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Oki MC770 MC770/780 User Guide - E-Filing - Page 75

Select the check box of the document that you want to archive and select [Archive

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5 MANAGING DOCUMENTS 3 If you select a box that is protected with a password, the Password Authentication window appears. Enter the password in the [Box Password] box and click [OK]. y If you enter an invalid password several times to open the box, you may not log in for a certain period since it will be regarded as an unauthorized access. When "Box is locked." appears and logging in cannot be performed, ask your administrator. y The password input is displayed in the blank symbols. You can also enter the password of a user with an administrator privilege in [Box Password]. 4 Select the check box of the document that you want to archive and select [Archive Document] from the [File] menu. The confirmation dialog box appears. Users can also archive a document by selecting the document in the Document frame, clicking on the [File] menu and selecting [Archive Document]. However, you cannot archive individual pages, even if you select the check boxes of the pages displayed in the Contents frame. 5 Click [OK] to start archiving the document. 74 How To Manage Documents

Section	Page
Preface	2
How to read this manual	2
Symbols in this manual	2
Screens and Operation Procedures	2
Trademarks	3
CONTENTS	4
e-Filing OVERVIEW	6
e-Filing Features	7
e-Filing Functions	9
Functions operated with this equipment	9
Printing documents	9
Storing documents	9
Deleting documents	9
Managing user boxes/folders	9
Functions operated with a client computer	10
Managing user boxes/folders	10
Managing documents	10
Editing documents	10
OPERATIONS WITH THIS EQUIPMENT	12
Printing Documents	13
Printing an entire document	13
Test print	16
Storing Documents	18
Copying and storing to e-Filing	18
Scanning to e-Filing	23
Deleting Documents	25
Managing User Boxes/Folders	27
Creating user boxes	27
Editing user boxes	29
Deleting user boxes/folders	31
OVERVIEW OF e-Filing WEB UTILITY	34
Before Using the e-Filing Web Utility	35
Getting Started With the e-Filing Web Utility	37
Logging in as a user	37
Logging in as a system administrator	38
About the Main Tabs	39
[Documents] tab	39
[Preferences] tab	41
[Administration] tab	42
[Box Management] subtab	42
Log-in link	43
Administrator log-in page	43
HOW TO MANAGE USER BOXES/FOLDERS	44
Managing User Boxes and Folders	45
Creating user boxes and folders	45
Creating user boxes	45
Creating folders	46
Deleting user boxes and folders	48
Deleting user boxes	48
Deleting folders	49
Renaming user boxes and folders	51
Renaming user boxes	51
Renaming folders	53
Modifying and displaying user box and folder properties	55
Modifying box properties	55
Displaying folder properties	58
MANAGING DOCUMENTS	60
How To Manage Documents	61
Displaying documents	61
Using the thumbnail view	61
Using the list view	62
Renaming documents	62
Deleting documents	64
Printing documents	65
Printing an entire document	65
Selecting test print	69
Storing documents	71
Saving a print job in the public box	71
Saving a print job in a user box	72
Archiving documents	74
Downloading an archived document	74
Uploading archived documents	77
Sending Email	79
Destination setting	83
EDITING DOCUMENTS	88
About the Document Control Buttons	89
Editing With Pages in Your Documents	90
Displaying document and page properties	90
Copying pages from one document to another	91
Copying pages from a document to a box or folder	96
Deleting pages from a document	100
Moving pages within a document	102
Moving and Merging Documents	105
Moving documents	105
Merging documents	107
SYSTEM ADMINISTRATION	112
Safeguarding Data	113
Erasing boxes	113
Unlocking user boxes	114

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5 MANAGING DOCUMENTS

How To Manage Documents

If you select a box that is protected with a password, the Password Authentication

window appears. Enter the password in the [Box Password] box and click [OK].

If you enter an invalid password several times to open the box, you may not log in for a certain period since

it will be regarded as an unauthorized access. When "Box is locked." appears and logging in cannot be

performed, ask your administrator.

The password input is displayed in the blank symbols.

You can also enter the password of a user with an administrator privilege in [Box Password].

Select the check box of the document that you want to archive and select [Archive

Document] from the [File] menu.

The confirmation dialog box appears.

Users can also archive a document by selecting the document in the Document frame, clicking on the [File]

menu and selecting [Archive Document]. However, you cannot archive individual pages, even if you select the

check boxes of the pages displayed in the Contents frame.

Click [OK] to start archiving the document.