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Ricoh FX16 Operating Instructions - Page 8

Notice about the Telephone Consumer Protection Act Valid in USA, only.

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Notice about the Telephone Consumer Protection Act (Valid in USA only). The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device, including FAX machines, to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity, or individual. (The telephone number provided may not be a 900 number or any other number for which charges exceed local or long-distance transmission charges.) In order to program this information into your FAX machine, you should complete the following steps: Follow the FAX HEADER programming procedure in the Programming chapter of the operating instructions to enter the business identification and telephone number of the terminal or business. This information is transmitted with your document by the FAX HEADER feature. In addition to the information, be sure to program the date and time into your machine. vii

Section	Page
Copy/Printer/Scanner Reference	1
Contents	11
Getting Started	16
Unpacking	17
Selecting a Location	19
Understanding the Component Location	20
Front View	20
Rear View	21
Control Panel Functions	22
Installing the Toner Cartridge	24
Loading Paper	26
Making Connections	29
Turning the Machine On	32
Changing the Display Language	33
Setting the Paper Type and Size	33
Using the Save Modes	34
Power Save Mode	34
CCD Power Save Mode	35
Installing Software	36
About the Software	37
Printer Driver Features	38
System Requirements	39
Installing Software in Windows	40
Repairing Software	43
Removing Software	45
Paper Handling	46
Selecting Print Materials	47
Size, Input Sources and Capacities	47
Guidelines for Paper and Special Materials	48
Selecting an Output Location	49
Printing to the Front Output Tray (Face down)	50
Printing to the Rear Output Slot (Face up)	50
Loading Paper in the Paper Tray	52
Using the Bypass Tray	53
Setting the Paper Type and Size for the Bypass Tray	55
Copying	56
Loading Paper for Copying	57
Making Copies on the Document Glass	57
Making Copies from the Automatic Document Feeder	59
Setting Copy Options	61
Contrast	61
Image	61
Reduced/Enlarged Copy	62
Using Special Copy Features	63
Auto Fit Copying	63
Clone Copying	64
Collation Copying	65
2-side Copying	65
2-up or 4-up Copying	66
Poster Copying	67
Changing the Default Settings	68
Setting the Time Out Option	69
Printing	70
Printing a Document	71
Cancelling a Print Job	74
Using a Favorite Setting	75
Using Help	75
Setting Paper Properties	76
Printing Multiple Pages on One Sheet of Paper (N-Up Printing)	77
Printing a Reduced or Enlarged Document	79
Fitting Your Document to a Selected Paper Size	80
Printing Posters	81
Using Watermarks	82
Using an Existing Watermark	82
Creating a Watermark	83
Editing a Watermark	84
Deleting a Watermark	84
Using Overlays	85
What is an Overlay?	85
Creating a New Page Overlay	85
Using a Page Overlay	87
Deleting a Page Overlay	88
Setting Graphic Properties	89
Setting Up the Locally Shared Printer	91
In Windows 9x/Me	91
In Windows NT 4.0/2000/XP	92
Scanning	94
Scanning Basics	95
Scanning Process with TWAIN- enabled Software	95
Maintenance	96
Clearing the Memory	97
Cleaning Your Machine	98
Cleaning the Outside	98
Cleaning the Inside	98
Cleaning the Scan Unit	100
Maintaining the Toner Cartridge	101
Redistributing Toner	102
Replacing the Toner Cartridge	103
Setting the Notify Toner Option	105
Cleaning the Drum	105
Setting the machine to be Checked by Phone	106
Troubleshooting	108
Clearing Document Jams	109
Input Misfeed	109
Exit Misfeed	110
Roller Misfeed	110
Clearing Paper Jams	111
In the Paper Feed Area	111
In the Paper Exit Area	112
In the Fuser Area or Around the Toner Cartridge	114
In the Bypass Tray	115
Tips for Avoiding Paper Jams When Printing on the A5-sized Paper	116
Tips for Avoiding Paper Jams	117
Clearing LCD Error Messages	118
Solving Problems	121
Paper Feeding Problems	121
Printing Problems	122
Printing Quality Problems	125
Fax Problems	129
Copying Problems	131
Scanning Problems	132
Specifications	134
General Specifications	135
Scanner and Copier Specifications	136
Printer Specifications	137
Facsimile Specifications	138
Paper Specifications	139
Overview	139
Supported Sizes of Paper	139
Guidelines for Using Paper	140
Paper Specifications	141
Paper Output Capacity	141
Printer and Paper Storage Environment	142
Index	143
Facsimile Reference	145
Contents	146
Getting Started	148
Control Panel Functions	149
Setting the Machine ID	151
Entering Characters Using the Number Keypad	152
Setting the Date and Time	154
Changing the Clock Mode	155
Setting Sounds	155
Speaker, Ringer, Key Sound and Alarm Sound	156
Speaker Volume	156
Setting the Dial Mode	157
Setting up the Fax System	158
Changing the Fax Setup options	158
Available Fax Setup Options	159
General Fax Functions	162
Sending a Fax	163
Preparing Documents for Faxing	163
Loading an Original Document	163
Adjusting the Document Resolution	165
Sending a Fax Automatically	166
Sending a Fax Manually	167
Confirming Transmission	167
Automatic Redialling	168
Receiving a Fax	168
About Receiving Modes	168
Loading Paper for Receiving Faxes	169
Receiving Automatically in the Fax Mode	169
Receiving Manually in the Tel Mode	169
Receiving Automatically in the Ans/Fax Mode	170
Receiving Manually Using an Extension Telephone	170
Receiving Faxes Using the DRPD Mode	171
Receiving Faxes in the Memory	172
Automatic Dialling	174
Speed Dialling	175
Storing a Number for Speed Dialling	175
Sending a Fax using a Speed Number	176
Group Dialling	177
Setting Group Dial	177
Editing Group Dial Numbers	178
Sending a Fax Using Group Dialling (Multi-address Transmission)	179
Searching for a Number in the Memory	180
Searching Sequentially through the Memory	180
Searching with a Particular First Letter	180
Printing a Phone Book List	181
Other Ways to Fax	182
Redialling	183
Sending Broadcasting Faxes	183
Sending a Delayed Fax	184
Sending a Priority Fax	186
Adding Documents To a Scheduled Fax	188
Cancelling a Scheduled Fax	189
Additional Features	190
Using the Secure Receiving Mode	191
Printing Reports	192
Using Advanced Fax Settings	194
Changing Setting Options	194
Advanced Fax Setting Options	195
Using the Remote Control Panel	196

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vii

Notice about the Telephone Consumer Protection Act (Valid in USA

only).

The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use

a computer or other electronic device, including FAX machines, to send any message

unless such message clearly contains in a margin at the top or bottom of each

transmitted page or on the first page of the transmission, the date and time it is sent

and an identification of the business or other entity, or other individual sending the

message and the telephone number of the sending machine or such business, other

entity, or individual. (The telephone number provided may not be a 900 number or any

other number for which charges exceed local or long-distance transmission charges.)

In order to program this information into your FAX machine, you should complete the

following steps: Follow the FAX HEADER programming procedure in the Programming

chapter of the operating instructions to enter the business identification and telephone

number of the terminal or business. This information is transmitted with your document

by the FAX HEADER feature. In addition to the information, be sure to program the date

and time into your machine.