Adobe 22020737 Acrobat X Pro Manual - Page 111

USING ACROBAT X PRO 105 PDF Portfolios and combined PDFs 2 Do any of the following under Columns To Display: • To show or hide a column in the list, click in the checkbox. • To add a column, type the name in the Add A Column box, select a data type from the menu, and click the Add button . • To delete optional columns, hold the pointer over the column name until the Delete button appears, and then click the button. You cannot delete required columns, such as Name, Description, Size, and others. • To change the order of a column, select it and click the Up or Down Arrow. You can also drag a column in the file list on the left. • To change the order of files, see "Sort, filter, and change the order of files or folders" on page 105. • To add or change information in a column, display the column and type the information in the files view on the left. For example, to add descriptive information about the file, display the Description column, then type in the box. If the column you want to edit isn't visible on the left, change its order. Select the column on the right and click the Up Arrow. Sort, filter, and change the order of files or folders By default, component files are arranged and sorted alphabetically by filename. Files appear and print in this order. You can change or customize the order in which files appear. However, files always print alphabetically. Note: Sorting files in Preview mode changes the order only for the current session. The next time you open the PDF Portfolio, it appears in the specified initial sort order. 1 In Edit mode, do any of the following: • To sort required columns by ascending and descending order, click a column heading. To sort optional columns by ascending and descending order, click outside the column heading text box. Click a second time to reverse the order. (For information about optional columns, see "Edit file details in a list" on page 104.) • To sort by the values in a specific column, choose the column from the Initial Sort menu in the Details pane on the right. • To change the order of the columns in the list on the left, drag a column name to a different location. In the Details pane on the right, under Columns To Display, you can also drag a column name to a different location. Or, use the Up Arrow or Down Arrow. • To specify the order in which files appear when the PDF Portfolio is initially opened, select a column name from the Initial Sort menu on the right. For example, to display files according to the date they were modified, make sure Modified is selected under Columns To Display. Then choose Modified from the Initial Sort menu. Initial Sort affects Layout view as well as Details view. • To reorder files in a custom way, drag files in the list on the left. Reordering files creates an Order column in the Initial Sort menu on the right, and automatically selects it as the initial sort. In a mini-navigator or Grid layout, click the Layout pane, and then drag files and folders to achieve the order you want. The mini-navigator appears in Click-Through, Linear, and Wave layouts. 2 Save the PDF Portfolio. If the PDF Portfolio contains form response files or Outlook messages, you can filter the content according to different criteria. For more information, see these videos: • www.acrobatusers.com/tutorials/2008/06/a9video_understanding_form_tracker • www.acrobatusers.com/tutorials/archiving-emails-pdf-microsoft-outlook Last updated 10/11/2011