Xerox 2121MB Companion Suite Pro User Manual - Page 45

Managing the address book, Changing the information for a contact, Changing a group

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Page 45 highlights

FRENCH  When the group is completed, press OK. The new group is added to the list. MANAGING THE ADDRESS BOOK When you are in the directory, you can do the following: • Print the list of contacts in your address book, • Delete a contact or a group from your address book, • Look for a contact or a group in the address book by entering the first few letters of the name, • View the record of a contact or group if you want to change it. Changing the information for a contact  Select the contact you want to change.  Click PROPERTIES.  Make the desired changes in the ADDRESS BOOK window.  Click OK. Changing a group  Select the group from the address book list.  Click PROPERTIES.  Make the desired changes.  Click OK. Deleting a contact or a group from the Address book  Select the name of the contact or group you want to delete.  Click DELETE. Note: When a contact is deleted from the directory, it is also automatically deleted from any groups containing it. Printing the Address book  Click PRINT. The list of contacts in the address book is printed on the terminal (if no contact has been selected). - 41 -

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- 41 -
FRENCH
When the group is completed, press OK.
The new group is added to the list.
M
ANAGING
THE
ADDRESS
BOOK
When you are in the directory, you can do the following:
•
Print the list of contacts in your address book,
•
Delete a contact or a group from your address book,
•
Look for a contact or a group in the address book by entering the first few letters of
the name,
•
View the record of a contact or group if you want to change it.
Changing the information for a contact
Select the contact you want to change.
Click P
ROPERTIES
.
Make the desired changes in the A
DDRESS
BOOK
window.
Click OK.
Changing a group
Select the group from the address book list.
Click P
ROPERTIES
.
Make the desired changes.
Click OK.
Deleting a contact or a group from the Address book
Select the name of the contact or group you want to delete.
Click D
ELETE
.
Note:
When a contact is deleted from the directory, it is also automatically deleted
from any groups containing it.
Printing the Address book
Click P
RINT
.
The list of contacts in the address book is printed on the terminal (if no contact
has been selected).