Adobe 22020737 Acrobat X Pro Manual - Page 151

USING ACROBAT X PRO 145 Collaboration Check for newly published comments When you participate in a shared review, Acrobat synchronizes published comments on your local hard drive with the comments on the server. Acrobat notifies you when new comments are available. Because synchronization continues after the PDF is closed, you'll continue to receive notifications. Messages in the notification area inform you when new reviewers join the review, when updates occur (multiple reviews), when deadlines change, and when synchronization attempts fail. They also inform you when a new broadcast subscription is added in the Tracker. You can change the frequency of messages and of comment synchronization, and you can manually trigger the synchronization process. To view new comments in a shared review, you must have access to Acrobat.com or be able to connect to the network where the comment server is located. If you can't connect, check the server status in the Tracker to determine the cause of the problem. ❖ Click the Check For New Comments button in the document message bar. Send comments in email If you review a PDF offline or outside a firewall, or if you lose your connection to the comment server, you can send your comments in an email message. 1 Choose File > Attach To Email. 2 In the Share pane, choose Attach to Email, and click Attach. 3 In the new email that opens, enter the address for the initiator, and click Send. To bypass the Share pane and directly attach the pdf to an email, in the Preferences dialog box, under Categories select Online Services. Then, uncheck Use Share pane to send email attachments. Note: If the PDF exceeds the 5-MB file-size limit, Acrobat prompts you to send your comments in a Forms Data Format (FDF) file. The initiator can import this smaller file. To adjust the limit, open the Preferences dialog box and select Reviewing. Then enter the new value for Send Comments As FDF For Files Greater Than [#] MB. Publish comments from other reviewers When you participate in a review, you can receive comments from other reviewers. For example, if a reviewer can't access the comment server, the reviewer can send you comments. As another example, suppose that you solicited feedback from people who weren't initially invited to the review. Those reviewers can return a copy of the review PDF to you with their comments. By taking ownership of the comments, you can share them with everyone in the review. 1 Open the PDF that contains comments. 2 Do one of the following: • Click OK when asked if you want to publish comments for this reviewer. The published comments appear in the PDF. Your name appears in the title bar and the author's name appears in the body of the comments, preceded by the text "On behalf of." To hide "On behalf of" text, in the Preferences dialog box under Reviewing, uncheck Show "On Behalf of" text in comment when user takes ownership of comments in a shared review. • Click Yes when asked if you want to merge comments, or click Merge Comments in the document message bar and then click Send Comments. Add email addresses for other reviewers, as needed, and then click Send. • In Acrobat or Reader, open a copy of the PDF and choose Comment > Comments List > Options > Import Data File. Select a file with comments from reviewers. Add email addresses for other reviewers, as needed, and then click Send. Last updated 10/11/2011