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Sending to an E-mail Address, Sender, Manual Input

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Specifying a Destination Sending to an E-mail Address This section explains how to specify an e-mail address as a destination. When using Internet Fax transmission, specify the e-mail address in place of the fax number. 1 Important ❒ In the destination list, register senders, specify their e-mail addresses, and set Use Name as [Sender] in advance using "Address Book Management" in "System Settings". ❒ Internet Fax is executed in only Memory Transmission that starts transmission automatically after storing documents in memory. If you specify Immediate Transmission in Internet Fax, the mode is switched to Memory Transmission while an e-mail address is being entered. A Press to switch the destination to e-mail address. B Specify the sender. For details about specifying senders, see "Sender Settings". C Press [Manual Input]. To select a destination from the Address Book, see "Using the Address Book to Specify Destinations". 61

Section	Page
FAX Option Type 3045 Operating Instructions Facsimile Reference	1
Introduction	2
Important	2
Notes:	2
Caution:	2
Manuals for This Machine	3
TABLE OF CONTENTS	5
How to Read This Manual	11
Symbols	11
Names of Major Functions	11
Reading the Display	12
Reading the Display Panel and Using Keys	13
Function List	15
1. Transmission	19
Transmission Modes	19
Switching between Memory Transmission and Immediate Transmission	20
Memory Transmission	21
Sending multiple originals using the exposure glass (Memory Transmission)	24
Parallel Memory Transmission	25
Automatic Redial	26
Batch Transmission	26
Dual Access	27
Simultaneous Broadcast	27
If memory runs out while storing an original	28
Immediate Transmission	28
Sending multiple originals using the exposure glass (Immediate Transmission)	30
Checking the Transmission Settings	31
IP-Fax Functions	32
Terminology	34
Notes on Using IP-Fax	35
Functions Not Available for IP-Fax Transmission	35
Internet Fax Functions	36
Notes on Using Internet Fax	38
Functions Not Available by E-mail Transmission	39
Functions Not Available by E-mail Reception	39
E-mail Subject	40
T.37 Full Mode	41
Placing Originals	42
Setting a Scan Area	44
Auto Detect	45
Regular	46
Area	47
Mixed Original Sizes	48
Acceptable Original Sizes	50
Paper Size and Scanned Area	50
When placing an original on the exposure glass	51
When placing an original into the ADF	52
Original Sizes Difficult to Detect	53
Transmission with Image Rotation	54
Scan Settings	55
Resolution	55
Original Type	57
JBIG Transmission	58
Image Density (Contrast)	58
Mixing Scan Settings for a Multiple Page Original	60
Changing the Line Port	61
Simultaneous Broadcast Using Multiple Line Ports	63
Specifying a Destination	64
Sending Over a Fax Line	64
Entering a pause	65
Entering a tone	66
Sending by IP-Fax	67
Regarding IP-Fax destinations	69
Sending to an E-mail Address	71
Bypassing the SMTP server	74
Using the Address Book to Specify Destinations	76
Switching the titles in the Address Book	77
Specifying Group Destinations	78
Chain Dial	79
Redial	80
Programming Destinations in the Address Book	82
Registering Entered Destinations to the Address Book	84
Searching for a Destination in the Address Book	85
Search by Destination Name	86
Search by Fax Number	88
Search by E-mail Address	90
Search by IP-Fax Destination	92
Search by LDAP Server	93
Search by Registration Number	96
On Hook Dial	97
External Telephone On Hook Dial	98
Manual Dial	99
Advanced Features	100
Setting SUB Codes for Transmission	100
Setting a password	101
Setting SEP Codes for Reception	102
Entering a password	104
Transfer Request	104
With transfer requests set in the System Settings menu	108
Setting multistep transfer	109
Canceling a Transmission	110
Before the Original Is Scanned	110
While the Original Is Being Scanned	110
While the Original Is Being Transmitted	111
Before the Transmission Is Started	113
Confirming a Transmission	115
Checking the Storage Result (Memory Storage Report)	116
2. Other Transmission Features	117
Sending at a Specific Time (Send Later)	117
Sender Settings	119
Priority Transmission	123
Confidential Transmission	125
Polling Transmission	128
Polling Transmission Clear Report	131
Polling Reception	132
Polling Reception Reserve Report	134
Polling Reception Result Report	135
Sub Transmission Mode	136
Book Fax	136
Two-Sided Transmission (Double-Sided Transmission)	138
E-mail Options	140
Entering the subject	140
Entering the text	143
Requesting a reception notice	145
Setting an e-mail destination as a BCC	147
Standard Message Stamp	148
Sending an Auto Document	149
Printing documents stored as Auto Documents	151
Stamp	152
Transmission Options	153
Fax Header Print	154
Label Insertion	155
Reduced Image Transmission	157
Auto Reduce	158
Default ID Transmission	159
3. Reception	161
Types of Reception	161
Immediate Reception	161
Memory Reception	162
Substitute Reception	163
Receiving documents unconditionally	164
Receiving documents according to parameter-specified settings	164
Reception Modes	166
Manual Reception	166
Auto Reception	166
Switching the Reception Mode	167
Receiving Internet Fax Documents	168
Auto E-mail Reception	168
Manual E-mail Reception	169
Received Images	169
Reception Functions	171
Transfer Station	171
Multistep transfer	172
Sending the Transfer Result Report	172
Transfer Result Report	173
Transfer Result Report (transfer request by e-mail)	173
Forwarding Received Documents	174
Routing Received Documents with SUB Code	175
Transferring Received Documents	176
SMTP Reception Using Internet Fax	176
Routing e-mail received via SMTP	177
JBIG Reception	178
Auto Fax Reception Power-Up	179
Printing Options	180
Print Completion Beep	180
Checkered Mark	180
Centre Mark	181
Reception Time	181
Two-Sided Printing	182
180-degree rotation printing	183
Multi-Copy Reception	183
Image Rotation	184
Combine Two Originals	185
Page Separation and Length Reduction	186
Reverse Order Printing	187
Page Reduction	187
TSI Print (Transmitting Subscriber Identification Print)	188
If There Is No Paper of the Correct Size	188
Setting priority trays	189
Just size printing	189
Having incoming documents printed on paper from the bypass tray	190
Where Incoming Documents Are Delivered - Output Tray	191
Specifying tray for lines	191
Tray Shift	191
4. Changing/Confirming Communication Information	193
Changing the Settings of Files in Memory	193
Deleting a Destination from a Simultaneous Broadcast	194
Adding a Destination	196
Changing the Transmission Time	198
Changing the SMTP Server Setting	199
Printing a File from Memory	201
Printing a List of Files in Memory (Print TX File List)	203
Resending a File	204
Checking the Transmission Result (TX File Status)	206
Confirming on Display	206
Confirming by Report	207
Confirming by E-mail	208
Confirming by Report and E-mail	209
Communication Result Report (Memory Transmission)	209
Immediate TX Result Report (Immediate Transmission)	210
Communication Failure Report	211
Checking the Reception Result (RX File Status)	212
Confirming on Display	212
Confirming by Report	213
Journal	213
Print Journal	214
Printing the Journal	214
All	215
Print per File No.	216
Print per User	217
Journal	218
Transmitting Journal by E-mail	220
Journal by e-mail	220
Displaying the Memory Status	221
Printing/Deleting Received and Stored Documents (Print/Delete Stored RX File)	223
Printing Received and Stored Documents	224
Deleting Received and Stored Documents	225
Printing a Confidential Document	226
Confidential File Report	228
Printing a File Received with Memory Lock	229
Personal Boxes	231
Personal Boxes	231
Printing Personal Box Documents	232
Information Boxes	234
Information Boxes	234
Storing Documents in Information Boxes	235
Printing Information Box Documents	237
Deleting Information Box Documents	238
5. Storing a Document	241
Sending a Stored File	241
Storing a Document	242
Programming a user name	244
Setting a file name	245
Setting a password	245
Sending Stored Documents	246
Specifying documents from the File List	249
Specifying documents by User Name	249
Specifying documents by File Name	250
Printing Stored Documents	250
Changing Stored Document Information	252
Changing a user name	253
Changing the file name	254
Changing the password	254
Deleting a Stored Document	255
6. Fax via Computer	257
Sending Fax Documents from Computers	257
Before Use	258
Using the Software	258
LAN-Fax Driver	259
Address Book	259
LAN-Fax Cover Sheet Editor	260
Auto Run program	260
Installing Individual Applications	261
Setting LAN-Fax Driver Properties	262
Setting print properties	262
Making settings for option configuration	263
Basic Transmission	264
Specifying a destination using a destination list	265
Specifying a destination using Address Book	265
Specifying a destination by directly entering a fax number, Internet Fax destination, or IP-Fax destination	266
Specifying Options	267
To send a fax document at a specific time	267
To print a sender stamp	268
To attach a cover sheet	268
To specify two-sided printing	268
To display preview	268
Saving as files	269
To store the fax document on the Document Server	269
Checking Transmission Using LAN-Fax Driver	270
Confirming Transmission Results by E-mail	270
LAN-Fax Result Report	271
Printing and Saving	272
Editing Address Book	272
Programming new destinations	273
Editing programmed destinations	274
Deleting programmed destinations	274
Using the Machine's Address Book Data in the Destination List of the LAN-Fax	275
Editing Fax Cover Sheets	275
Creating a cover sheet	276
Attaching a created cover sheet	277
Managing Facsimile Functions Using SmartDeviceMonitor for Admin	278
LAN-Fax Operation Messages	278
Viewing Fax Information Using a Web Browser	279
Viewing, Printing, and Deleting Received Fax Documents Using a Web Image Monitor	279
Viewing received fax documents using a Web browser	279
Printing fax information using a Web browser	280
Deleting fax information using a Web browser	281
Programming Destination Information from Web Browser	281
To edit machine properties already programmed	282
To add new receiver	283
Delivering Files Received by Fax	284
7. Appendix	285
Programs	285
Registering and Changing Keystroke Programs	285
Registering a priority function using a program	287
Changing a program name	288
Deleting a Program	289
Using a Program	290
Optional Equipment	291
Expansion Memory (32MB: DIMM)	291
Extra G3 Interface Unit	291
Specifications	292
Specifications Required for the Internet Fax Destination Machines	294
Maximum Values	295