab	41
[Administration] tab	42
[Box Management] subtab	42
Log-in link	43
Administrator log-in page	43
HOW TO MANAGE USER BOXES/FOLDERS	44
Managing User Boxes and Folders	45
Creating user boxes and folders	45
Creating user boxes	45
Creating folders	46
Deleting user boxes and folders	48
Deleting user boxes	48
Deleting folders	49
Renaming user boxes and folders	51
Renaming user boxes	51
Renaming folders	53
Modifying and displaying user box and folder properties	55
Modifying box properties	55
Displaying folder properties	58
MANAGING DOCUMENTS	60
How To Manage Documents	61
Displaying documents	61
Using the thumbnail view	61
Using the list view	62
Renaming documents	62
Deleting documents	64
Printing documents	65
Printing an entire document	65
Selecting test print	69
Storing documents	71
Saving a print job in the public box	71
Saving a print job in a user box	72
Archiving documents	74
Downloading an archived document	74
Uploading archived documents	77
Sending Email	79
Destination setting	83
EDITING DOCUMENTS	88
About the Document Control Buttons	89
Editing With Pages in Your Documents	90
Displaying document and page properties	90
Copying pages from one document to another	91
Copying pages from a document to a box or folder	96
Deleting pages from a document	100
Moving pages within a document	102
Moving and Merging Documents	105
Moving documents	105
Merging documents	107
SYSTEM ADMINISTRATION	112
Safeguarding Data	113
Erasing boxes	113
Unlocking user boxes	114

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5.MANAGING DOCUMENTS

How To Manage Documents

5 MANAGING DOCUMENTS

Archiving documents

The e-Filing web utility allows you to archive the documents stored in e-Filing and download the archived files to your

computer. These files can also be uploaded from your computer to e-Filing in the equipment, or other equipment of the

same series.

P.73 “Downloading an archived document”

P.76 “Uploading archived documents”

The archive files are compatible with the same series of the MFP.

Downloading an archived document

You can archive the documents in the box and download it to your computer. Use this feature to create a back-up file of

your documents in e-Filing.

The following procedure describes an example of how to download an archived document when using Microsoft Internet

Explorer.

The archived file contains all the documents you have specified to the archive, but you cannot open the documents

on your computer.

You can create an archived file that contains multiple documents in the same folder or the same box.

You cannot create an archived file that contains more than 2 GB of data.

Do not close the main window and child window by clicking [X]. If you do, downloading the archived documents

becomes impossible. If you close the window by clicking [X] by mistake, turn the power to the equipment off and

then on again.

Click the [Documents] tab.

The [Documents] tab page is displayed.

In the Document frame, select the box or folder containing the document that you want

to archive.