Xerox 2121MB Companion Suite Pro User Manual - Page 52

Receiving a fax, Tracking faxes, ECEIVING, RACKING, FAXES

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Page 52 highlights

 Set any advanced options required (deferred send and resolution) in the ADVANCED OPTIONS tab  To attach a cover page, select the COVER PAGE tab then check the WITH COVER PAGE box. Select the cover page you want to attach from the drop-down menu, or create a new one. For more information please refer to paragraph Cover page.  Click OK to send your fax to all the contacts in the recipient list. Your send request can then be viewed in the Outbox if required. RECEIVING A FAX The MF MANAGER and MF DIRECTOR windows send you a message when a fax is received. The icon is shown at the bottom of the MF MANAGER window and the icon appears on the task bar. You can print faxes automatically when they are received. To do this, you must define a parameter, please refer to paragraph Fax parameters. Note: The multifunction software can be connected to several PCs , but only one computer can be defined as receiving PC to which faxes are to be sent. To find out more about how to choose the receiving PC, please refer to the user manual for the device. Note: A PC can be receiver for a device which is not its current device. Note: When a PC is on standby, it cannot receive faxes. The Tools menu of the Manager can be used to prevent a PC going into standby mode so that it can always receive faxes. TRACKING FAXES Faxes can be tracked by means of the: • Outbox, • Inbox, • Sent items, • Send log, • Reception log. - 48 -

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- 48 -
Set any advanced options required (deferred send and resolution) in the
A
DVANCED
OPTIONS
tab
To attach a cover page, select the C
OVER
PAGE
tab then check the W
ITH
COVER
PAGE
box. Select the cover page you want to attach from the drop-down menu,
or create a new one. For more information please refer to paragraph
Cover
page
.
Click OK to send your fax to all the contacts in the recipient list.
Your send request can then be viewed in the Outbox if required.
R
ECEIVING
A
FAX
The
MF M
ANAGER
and MF D
IRECTOR
windows send you a message when a fax is
received. The
icon is shown at the bottom of the MF M
ANAGER
window and the
icon appears on the task bar.
You can print faxes automatically when they are received. To do this, you must define
a parameter, please refer to paragraph
Fax parameters
.
Note:
The multifunction software can be connected to several PCs , but only one
computer can be defined as receiving PC to which faxes are to be sent. To
find out more about how to choose the receiving PC, please refer to the user
manual for the device.
Note:
A PC can be receiver for a device which is not its current device.
Note:
When a PC is on standby, it cannot receive faxes. The Tools menu of the
Manager can be used to prevent a PC going into standby mode so that it can
always receive faxes.
T
RACKING
FAXES
Faxes can be tracked by means of the:
• Outbox,
• Inbox,
•
Sent items,
•
Send log,
•
Reception log.