Brother International 2440C User Guide

Brother International 2440C - IntelliFAX Color Inkjet Manual

Get Brother International 2440C - IntelliFAX Color Inkjet PDF manuals and user guides
UPC - 012502610861
View all Brother International 2440C manuals
Add to My Manuals
Save this manual to your list of manuals

Brother International 2440C manual content summary:

  • Brother International 2440C | User Guide - Page 1
    USER'S GUIDE FAX-2440C MFC-620CN
  • Brother International 2440C | User Guide - Page 2
    call Customer Service Please complete the following information for future reference: Model Number: FAX-2440C and MFC-620CN (Circle your model number) Serial Number:* Date of Purchase: Place of Purchase: * The serial number is on the back of the unit. Retain this User's Guide with your sales receipt
  • Brother International 2440C | User Guide - Page 3
    event that this product is used on public telecommunication lines in another country. Compilation and Publication Notice Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications. The contents of this
  • Brother International 2440C | User Guide - Page 4
    ii
  • Brother International 2440C | User Guide - Page 5
    touch the area shaded in the illustration. When moving the machine you must lift it from the base, by placing a hand at each side of the unit as shown in the illustration. Do not carry the machine by holding the scanner cover. Most of the illustrations in this User's Guide show the FAX-2440C. iii
  • Brother International 2440C | User Guide - Page 6
    socket in order to shut off power completely. IMPORTANT SAFETY INSTRUCTIONS When using your telephone equipment, basic safety precautions should always water, for example, near a bath tub, wash bowl, kitchen sink or washing machine, in a wet basement or near a swimming pool. 2. Avoid using this
  • Brother International 2440C | User Guide - Page 7
    a flat, stable surface that is free of vibration and shocks, such as a desk. Put the machine near a telephone socket and a standard, grounded electrical socket. Choose a location where the temperature remains between 10° and 35°C. Caution ■ Avoid placing your machine in a high-traffic area. ■ Avoid
  • Brother International 2440C | User Guide - Page 8
    Quick Reference Guide Sending faxes Automatic Transmission 1 If it is not illuminated in green, press (Fax). 2 Load your document. 3 Enter the fax number using One-Touch (FAX-2440C only), Speed-Dial, Search or the dial pad. 4 Press Mono Start or Colour Start. Storing numbers Storing
  • Brother International 2440C | User Guide - Page 9
    )/Speed-Dialling 1 If it is not illuminated in green, press (Fax). 2 Load your document. 3 (FAX-2440C only) Press the One-Touch key of the number you want to call. To dial One-Touch numbers 4 to 6, hold down Shift as you press the One-Touch key. -OR- Press Search/Speed Dial, press #, and
  • Brother International 2440C | User Guide - Page 10
    1-17 To load post cards 1-18 About fax machines 1-19 Custom features 1-19 Do you have BT's Call Minder on the phone line?... 1-19 Why should there be problems 1-19 How can you avoid possible problems 1-19 Fax tones and handshake 1-20 ECM (Error Correction Mode 1-21 2 Getting started
  • Brother International 2440C | User Guide - Page 11
    3-1 How to enter Fax mode 3-1 How to dial 3-1 Manual dialling 3-1 One-Touch dialling (FAX-2440C only 3-2 Speed-Dialling 3-2 Search 3-3 Fax Redial 3-3 How to Fax (B&W and Colour 3-4 Colour fax transmission 3-4 Faxing from the ADF 3-4 Faxing from the scanner glass 3-5 Automatic transmission
  • Brother International 2440C | User Guide - Page 12
    (FAX-2440C only) and Speed-Dial numbers 5-3 Setting up Groups for Broadcasting (FAX-2440C only 5-4 Setting up Groups for Broadcasting (MFC-620CN only 5-5 Dialling options 5-7 Access codes and credit card numbers (MFC-620CN only 5-7 Access codes and credit card numbers (FAX-2440C only
  • Brother International 2440C | User Guide - Page 13
    Retrieval 6-5 Using your Remote Access Code 6-5 Remote commands 6-6 Retrieving fax messages 6-8 Changing your Fax Forwarding number 6-8 TAD (Telephone Answering Device 7-1 TAD mode 7-1 Setting up the TAD 7-1 Recording TAD Outgoing Message (FAX-2440C only 7-2 Recording TAD Outgoing Message
  • Brother International 2440C | User Guide - Page 14
    8 Printing reports 8-1 Fax settings and activity 8-1 Customizing the Transmission Verification Report..... 8-1 Setting the Journal Period 8-2 Printing reports 8-3 How to print a report 8-3 9 Making copies 9-1 Using the machine as a copier 9-1 Enter Copy mode 9-1 Making a single
  • Brother International 2440C | User Guide - Page 15
    12-19 Packing and shipping the machine 12-20 Routine maintenance 12-23 Cleaning the scanner 12-23 Cleaning the machine printer platen 12-24 Replacing the ink cartridges 12-25 Appendix A A-1 Telephone services A-1 BT Call Sign (For U.K. Only A-1 To enable the machine to work with BT Call Sign
  • Brother International 2440C | User Guide - Page 16
    Fax/Tel mode only A-3 Using a cordless external handset A-4 Changing the remote codes A-4 Connecting an external device to your machine PhotoCapture Center™ (MFC-620CN only S-4 Fax S-5 Scanner (MFC-620CN only S-6 Printer S-7 Interfaces S-8 Computer requirements S-9 Consumable items
  • Brother International 2440C | User Guide - Page 17
    Optional External Wireless Print/Scan Server (NC-2200w) (MFC-620CN only S-12 13 Index I-1 14 Remote Retrieval Access card R-1 xv
  • Brother International 2440C | User Guide - Page 18
    1 Introduction Using this Guide Thank you for buying a Brother fax machine or Multi-Function Center (MFC). Your machine is simple to use, with LCD screen instructions to guide you through programming it. You can make the most of your machine by reading through this Guide. Finding information All
  • Brother International 2440C | User Guide - Page 19
    Control panel overview FAX-2440C MFC-620CN 1 - 2 INTRODUCTION
  • Brother International 2440C | User Guide - Page 20
    have new messages. Play/Record (FAX-2440C only) Lets you listen to voice Ink Management Lets you clean the print head, check the print quality, and check the available ink volume. 4 Dial Pad Use these keys to dial telephone and fax numbers and as a keyboard for entering information into the machine
  • Brother International 2440C | User Guide - Page 21
    ) Displays messages on the screen to help you set up and use your machine. The LCD examples in this User's Guide are for models with a two-line display. There may be slight differences between the examples and models that have a one-line display. D One-Touch keys (FAX-2440C only) These keys give you
  • Brother International 2440C | User Guide - Page 22
    condition off Press and hold down the Power Save key until the LCD shows: Please Wait The LCD will show the date and time (Fax mode). Even if you have turned the machine off, it will periodically clean the print head to preserve print quality. If you unplug the AC power cord, no
  • Brother International 2440C | User Guide - Page 23
    incoming messages, Fax Detect, Delayed Fax*, Remote Fax Options*, Remote Retrieval* ■ FAX-2440C only: You can answer calls by lifting the handset. Manual Fax/Tel Delayed Fax*, Fax Detect: ■ FAX-2440C only: You can answer calls by lifting the handset. Fax Receive:Off - No machine operations will
  • Brother International 2440C | User Guide - Page 24
    , paper clipped, pasted or taped. DO NOT use cardboard, newspaper or fabric. (To fax, copy or scan this kind of document, see Using the scanner glass on page 1-9.) ■ Make sure documents written with ink are completely dry. ■ Documents to be faxed must be from 14.8 to 21.6 cm wide and 14.8 to 35.6 cm
  • Brother International 2440C | User Guide - Page 25
    down, top edge first in the ADF until you feel them touch the feed roller. 2 Adjust the paper guides to fit the width of your documents. 3 Unfold the ADF Document Output Support Flap. ADF Document Output Support Flap DO NOT pull on the document while it is feeding. To use the ADF, the
  • Brother International 2440C | User Guide - Page 26
    You can use the scanner glass to fax pages of a book or one page at a time. Documents can be up to letter or A4 size (21.6 to 29.7 cm). To use the scanner glass, the ADF must be empty. 1 Lift the document cover. Place documents face down on the Scanner Glass 2 Using the document
  • Brother International 2440C | User Guide - Page 27
    be affected by the type of paper you use in the machine. To get the best print quality for the settings you' the "Basic" tab of the printer driver or in the Paper Type setting of the menu (Menu/Set, 1, 2). ■ When you print on Brother glossy paper, load the instruction sheet included with the glossy
  • Brother International 2440C | User Guide - Page 28
    side of transparencies, because they absorb water and perspiration easily, and this may cause decreased output quality. Transparencies designed for laser printers/copiers may stain your next document. Use only transparencies recommended for inkjet printing. Do not use paper: ■ that are damaged
  • Brother International 2440C | User Guide - Page 29
    12 INTRODUCTION Paper type and size for each operation Paper Type Paper Size Fax Cut Paper Letter 216 x 279 mm (8 1/2" x 11") Yes A4 mm (8.3" x 11.7") - Copy Yes Yes Yes Yes Yes - Yes Yes Usage PhotoCapture Printer (MFC-620CN only) Yes Yes Yes Yes - Yes - Yes - Yes - Yes -
  • Brother International 2440C | User Guide - Page 30
    Paper weight, thickness and capacity Paper Type Cut Paper Plain Paper Inkjet Paper Glossy Paper Cards Photo Card Index Card Post Card Envelopes Transparencies Weight 64 to 120 g/m2 (17 to 32 lb) 64 to 200 g/m2 (17 to 53 lb) Up to 220 g/m2 (Up to 58 lb) Up to 240 g/m2 (Up to 64 lb) Up to
  • Brother International 2440C | User Guide - Page 31
    (0 mm)*1 24 mm 3Left 3 mm (0 mm)*1 3 mm 4Right 3 mm (0 mm)*1 3 mm *1 When you set the Borderless feature to On. Printable area depends on the Printer driver settings. The figures above are approximate and the printable area may vary depending on the type of cut sheet paper you are using. 1 - 14
  • Brother International 2440C | User Guide - Page 32
    paper tray completely out of the machine and remove the output paper tray. 2 Press and slide the paper side guide to fit the paper width. Paper Side Guide 3 Pull out the paper support and unfold the paper support flap. Paper Support Paper Support Flap Use the paper support flap for Letter, Legal and
  • Brother International 2440C | User Guide - Page 33
    ) in first. Check that the paper is flat in the tray and below the maximum paper mark. Maximum Paper Mark ■ Make sure the paper side guides touch the sides of the paper. ■ Be careful that you do not push the paper in too far; it may lift at the back of
  • Brother International 2440C | User Guide - Page 34
    To load envelopes ■ Use envelopes that weigh from 75 g/m2 up to 95 g/m2. ■ Some envelopes require margin settings in the application. Make sure you do a test print first. To prevent possible damage to the feeding mechanism, do not use the types of envelopes shown below. DO NOT USE ENVELOPES: ■
  • Brother International 2440C | User Guide - Page 35
    tray with the address side down and the leading edge (top of the envelopes) in first. Slide the paper side guide to fit the width of the envelopes. If you have problems when printing on envelopes, try the following suggestions: 1 Open the envelope flap. 2 Make sure the open flap is either to
  • Brother International 2440C | User Guide - Page 36
    , if your Call Minder is set to answer after two rings and your machine is set to answer after four, Call Minder will stop your machine from receiving faxes. If you set Call Minder and the Brother machine to answer after the same number of rings, there is no way of knowing which one will answer
  • Brother International 2440C | User Guide - Page 37
    " overlap. This must be for at least 2 to 4 seconds, so both machines can understand how each is sending and receiving the fax. The handshake cannot begin until the call is answered, and the CNG tones only last for about 60 seconds after the number is dialled. So it is important for the receiving
  • Brother International 2440C | User Guide - Page 38
    Correction Mode (ECM) is a way for the machine to check a fax transmission while it is in progress. If the machine detects errors during fax transmission, it resends the pages of the fax that had an error. ECM transmissions are only possible between fax machines that both have this feature. If they
  • Brother International 2440C | User Guide - Page 39
    time displayed by your machine will be printed on every fax you send. If there is a power failure, you may have to reset the date and time 6 Press Stop/Exit. The LCD now shows the date and time whenever the machine is in Fax mode. Setting Tone or Pulse dialling mode (Except for the Nordic Countries)
  • Brother International 2440C | User Guide - Page 40
    code minus any leading "0" ("9" in Spain) ■ A space ■ Your number on the local exchange, using spaces to aid readability as appropriate. As an example, if the machine fax number (up to 20 digits). Press Menu/Set. You cannot enter a hyphen in the fax number. To enter a space press once between numbers
  • Brother International 2440C | User Guide - Page 41
    Exchange (PABX). Your machine can be connected to most types of PABX. The machine's recall feature supports timed break recall number stored in a Speed-Dial location. When programming the Speed-Dial number (Menu/Set 2-3-1) press Mute/R first (the screen displays "!"), then enter the telephone number
  • Brother International 2440C | User Guide - Page 42
    (For FAX-2440C) You can program a Mute/R keypress as part of a number stored in a One-Touch or Speed-Dial location. When programming the One-Touch or Speed-Dial number (Menu/Set 2-3-1 or 2-3-2) press Mute/R first (the screen displays "!"), then enter the telephone number. If you do this, you do not
  • Brother International 2440C | User Guide - Page 43
    , 1 Min, 2 Mins, 5 Mins or Off. Press Menu/Set. 3 Press Stop/Exit. Setting the Mode Timer (FAX-2440C only) The machine has two temporary mode keys on the control panel: Fax and Copy. You can change the number of seconds or minutes the machine takes after the last Copy operation before it returns to
  • Brother International 2440C | User Guide - Page 44
    , Legal and A4. When you change the type of paper you load in the machine, you will need to change the setting for Paper Size at the same time so your machine can fit an incoming fax on the page. 1 Press Menu/Set, 1, 3. 2 Press ▲ or ▼ to select Letter, Legal, A4, A5 or 10x15cm
  • Brother International 2440C | User Guide - Page 45
    Volume You can change the beeper volume. The default (factory) setting is Low. When the beeper is on, the machine will beep when you press a key, make a mistake or after you send or receive a fax. 1 Press Menu/Set, 1, 4, 2. 2 Press ▲ or ▼ to select your option. (Low, Med, High or Off) Press Menu/Set
  • Brother International 2440C | User Guide - Page 46
    adjust the speaker volume. 1 Press Menu/Set, 1, 4, 3. 2 Press ▲ or ▼ to select Low, Med, High or Off. Press Menu/Set. 3 Press Stop/Exit. -OR- In Fax mode , you can adjust the speaker volume by pressing Speaker Phone, and then selecting a speaker volume level. Press or to adjust the volume level. The
  • Brother International 2440C | User Guide - Page 47
    Turning on Automatic Daylight Savings Time You can set the machine to change automatically for Daylight Savings Time. It will reset itself forward one hour in the Spring and backward one hour in the Autumn. Make sure you have set the correct day and time in
  • Brother International 2440C | User Guide - Page 48
    to enter Fax mode Before sending faxes, make sure (Fax) is illuminated in green. If not, press setting is Fax. (Fax) to enter Fax mode. The default How to dial You can dial in any of the following different ways. Manual dialling Press all of the digits of the phone or fax number. SETUP SEND
  • Brother International 2440C | User Guide - Page 49
    One-Touch Dial numbers (FAX-2440C only) on page 5-1.) To dial One-Touch numbers 4 to 6, hold down Shift as you press the One-Touch Key. Speed-Dialling Press Search/Speed Dial, #, and then the two digit Speed-Dial number. (See Storing Speed-Dial numbers on page 5-2.) two-digit number If the LCD
  • Brother International 2440C | User Guide - Page 50
    (FAX-2440C only) on page 5-1 and Storing Speed-Dial numbers on page 5-2.) To search numerically or To search alphabetically* * To search alphabetically, you can use the dial pad to enter the first letter of the name you are looking for. Fax Redial If you are sending a fax manually and the line
  • Brother International 2440C | User Guide - Page 51
    to Fax (B&W and Colour) Colour fax transmission Your machine can send a colour fax to machines that support this feature. However, colour faxes cannot be stored in the memory. When you send a colour fax, the machine will send it in real time (even if Real Time TX is set to Off). Delayed fax and
  • Brother International 2440C | User Guide - Page 52
    to A4 size. To cancel, press Stop/Exit. 1 If it is not illuminated in green, press (Fax). 2 Load your document on the scanner glass. 3 Dial the fax number. Press Mono Start or Colour Start. ■ If you press Mono Start, the machine starts scanning the first page. ■ If you press Colour Start, the
  • Brother International 2440C | User Guide - Page 53
    is the easiest way to send a fax. 1 If it is not illuminated in green, press (Fax). 2 Load your document. 3 Dial the fax number you want to call. (See How to dial on page 3-1.) 4 Press Mono Start or Colour Start. Manual transmission Manual transmission lets you hear the dialling, ringing
  • Brother International 2440C | User Guide - Page 54
    want to change the contrast. Use Light to send a light document. Use Dark to send a dark document. 1 If it is not illuminated in green, press (Fax). 2 Load your document. 3 Press Menu/Set, 2, 2, 1. 4 Press ▲ or ▼ to select Auto, Light or Dark. Press Menu/Set. SETUP SEND
  • Brother International 2440C | User Guide - Page 55
    setting you want, and then press Menu/Set. -OR- You can change the default setting: 1 If it is not illuminated in green, press (Fax). 2 Load your document. 3 Press Menu/Set, 2, 2, 2. 4 Press ▲ or ▼ to select the resolution you want. Press Menu/Set. Standard Fine S.Fine Photo Suitable for
  • Brother International 2440C | User Guide - Page 56
    for colour faxes) You can dial a number, and begin scanning the fax into memory- even when the machine is sending from memory or receiving faxes. The LCD shows the new job number and available memory. Your machine normally uses Dual Access. However, to send a colour fax, the machine will send
  • Brother International 2440C | User Guide - Page 57
    fax, the machine will scan the documents into the memory before sending. Then, as soon as the phone line is free, the machine will start dialling and sending. If the memory becomes full, the machine or for the next fax only. If you want to fax multiple pages from the scanner glass, Real Time
  • Brother International 2440C | User Guide - Page 58
    .) 1 Press Menu/Set, 2, 6. 2 If you have more than one job waiting, press ▲ or ▼ to scroll through the list. 3 Press Stop/Exit. Cancelling a fax in progress If you want to cancel a fax, while the machine is scanning, dialling or sending it, press Stop/Exit. Cancelling a scheduled job You can cancel
  • Brother International 2440C | User Guide - Page 59
    sent to more than one fax number. You can include Groups, One-Touch (FAX-2440C only), Speed-Dial numbers and up to 50 manually dialled numbers in the same broadcast. Press Menu/Set between each of the numbers. Use Search/Speed Dial to help you choose the numbers easily. (To set up Group
  • Brother International 2440C | User Guide - Page 60
    not use up any of the numbers for Groups, access codes or credit card numbers, you can 'broadcast' faxes to as many as 136 (FAX-2440C) or 130 (MFC-620CN) different numbers. ■ The available memory will vary depending on the types of jobs in the memory and the number of locations used for broadcasting
  • Brother International 2440C | User Guide - Page 61
    Send 3.Delayed Fax -OR- Enter the time you want the fax to be sent (in 24-hour format). Press Menu/Set. (For example, enter 19:45 for 7:45 PM.) The number of pages you can scan into the memory depends on the amount of data that is printed on each page. 3 - 14 SETUP
  • Brother International 2440C | User Guide - Page 62
    Transmission (Not available for colour faxes) Before sending the delayed faxes, your machine will help you economize by sorting all the faxes in the memory by destination and scheduled time. All delayed faxes that are scheduled to be sent at the same time to the same fax number will be sent as one
  • Brother International 2440C | User Guide - Page 63
    Polled TX:Secure, anyone who polls the machine must enter the polling secure code. 1 If it is not illuminated in green, press 2 Load your document. 3 Press Menu/Set, 2, 2, 6. 4 Press ▲ or ▼ to select Secure. (Fax). Press Menu/Set. 5 Enter a four-digit number. Press Menu/Set. The document will
  • Brother International 2440C | User Guide - Page 64
    unauthorized access to the machine. While Memory Security is On the following operations are available: ■ Receiving faxes into memory (limited by memory capacity) ■ Fax Forwarding (If Fax Forwarding was already On) ■ Remote Retrieval (If Fax Storage was already On) ■ PC Fax Receive (MFC-620CN only
  • Brother International 2440C | User Guide - Page 65
    the password, please contact your Brother dealer or Brother for assistance. 1 Press Menu/Set, 2, 0, 1. 2 Enter a 4-digit number for the password. Press Menu/Set the registered 4-digit password. Press Menu/Set. The machine goes offline and the LCD shows Secure Mode. 4 Press Stop/Exit. 3 - 18 SETUP
  • Brother International 2440C | User Guide - Page 66
    /Exit. If you enter the wrong Password, the LCD shows Wrong Password and stays offline. The machine will stay in Secure Mode until the registered password is entered. Faxing letter size documents from the scanner glass When documents are letter size, you need to set Scan Glass Size to letter, if you
  • Brother International 2440C | User Guide - Page 67
    7-1 to set up the TAD:Msg Mgr mode.) LCD Fax Only (automatic receive) Fax/Tel (fax and telephone) Manual (manual receive) (with BT Call Sign) TAD:Msg Mgr How it works The machine automatically answers every call as a fax. The machine controls the line and automatically answers every call. If the
  • Brother International 2440C | User Guide - Page 68
    illuminated in green, press 2 Press Menu/Set, 0, 1. 3 Press ▲ or ▼ to select Fax Only, Fax/Tel, or Manual. (Fax). Initial Setup 1.Receive Mode Press Menu/Set. 4 Press Stop/Exit. Current Receive Mode Fax : Fax Only F/T : Fax/Tel Mnl : Manual TAD : Msg Mgr Press and hold until it lights. OFF If
  • Brother International 2440C | User Guide - Page 69
    sets the number of times the machine rings before it answers in Fax Only, Fax/Tel and TAD:Msg Mgr modes. If you have extension phones on the same line as the machine or subscribe to the telephone company's BT Call Sign service, keep the Ring Delay setting of 4. (See Fax Detect (FAX-2440C only) on
  • Brother International 2440C | User Guide - Page 70
    (TAD mode) When you set the toll saver feature, the machine answers after four rings if you do not have voice or fax messages and after two rings if you do have voice or fax messages. This way, when you call the machine for remote retrieval and let it ring three times, you know
  • Brother International 2440C | User Guide - Page 71
    you with its special pseudo/double-ring when you have a voice call. (If it's a fax call, the machine prints the fax.) This pseudo/double-ring happens after the initial ringing from the phone company. Only the machine rings and no other phones on the same line will ring with the special pseudo
  • Brother International 2440C | User Guide - Page 72
    -620CN only) When you use this feature, you don't have to press Mono Start, Colour Start, or the Fax Receive Code 51 when you answer a fax call. Selecting On allows the machine to receive fax calls automatically, even if you lift the handset of an extension or external phone. When you see Receiving
  • Brother International 2440C | User Guide - Page 73
    Fax Detect (FAX-2440C only) When you use this feature, you don't have to press Mono Start or Colour Start, or the Fax Receive Code 51 when you answer a fax call. Selecting On allows the machine to receive fax calls automatically, even if you lift the handset of an extension or external phone. When
  • Brother International 2440C | User Guide - Page 74
    ▲ or ▼ to select On (or Off). Press Menu/Set. 4 Press Stop/Exit. (Fax). Setup Receive 5.Auto Reduction ■ Turn on this setting if you receive faxes that are split onto two pages. However, if the document is too long the machine may still print it on two pages. ■ If left and right margins are
  • Brother International 2440C | User Guide - Page 75
    you have selected Fax Forwarding or Fax Storage (Menu/Set, 2, 5, 1), you can still print a fax from the memory when you are at your machine. (See Setting Fax Storage on page 6-2.) 1 Press Menu/Set, 2, 5, 3. 2 Press Mono Start. Reception into memory (Not available for colour fax reception) As soon
  • Brother International 2440C | User Guide - Page 76
    polling. You can use Secure Polling only with another Brother fax machine. Anyone who polls to receive a fax must enter the polling secure code. Setup for Polling Receive (Standard) Polling Receive is when you call another fax machine to receive a fax from it. 1 If it is not illuminated in green
  • Brother International 2440C | User Guide - Page 77
    3 Press ▲ or ▼ to select Secure. Press Menu/Set. 4 Enter a four-digit secure code. (Fax). This is the same as the security code of the fax machine you are polling. Press Menu/Set. 5 Enter the fax number you are polling. 6 Press Mono Start or Colour Start. Setup Delayed Polling Receive You can
  • Brother International 2440C | User Guide - Page 78
    a four-digit number and press Menu/Set, and then go to Step 5. ■ If you selected Timer, enter the time (in 24-hour format) you want to begin polling and press Menu/Set, and then go to Step 5. 5 Specify the destination fax machines, which you wish to poll by using One-Touch (FAX-2440C only), Speed
  • Brother International 2440C | User Guide - Page 79
    If you lose electrical power, the quick-dial numbers that are in the memory will not be lost. Storing One-Touch Dial numbers (FAX-2440C only) Your machine has 3 One-Touch keys where you can store 6 fax or phone numbers for automatic dialling. To access numbers to , hold down Shift as you press the
  • Brother International 2440C | User Guide - Page 80
    dial you will only have to press a few keys (Search/Speed Dial, #, the two-digit number, and Mono Start or Colour Start). The machine can store 80 Speed-Dial numbers. 1 For MFC-620CN, press Menu/Set, 2, 3, 1. For FAX-2440C, press Menu/Set, 2, 3, 2. 2 Use the dial pad to enter a two-digit Speed-Dial
  • Brother International 2440C | User Guide - Page 81
    Changing One-Touch (FAX-2440C only) and Speed-Dial numbers If you try to store a One-Touch (FAX-2440C only) or Speed-Dial number where a number has already been stored, the LCD will show the name that has been stored there (or number) and will ask you to do one of the following: 1 Press 1 to
  • Brother International 2440C | User Guide - Page 82
    , you can have up to six small Groups, or you can assign up to 85 numbers to one large Group. (See Storing Speed-Dial numbers on page 5-2 and Changing One-Touch (FAX-2440C only) and Speed-Dial numbers on page 5-3.) 1 Press Menu/Set, 2, 3, 3. 2 Decide where you wish to store the Group. Set Quick
  • Brother International 2440C | User Guide - Page 83
    (MFC-620CN only) Groups allow you to send the same fax message to many fax numbers by pressing only a few keys (Search/Speed Dial, #, the two-digit number, and Mono Start). First, you'll need to store each fax number as a Speed-Dial number. Then, you can combine them into a Group. Each Group uses
  • Brother International 2440C | User Guide - Page 84
    and 09. Press Search/Speed Dial, 05, Search/Speed Dial, 09. The LCD shows: #05#09. 5 Press Menu/Set to accept the Speed-Dial numbers for this Group. 6 Use the dial pad and the chart on page B-12 to enter a name for the Group. Press Menu/Set. (For example, type
  • Brother International 2440C | User Guide - Page 85
    rates, you can store the access codes or long-distance carriers and credit card numbers as Speed-Dial numbers. You can store these long To temporarily change a number, you can substitute part of the number with manual dialling using the dial pad. For example, to change the number to 555-7001 you
  • Brother International 2440C | User Guide - Page 86
    store the access codes or long-distance carriers and credit card numbers as One-Touch and Speed-Dial numbers. You can numbers in any combination. You can even include manual dialling using the dial pad. (See Storing One-Touch Dial numbers (FAX-2440C only) on page 5-1 and Storing Speed-Dial numbers
  • Brother International 2440C | User Guide - Page 87
    (for example, for telephone banking), follow the instructions below. If you have Touch Tone service, you will not need this feature to send tone signals. 1 For FAX-2440C, lift the handset. For MFC-620CN, press Speaker Phone. 2 Press # on machine's control panel. Any digits dialled after this will
  • Brother International 2440C | User Guide - Page 88
    Telephone (voice) operation (FAX-2440C only) You can use the machine to make voice telephone calls by dialling manually or by using Search, One-Touch Dial or Speed-Dial memory. You can use the handset or Speaker Phone to make and receive calls. When you dial a Quick-Dial number, the LCD shows the
  • Brother International 2440C | User Guide - Page 89
    Answering calls with the Speaker Phone When the machine rings, instead of lifting the handset, press a call on Hold. 2 You can replace the handset without disconnecting the call. Pick up the machine handset or press Speaker Phone to release the call from Hold. Picking up an extension handset will not
  • Brother International 2440C | User Guide - Page 90
    (MFC-620CN only) You can use the machine to make voice telephone calls by dialling manually or by using Search or Speed-Dial memory. You can use the external telephone's handset or speaker phone to make and receive calls. When you dial a quick-dial number, the LCD shows the name you've stored
  • Brother International 2440C | User Guide - Page 91
    Fax Options (Not available for colour faxes) Setting up Fax Forwarding When you select Fax Forward, your machine stores the received fax in the memory. The machine will then dial the fax number you've programmed and forward the fax message. 1 Press Menu/Set, 2, 5, 1. 2 Press ▲ or ▼ to select Fax
  • Brother International 2440C | User Guide - Page 92
    PC. Make sure your PC is connected and turned on. (For details See Using Brother PC-FAX software on page 5-1 in Software User's Guide on the CD-ROM.) ■ If you select Backup Print:On, the machine will also print the fax at your machine so you will have a copy if there is a power failure before it is
  • Brother International 2440C | User Guide - Page 93
    If you set the Remote Fax Options to Off and there are faxes in your machine's memory, the LCD will give you two options. ■ If you press 1, all unprinted faxes will be printed and erased before the setting turns off. If a backup copy has already been printed it will not be printed again. ■ If
  • Brother International 2440C | User Guide - Page 94
    features when you are away from your machine. Before you use the remote access and retrieval features, you have to set up your own code. The default code is inactive code (--- ). 1 Press Menu/Set, 2, 5, 2. 2 Enter a three-digit code using numbers 0-9 or . Press Menu/Set. (The preset ' ' cannot
  • Brother International 2440C | User Guide - Page 95
    to reset the machine when you've finished. 6 Hang up. If your machine is set to Manual mode and you want to use the remote retrieval features, you can access your machine by waiting about 2 minutes after it starts ringing, and then entering the Remote Access Code within 30 seconds. 6 - 5 REMOTE FAX
  • Brother International 2440C | User Guide - Page 96
    the machine. When you call the machine and enter your Remote Access Code (3 2 F/T Message Operation details After one long beep, the machine plays the ICM. Press 1 while listening to an ICM to erase. * This code erases all recorded messages, not one at a time. The machine plays the selected OGM
  • Brother International 2440C | User Guide - Page 97
    registering a Fax Forwarding number). You can register your Fax Forwarding number by entering 4. (See Changing your Fax Forwarding number on page 6-8.) Once you have registered the number, Fax Forwarding will work. 96 Retrieve a fax 2 Retrieve all faxes Enter the number of a remote fax machine to
  • Brother International 2440C | User Guide - Page 98
    then print your fax messages. Changing your Fax Forwarding number You can change the default setting of your fax forwarding number from another telephone or fax machine using touch tone. 1 Dial your fax number. 2 When your machine answers, immediately enter your Remote Access Code (3 digits followed
  • Brother International 2440C | User Guide - Page 99
    up the TAD You must set up the TAD in the following order: 1 Record TAD Outgoing Message (Msg Ctr OGM). (See Recording TAD Outgoing Message (FAX-2440C only) on page 7-2.) 2 Press and hold until it lights to activate the TAD mode. (See Activating TAD mode on page 7-4 and Message indicator on page
  • Brother International 2440C | User Guide - Page 100
    Recording TAD Outgoing Message (FAX-2440C only) Recording the TAD Outgoing Message (TAD Record MSG. Press Menu/Set. 4 Pick up the handset to record a message. For example: Hello. We are unable to take your call at this time. Please leave a message after the signal. 5 Replace the handset. The TAD
  • Brother International 2440C | User Guide - Page 101
    if you want to turn on the TAD. 3 Press ▲ or ▼ to select Record MSG. Press Menu/Set to record a message. For example: Hello. We are unable to take your call at this time. Please leave a message after the signal. 4 Press Stop/Exit. The TAD will play your OGM. 5 Press Stop/Exit
  • Brother International 2440C | User Guide - Page 102
    The light flashes when you have new voice messages waiting for your review. The LCD displays the total number of voice and fax messages stored in the TAD memory. Voice:03 Fax:00 Fax messages will be stored only when Fax Storage is turned on (Menu/Set, 2, 5, 1). TAD (TELEPHONE ANSWERING DEVICE
  • Brother International 2440C | User Guide - Page 103
    message stored in memory, it is erased from the memory automatically. 1 For FAX-2440C, press Play/Record. For MFC-620CN, press Play. After two seconds, the fax machine begins to play voice messages. 2 If the Fax Storage is on and there are fax messages in memory, the LCD shows: 3 To print the
  • Brother International 2440C | User Guide - Page 104
    incoming messages You can erase voice messages individually, or all at once. To erase voice messages individually 1 For FAX-2440C, press Play/Record. For MFC-620CN, press Play. The machine sounds a two-second beep and begins message playback. Each message is preceded by one long beep, and
  • Brother International 2440C | User Guide - Page 105
    Setting Maximum Time for incoming messages Your machine comes set to receive voice messages up to 30 seconds long. You can change this setting to 60, 120 or 180 seconds. 1 Press Menu/Set, 2, 7, 2. 2
  • Brother International 2440C | User Guide - Page 106
    while recording. To stop recording, press Stop/Exit. Record Fax/Tel Outgoing Announcement (F/T OGM) This is the announcement played by your Brother machine (not an external TAD) when someone calls and your machine is set to Fax/Tel receive mode. Although callers hear your announcement, they cannot
  • Brother International 2440C | User Guide - Page 107
    than the job numbers to know which faxes you must send again. Selecting On+Image or Off+Image will print a section of the fax's first page on the report to help you remember. When the Verification Report is turned Off or Off+Image, the Report will only print if there is a transmission error, with NG
  • Brother International 2440C | User Guide - Page 108
    want an extra report before it is due to print, you can print it without erasing the jobs from memory. If you select Every 50 Faxes, the machine will print the Journal when the machine has stored 50 jobs. PRINTING REPORTS 8 - 2
  • Brother International 2440C | User Guide - Page 109
    reports are available: 1.Help List 2.Quick-Dial 3.Fax Journal 4.XMIT Verify 5.User Settings 6.Network Config (MFC-620CN only) Prints the Help List so you can see at-a-glance how to quickly program your machine. Lists names and numbers stored in the One-Touch (FAX-2440C only) and Speed-Dial
  • Brother International 2440C | User Guide - Page 110
    in green. If it is not, press (Copy) to enter Copy mode. The default setting is Fax. You can change the number of seconds or minutes that the machine stays in Copy mode. (See Setting the Mode Timer (FAX-2440C only) on page 2-5 or Setting the Mode Timer (MFC-620CN only) on page 2-5.) The LCD
  • Brother International 2440C | User Guide - Page 111
    stop copying, press Stop/Exit. Making multiple copies 1 Press (Copy) to illuminate it in green. 2 Load your document. 3 Use the dial pad to enter the number of copies you want (up to 99). 4 Press Mono Start or Colour Start. To sort the copies, press the Copy Options key. (See Using the
  • Brother International 2440C | User Guide - Page 112
    finishes copying. However if you have set the Mode Timer to 0 or 30 seconds, the machine returns to the default settings after the number of seconds that has been set for mode timer. (See Setting the Mode Timer (FAX-2440C only) on page 2-5 or Setting the Mode Timer (MFC-620CN only) on page 2-5.) You
  • Brother International 2440C | User Guide - Page 113
    Changing the temporary copy settings Use the Copy Options key to quickly set the following copy settings temporarily for the next copy. Press Copy Options Menu Selections select Quality Enlarge/Reduce Paper Type Paper Size Brightness Stack/Sort Page Layout No. of Copies Options Factory Setting
  • Brother International 2440C | User Guide - Page 114
    with adequate copy speed. Fast Best Fast copy speed and lowest ink consumption. Use FAST to save time (document to be proof-read to illuminate it in green. 2 Load your document. 3 Use the dial pad to enter the number of copies you want (up to 99). 4 Press Copy Options and ▲ or ▼ to select
  • Brother International 2440C | User Guide - Page 115
    →A4 78% LGL→LTR 69% A4→A5 50% 1 Press (Copy) to illuminate it in green. 2 Load your document. 3 Use the dial pad to enter the number of copies you want (up to 99). 4 Press Copy Options and ▲ or ▼ to select Enlarge/Reduce. Press Menu/Set. 5 Press ▲ or ▼ to select the enlargement
  • Brother International 2440C | User Guide - Page 116
    so you will get the best print quality. 1 Press (Copy) to illuminate it in green. 2 Load your document. 3 Use the dial pad to enter the number of copies you want (up to 99). 4 Press Copy Options and ▲ or ▼ to select Paper Type. Press Menu/Set. 5 Press ▲ or ▼ to select the type
  • Brother International 2440C | User Guide - Page 117
    illuminate it in green. 2 Load your document. 3 Use the dial pad to enter the number of copies you want (up to 99). 4 Press Copy Options and ▲ or ▼ to select it in green. 2 Load your document. 3 Use the dial pad to enter the number of copies you want (up to 99). 4 Press Copy Options and ▲ or ▼
  • Brother International 2440C | User Guide - Page 118
    the order 321, 321, 321, and so on. 1 Press (Copy) to illuminate it in green. 2 Load your document. 3 Use the dial pad to enter the number of copies you want (up to 99). 4 Press Copy Options and ▲ or ▼ to select Stack/Sort. Press Menu/Set. 5 Press ▲ or ▼ to select Sort. Press
  • Brother International 2440C | User Guide - Page 119
    you use the Poster feature your machine divides your document into sections, then enlarges .If you want to print a poster, use the scanner glass. ■ Please make sure Paper Size is set 2 Load your document. 3 Use the dial pad to enter the number of copies you want (up to 99). 4 Press Copy Options and
  • Brother International 2440C | User Guide - Page 120
    the Paper Type setting for N in 1 copies, the machine will print the images as if Plain paper had been selected. ■ If you are producing multiple colour copies, N in 1 copies are not available. ■ N in 1 colour copies are not available for FAX-2440C. ■ For Poster copies, you cannot make more than one
  • Brother International 2440C | User Guide - Page 121
    Place document face down in the direction shown below. 2 in 1 (P) 2 in 1 (L) 4 in 1 (P) 4 in 1 (L) Poster (3X3) You can make a poster size copy of a photograph. 9 - 12 MAKING COPIES
  • Brother International 2440C | User Guide - Page 122
    ▲ to make a lighter copy. -OR- Press ▼ to make a darker copy. Press Menu/Set. 3 Press Stop/Exit. Adjusting contrast You can change the contrast to help an image look sharper and more vivid. 1 Press Menu/Set, 3, 3. 2 Press ▲ to increase the contrast. -OR- Press ▼ to decrease the contrast. Press Menu
  • Brother International 2440C | User Guide - Page 123
    Adjusting colour saturation 1 Press Menu/Set, 3, 4. 2 Press ▲ or ▼ to select Red, Green or Blue. Press Menu/Set. 3 Press ▲ to increase the colour saturation. -OR- Press ▼ to decrease the colour saturation. Press Menu/Set. 4 Return to Step 2 to select the next colour. -OR- Press Stop/Exit. 9 - 14
  • Brother International 2440C | User Guide - Page 124
    criminal or civil liability. This memorandum is intended to be a guide rather than a complete listing of every possible prohibition. In case or other certificates of indebtedness ■ Certificates of Deposit ■ Armed Forces Service or Draft papers ■ Passports ■ Postage Stamps (cancelled or uncancelled)
  • Brother International 2440C | User Guide - Page 125
    is not connected to your computer, you can print photos directly from the digital camera media. Your Brother machine includes five media drives (slots) for use with popular digital camera media: CompactFlash®, SmartMedia®, Memory Stick®, SecureDigital™, and xD-Picture Card™. CompactFlash® (Type
  • Brother International 2440C | User Guide - Page 126
    PhotoCapture Center™ requirements To avoid error conditions, please remember: ■ The DPOF file on the one or more images have been corrupted. A portion of the corrupted image may be printed. Your machine is designed to read media cards that have been formatted by a digital camera. When a digital
  • Brother International 2440C | User Guide - Page 127
    card is being read or written to. Do NOT unplug the power cord or remove the media card from the media drive (slot) while the machine is reading or writing to the card (the PhotoCapture key is blinking). You will lose your data or damage the card. The
  • Brother International 2440C | User Guide - Page 128
    see the remaining pages of this chapter for more detailed instructions. 1 Insert the media card firmly into the media supports DPOF printing, see DPOF printing on page 10-8. 3 Print the index which shows thumbnails views of images stored on your media card. Your machine will give an image number
  • Brother International 2440C | User Guide - Page 129
    images (such as No.1, No.2, No.3, and so on). It does not recognize any other numbers or file names that your digital camera or PC have used to identify the pictures. You can print a thumbnail page (Index page with 6 or 5 images
  • Brother International 2440C | User Guide - Page 130
    printing on page 10-8. 3 Use the dial pad to enter the image number that you want to print from the Index page (Thumbnails). Enter & Set Enter 1#5 to print images No.1 to No.5). 4 After you have selected all the image numbers, press Menu/Set again, and go to Step 5. -OR- If you have finished
  • Brother International 2440C | User Guide - Page 131
    , press Colour Start. Printed Position for A4 paper 1 2 3 4 5 6 10 x 8cm 13 x 9cm 15 x 10cm 18 x 13cm 20 x 15cm Max. Size Number of Copies 7 Use the dial pad to enter the number of copies you want. Press Menu/Set. 8 Press Colour Start to print. The settings that you want to use with the
  • Brother International 2440C | User Guide - Page 132
    supports DPOF printing, you will be able to select on the Digital Camera display the images and number of copies you want to print. When the memory card (CompactFlash®, SmartMedia®, Memory Stick®, SecureDigital™ and xD-Picture Card™) containing DPOF information is put into your machine
  • Brother International 2440C | User Guide - Page 133
    Changing the default settings You can save the PhotoCapture Center™ settings you use most often by setting them as default. These settings will remain until you change them again. Increasing print speed or quality 1 Press Menu/Set, 4, 1. 2 Press ▲ or ▼ to select Normal or Photo. Press Menu/Set. 3
  • Brother International 2440C | User Guide - Page 134
    Adjusting contrast You can choose the contrast setting. More contrast will make an image look sharper and more vivid. 1 Press Menu/Set, 4, 4. 2 Press ▲ to increase the contrast. -OR- Press ▼ to decrease the contrast. Press Menu/Set. 3 Press Stop/Exit. Colour enhancement You can turn on the colour
  • Brother International 2440C | User Guide - Page 135
    ■ White Balance This setting adjusts the hue of the white areas of an image. Lighting, camera settings and other influences will effect the appearance of white. The white areas of a picture may be slightly pink, yellow or some other colour. By using this adjustment you can correct this effect and
  • Brother International 2440C | User Guide - Page 136
    Cropping If your photo is too long or wide to fit the available space on your selected layout, part of the image will be automatically cropped. The default setting is On. If you want to print the whole image, turn this setting to Off. 1 Press Menu/Set, 4, 6. 2 Press ▲ or ▼ to select Off (or On).
  • Brother International 2440C | User Guide - Page 137
    that can occur while you're using the PhotoCapture Center™, you can easily identify and troubleshoot any difficulties. When an error message appears on the LCD, the machine will beep to get your attention. Media Error-This message will appear if you insert a media card that is either bad or not
  • Brother International 2440C | User Guide - Page 138
    ™ from your PC You can access the media card that is in the media drive (slot) of the machine from your PC. (See Using the PhotoCapture Center™ from your PC on page 6-1 in Software User's Guide on the CD-ROM or Using the PhotoCapture Center™ from a Macintosh® (not available for MFC-3240C and MFC
  • Brother International 2440C | User Guide - Page 139
    of the International ENERGY STAR® Program is to promote the development and popularization of energy-efficient office equipment. As an ENERGY STAR® Partner, Brother Industries, Ltd. has determined that this product meets the ENERGY STAR® guidelines for energy efficiency. 11 - 1 IMPORTANT INFORMATION
  • Brother International 2440C | User Guide - Page 140
    instructions marked on the product. 4 Unplug this product from the wall socket before cleaning. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning the power cord supplied with this machine. 9 This product is equipped with safety feature. If you are unable to insert the plug into the
  • Brother International 2440C | User Guide - Page 141
    faxes. 12 Wait until pages have exited the machine before picking them up. 13 Unplug this product from the power socket and refer servicing to Authorized Service the operating instructions are followed. Adjust only those controls that are covered by the operating instructions. Improper adjustment
  • Brother International 2440C | User Guide - Page 142
    of Sony Corporation. Each company whose software title is mentioned in this manual has a Software License Agreement specific to its proprietary programs. All other brand and product names mentioned in this User's Guide, the Software User's Guide, and the Network User's Guide (MFC-620CN only) are
  • Brother International 2440C | User Guide - Page 143
    communication error. Connection Fail You tried to poll a fax machine that is not in Polled Waiting mode. Cover is Open The scanner cover is not closed completely. Data Remaining Print data remains in the machine's memory. Print data remains in the machine's memory. The USB cable was unplugged
  • Brother International 2440C | User Guide - Page 144
    and white fax. Replace the ink cartridges. (See Replacing the ink cartridges on page 12-25.) Low Temperature The print head is too cold. Allow the machine to warm up. Media Error (MFC-620CN only) The media card is either corrupted, improperly formatted, or there is a problem with the media
  • Brother International 2440C | User Guide - Page 145
    in the machine. Paper is not the correct size. ACTION Add paper, and then press Mono Start or Colour Start. See Printer jam or paper jam on page 12-6. Verify the number and try again. Set up the One-Touch (FAX-2440C) or Speed-Dial number. (See Storing One-Touch Dial numbers (FAX-2440C only) on
  • Brother International 2440C | User Guide - Page 146
    keep all faxes in the machine's memory, press 2. 4. After faxes are transferred, disconnect the machine from the power source for several minutes, and then reconnect it. (For details see Using Brother PC-FAX software on page 5-1 in Software User's Guide on the CD-ROM.) TROUBLESHOOTING AND ROUTINE
  • Brother International 2440C | User Guide - Page 147
    ADF that is not jammed. 2 Lift the document cover. 3 Pull the jammed document out to the left. 4 Close the document cover. Press Stop/Exit. 12 - 5 TROUBLESHOOTING AND ROUTINE MAINTENANCE
  • Brother International 2440C | User Guide - Page 148
    Printer jam or paper jam Remove the jammed paper depending on where it is jammed in the machine. Paper is jammed inside the paper tray 1 Pull the paper tray out of the machine. Paper Tray 2 Pull out the jammed paper to remove it. Jammed paper TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 6
  • Brother International 2440C | User Guide - Page 149
    of the machine until it locks securely into the open position. 4 Remove the jammed paper. Scanner Cover If the paper is jammed underneath the print head, disconnect the machine from the power source so you can move the print head to take out the paper. 12 - 7 TROUBLESHOOTING AND ROUTINE MAINTENANCE
  • Brother International 2440C | User Guide - Page 150
    5 Lift the scanner cover to release the lock. Gently push the scanner cover support and close the scanner cover. TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 8
  • Brother International 2440C | User Guide - Page 151
    12-16.) Make sure the Printer Driver or Paper Type setting in the menu matches the type of paper you are using. (See Media Type on page 1-8 in Software User's Guide on the CD-ROM and Setting the Paper Type on page 2-6.) Make sure your ink cartridges are fresh. Cartridges remain fresh for up to two
  • Brother International 2440C | User Guide - Page 152
    is not dirty with ink. (See Cleaning the machine printer platen on page 12-24.) Make sure you are using the paper support flap. (See How to load paper, envelopes and post cards on page 1-15.) Check 'Reverse Order' in the Basic tab of the printer driver. In the printer driver 'Basic' tab, click the
  • Brother International 2440C | User Guide - Page 153
    Try changing your resolution to Fine or S.Fine. Make a copy to check your machine's scanner operation. Vertical black lines when sending. If the copy you made shows the same problem, your scanner is dirty. (See Cleaning the scanner on page 12-23.) 12 - 11 TROUBLESHOOTING AND ROUTINE MAINTENANCE
  • Brother International 2440C | User Guide - Page 154
    will repair and reinstall the software. 'Device Busy' Make sure the machine is not showing an error message on the LCD. 'Connect Failure' If the machine is not connected to your PC and you have loaded the Brother software, the PC will show 'MFC Connect Failure' each time you restart Windows
  • Brother International 2440C | User Guide - Page 155
    only) Removable Disk does not work properly. a)Have you installed the Windows® 2000 update? If not, do the following: 1. Disconnect the USB cable. 2. Install the Windows® 2000 update. Please see the Quick Setup Guide. After the installation the PC will be automatically restarted. 3. Wait about
  • Brother International 2440C | User Guide - Page 156
    on the phone line, we recommend that you adjust the Equalization for compatibility. The machine adjusts the modem speed for fax operations. 1 Press Menu/Set, 2, 0, 2. 2 Press ▲ or ▼ to needed. ■ Normal sets the modem speed at 14400 bps. (Default) TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 14
  • Brother International 2440C | User Guide - Page 157
    Menu/Set. The machine will clean the print head. When cleaning is finished, the machine will go back to standby mode automatically. If you clean the print head at least five times and the print has not improved, call your Brother dealer for service. 12 - 15 TROUBLESHOOTING AND ROUTINE MAINTENANCE
  • Brother International 2440C | User Guide - Page 158
    Ink Management. 2 Press ▲ or ▼ to select Test Print. Press Menu/Set. 3 Press ▲ or ▼ to select Print Quality. Press Menu/Set. 4 Press Colour Start. The machine begins printing the Print Quality Check Sheet. 5 Follow the instructions Black OK? 1.Yes 2.No TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 16
  • Brother International 2440C | User Guide - Page 159
    , check it by printing another Print Quality Check Sheet. If the problem still exists, repeat the cleaning and test print procedures at least five times for the new ink cartridge. If ink is still missing, call your Brother dealer. Caution Do NOT touch the print head. Touching the print head
  • Brother International 2440C | User Guide - Page 160
    print that most closely matches 600dpi Adjust Select Best # 5 the number 0 sample (1-8). 7 For 1200 dpi, press the number of 1200dpi Adjust the test print that most closely Select Best # 5 matches the number 0 sample (1-8). 8 Press Stop/Exit. TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 18
  • Brother International 2440C | User Guide - Page 161
    for DCP-110C, DCP-310CN and MFC-210C) on page 4-1 in Software User's Guide on the CD-ROM or MFC Remote Setup (Mac OS® X 10.2.4 or greater) (not available for DCP-110C, DCP-310CN and MFC-210C) on page 8-43 in Software User's Guide on the CD-ROM.) 12 - 19 TROUBLESHOOTING AND ROUTINE MAINTENANCE
  • Brother International 2440C | User Guide - Page 162
    to complete this parking process may lead to print problems and possible damage to the print head. 1 Lift the scanner cover from the right-hand side of the machine until it locks securely into the open position. 2 Remove all the ink cartridges and attach the protective parts. (See Replacing the
  • Brother International 2440C | User Guide - Page 163
    lock. Gently push the scanner cover support down and close the scanner cover. 4 Unplug the machine from the telephone wall socket and remove the telephone line cord from machine. 5 Unplug the machine from the electrical socket. 6 Unplug the USB cable or LAN cable from the machine, if it is connected
  • Brother International 2440C | User Guide - Page 164
    9 Pack the printed materials in the original carton as shown below. Do not pack the used ink cartridges in the carton. 10 Close the carton. TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 22
  • Brother International 2440C | User Guide - Page 165
    maintenance Cleaning the scanner Lift the document cover. Clean the scanner glass with isopropyl alcohol on a soft lint-free cloth. Document Cover Clean the white bar and the glass strip under the film with isopropyl alcohol on a lint-free cloth. White Bar Glass Strip 12 - 23 TROUBLESHOOTING AND
  • Brother International 2440C | User Guide - Page 166
    the machine from the electrical socket before cleaning the printer platen. ■ If ink is scattered on or around the printer platen be sure to wipe it off with a soft, dry, lint-free cloth. Encoder Film Do NOT Touch! Printer Platen Clean Here Paper Feed Star Wheel Do NOT Touch! TROUBLESHOOTING AND
  • Brother International 2440C | User Guide - Page 167
    . Even though the machine informs you that an ink cartridge is empty, there will be a small amount of ink remaining in the ink cartridge. It is necessary to keep some ink in the ink cartridge to prevent air from drying out and damaging the print head assembly. 1 Lift the scanner cover from the right
  • Brother International 2440C | User Guide - Page 168
    when you insert it into slot. Press down on the ink cartridge until the hook snaps over it. New Ink Cartridge Ink Cartridge Hook 6 Lift the scanner cover to release the lock. Gently push the scanner cover support down and close the scanner cover. TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 26
  • Brother International 2440C | User Guide - Page 169
    reset the ink dot counter. If the Install message is on the display after you have installed ink cartridges, check that the ink cartridges are installed properly. WARNING If ink gets in your eyes, irrigate them with water immediately and call a doctor if you are concerned. 12 - 27 TROUBLESHOOTING
  • Brother International 2440C | User Guide - Page 170
    of this machine as a result of the use of ink or ink cartridges other than genuine Brother products due to the incompatibility or lack of suitability of those products with this machine, any repairs required as a result will not be covered by the warranty. TROUBLESHOOTING AND ROUTINE MAINTENANCE
  • Brother International 2440C | User Guide - Page 171
    it back on. When you get a new fax number, make sure you reset this function. This machine will automatically answer incoming calls that use your new fax number. When you set the BT Call Sign feature to ON, the receive mode is set to Manual automatically. Manual mode will not respond to incoming
  • Brother International 2440C | User Guide - Page 172
    telephone into the correct socket on the machine, you can make your machine take the call by using the Fax Receive Code. When you press the Fax Receive Code 51, the machine starts to receive a fax. (See Fax Detect (MFC-620CN only) on page 4-6 or Fax Detect (FAX-2440C only) on page 4-7.) If the
  • Brother International 2440C | User Guide - Page 173
    , it will use the F/T Ring Time (pseudo/double-ringing) to alert you to pick up a voice call. If you're at the machine, you can lift the handset (FAX-2440C only) or press Speaker Phone to answer. If you lift the external telephone's handset, press Speaker Phone twice to answer. If you're
  • Brother International 2440C | User Guide - Page 174
    first, you will have to go to the machine so you can press Speaker Phone to transfer the call to the cordless handset. Changing the remote codes Remote Codes might not work with some telephone systems. The preset Fax Receive Code is 51. The preset Telephone Answer Code is #51. If you are always
  • Brother International 2440C | User Guide - Page 175
    Connecting an external device to your machine Connecting an external telephone You can connect a separate telephone as shown in the diagram below. Extension Telephone External Telephone When you are using a TAD, the LCD shows Ext. Tel in Use. A - 5 APPENDIX A
  • Brother International 2440C | User Guide - Page 176
    only 8 to 10 seconds of CNG tones left for the fax "handshake". Make sure you carefully follow the instructions in this guide for recording your outgoing message. We do not recommend using the toll saver feature on your external answering machine if it exceeds five rings. If you do not receive all
  • Brother International 2440C | User Guide - Page 177
    shows Ext. Tel in Use. Connections The external TAD must be connected as shown above. 1 Set your external TAD to one or two rings. (The machine's Ring Delay setting does not apply.) 2 Record the outgoing message on your external TAD. 3 Set the TAD to answer calls. 4 Set the Receive Mode to
  • Brother International 2440C | User Guide - Page 178
    manual and automatic fax reception. 1 Record 5 seconds of silence at the beginning of your message. (This allows your machine time to listen for the fax because the machine cannot hear fax tones over a resonant or loud voice. You may try omitting this pause, but if your machine has trouble receiving,
  • Brother International 2440C | User Guide - Page 179
    call. Additionally, Fax receive code may not operate reliably in such a simple configuration. This machine may also be set problems can easily be eliminated however, if you arrange modification of your extension wiring circuit, such that extension devices are connected "downstream" of your machine
  • Brother International 2440C | User Guide - Page 180
    CONNECTION OF EXTENSION SOCKETS Fig. 1. EXTENSION SOCKET DISCONNECT EXTENSION SOCKET MASTER SOCKET INCOMING LINE FAX FAX MACHINE MUST BE PLUGGED INTO MASTER SOCKET RECOMMENDED CONNECTION OF EXTENSION SOCKETS Fig. 2. These phones are now connected as external devices as per page A-5, because
  • Brother International 2440C | User Guide - Page 181
    operator, it is recommended that the Receive Mode be set to Manual. All incoming calls should initially be regarded as telephone calls. RingMaster, an answering service, an alarm system or other custom feature on one phone line it may create a problem with the operation of your machine. (See Custom
  • Brother International 2440C | User Guide - Page 182
    machine without the User's Guide if you use the Menu table that begins on page B-3. These pages will help you understand the menu selections and options that are found in the machine's programs. You can program your machine by pressing Menu/Set, followed by the menu numbers. For example to set Fax
  • Brother International 2440C | User Guide - Page 183
    Set. When you enter the menu, the LCD scrolls. Press 1 for General Setup menu -OR- Select ▲▼ & Set 1.General Setup Press 2 for Fax menu -OR- Select ▲▼ & Set 2.Fax Press 3 for Copy menu Select ▲▼ & Set 3.Copy .... Press 0 for Initial Setup Select ▲▼ & Set 0.Initial Setup You can scroll more
  • Brother International 2440C | User Guide - Page 184
    Low Off High Med Low Off On Off 6.P.Save - Setting Fax Receive:On Fax Receive:Off 7.LCD - Contrast Light Dark The factory settings are shown in Bold. Descriptions Sets the time to return to Fax mode. Sets the type of paper in the paper tray. Sets the
  • Brother International 2440C | User Guide - Page 185
    On Semi (FAX-2440C only) Off 4.Remote Code On ( 51, #51) Off 5.Auto On Reduction Off 6.Memory On Receive Off 7.Polling RX Standard Secure Timer The factory settings are shown in Bold. Descriptions Page Sets the number of 4-3 rings before the machine answers in Fax Only, Fax/Tel or
  • Brother International 2440C | User Guide - Page 186
    TX Standard Secure Sets up the document on your machine to be retrieved by another fax machine. 3-15 7.Overseas On Mode Off If you are having difficulty sending faxes overseas, set this to On. 3-13 0.Scan Size Letter A4 Adjust the scan area of the scanner glass to the size of the document
  • Brother International 2440C | User Guide - Page 187
    so you can dial by pressing only a few keys (and Start). 2.Setup - Groups (MFC-620CN) 3.Setup Groups (FAX-2440C) Sets up a Group 5-5 number for Broadcasting. 4.Report Setting 1.XMIT Report On On+Image Off Off+Image Initial setup for 8-1 Transmission Verification Report and Journal
  • Brother International 2440C | User Guide - Page 188
    volume for voice messages as they come in On or Off. Prohibits most functions except receiving faxes into memory. Adjust the Equalization for transmission problems. Use with BT Call Sign. See Danish User's Guide included on the CD-ROM. Selects the Copy resolution for your type of document. Adjusts
  • Brother International 2440C | User Guide - Page 189
    Main Menu 3.Copy (Continued) 4.PhotoCapture (MFC-620CN only) Submenu Menu Selections Options Descriptions 4.Color Adjust 1.Red R:- + Adjusts the amount R:- + of Red in copies. R:- + R:- + R:- + 2.Green G:- + Adjusts the amount G:- + of Green in copies. G:- + G:- + G:- +
  • Brother International 2440C | User Guide - Page 190
    . 2-25*1 2-26*1 3.ColorFile PDF Type JPEG Selects the default file format for colour scanning. 2-27*1 The factory settings are shown in Bold. *1 See the complete Software User's Guide on the CD-ROM. APPENDIX B B - 9
  • Brother International 2440C | User Guide - Page 191
    ] You can choose the BOOT method that best suits you needs. Enter the IP address. See Network User's Guide on the CD-ROM 3.Subnet Mask [000-255]. [000-255]. [000-255]. [000-255] time zone for your country. 0.Factory Reset Restore all network settings to factory default. The factory settings are shown in Bold
  • Brother International 2440C | User Guide - Page 192
    -2440C only) 6.Print Reports (MFC-620CN only) 0.Initial Setup Submenu Menu Selections 1.Help List - 2.Quick-Dial - 3.Fax - Journal 4.XMIT - Verify 5.User - Settings 6.Network - Config (MFC-620CN only) 1.Receive - Mode 2.Date/Time - Options - - - - - - Fax Only Fax/Tel Manual
  • Brother International 2440C | User Guide - Page 193
    you may need to type text into the machine. Most number keys have three or four letters printed above times 2 3 4 5 6 S 8 Z ▲ Inserting spaces To enter a space in the fax number, press ▲ once between numbers. To enter a space in the name, press ▲ twice between characters. Making corrections If you
  • Brother International 2440C | User Guide - Page 194
    ▲ ▲ Special characters and symbols Press , # or 0, and then press or to move the cursor under the special character or symbol you want. Then press Menu/Set to select it. Press for (space Press # for Press 0 for 0 APPENDIX B B - 13
  • Brother International 2440C | User Guide - Page 195
    or pressing Speaker Phone. Automatic fax transmission (FAX-2440C only) Sending a fax without picking up the handset of the machine or pressing Speaker Phone. Automatic Redial A feature that enables your machine to redial the last fax number after five minutes if the fax did not go through because
  • Brother International 2440C | User Guide - Page 196
    pages of the fax that had an error. Extension phone A telephone on the fax number that is plugged into a separate wall socket. External phone A TAD (telephone answering device) or telephone that is connected to your machine. F/T Ring Time The length of time that the Brother machine rings (when the
  • Brother International 2440C | User Guide - Page 197
    of One-Touch (FAX-2440C only) and Speed-Dial numbers that are stored on a One-Touch key or in a Speed-Dial location for Broadcasting. Help list A printout of the complete Menu table that you can use to program your machine when you do not have the User's Guide with you. Fax Journal Lists information
  • Brother International 2440C | User Guide - Page 198
    of photographs. Polling The process of a fax machine calling another fax machine to retrieve waiting fax messages. Pulse A form of rotary dialling on a telephone line. Quick Dial List A listing of names and numbers stored in One-Touch (FAX-2440C only) and Speed-Dial memory, in numerical
  • Brother International 2440C | User Guide - Page 199
    of sending faxes over the phone lines from your machine to the receiving fax machine. User Settings A printed report that shows the current settings of the machine. Xmit Report (Transmission Verification Report) A listing for each transmission, that shows its date, time and number. G - 5 GLOSSARY
  • Brother International 2440C | User Guide - Page 200
    General Memory Capacity Automatic Document Feeder (ADF) Paper Tray Printer Type Print Method LCD (Liquid Crystal Display) Power Source Power Consumption Dimensions 8 MB (FAX-2440C) 16 MB (MFC-620CN) Up to 10 pages 100 Sheets (80 g/m2) Ink Jet Piezo with 74 × 5 nozzles 16 characters × 1 line
  • Brother International 2440C | User Guide - Page 201
    Weight Noise Temperature Humidity 6.1 kg (FAX-2440C) 6 kg (MFC-620CN) Operating: 42.5 to 51 dB* * It depends on printing removing printed pages from the output paper tray immediately after they exit the machine to avoid smudging. *3 Legal paper cannot be stacked on the output paper tray.
  • Brother International 2440C | User Guide - Page 202
    Width: Max. 216 mm Scanner Glass Height: Max. 297 mm Black Up to 17 pages/minute (A4 paper)* Colour Up to 11 pages/minute (A4 paper)* * Does not include the time it takes to feed the paper. Based on Brother standard pattern. (Fast mode/Stack Copy) Copy speeds vary with the complexity
  • Brother International 2440C | User Guide - Page 203
    only) Available Media File Extension (Media Format) (Image Format) Number of Files Folder Borderless CompactFlash® Version 1.0 (Microdrive™ is not compatible) (Compact I/O card such as Compact LAN card and Compact Modem card are not supported.) SmartMedia® (3.3V) (Not available for use with ID
  • Brother International 2440C | User Guide - Page 204
    Resolution One-Touch Dial (FAX-2440C only) Speed-Dial Broadcasting Automatic Redial Auto Answer Communication Source ITU-T Group 3 MH/MR/MMR/JPEG Automatic Fallback 14400 bps ADF Width: 148 mm to 216 mm ADF Height: 148 mm to 356 mm Scanner Glass Width: Max. 216 mm Scanner Glass Height: Max. 297
  • Brother International 2440C | User Guide - Page 205
    (FAX-2440C) *1 "Pages" refers to the "Brother Standard Chart No. 1" (a typical business letter, Standard resolution, MMR code). * Maximum 1200 x 1200 dpi scanning with Windows® XP (resolution up to 19200 x 19200 dpi can be selected by using the Brother scanner utility) Colour: up to 5.93 sec. Black
  • Brother International 2440C | User Guide - Page 206
    Printer For FAX-2440C, you can download the Brother Printer Driver from the Brother Solutions Center. Visit us at: http://solutions.brother.com Printer Driver Resolution Print Speed Printing Width Disk-Based Fonts Borderless Windows® 98/98SE/Me/2000 Professional and XP driver supporting Brother
  • Brother International 2440C | User Guide - Page 207
    (MFC-620CN only) A Full-Speed USB 2.0 cable that is no longer than 2.0 m.* * Your machine has a Full-Speed USB 2.0 interface. This interface is compatible with Hi-Speed USB 2.0; however, the maximum data transfer rate will be 12 Mbits/s. The machine can also be connected to a computer that has
  • Brother International 2440C | User Guide - Page 208
    the latest drivers, go to the Brother Solutions Center at http://solutions.brother.com/ *1 Microsoft® Internet Explorer 5 or greater. *2 Maximum 1200 x 1200 dpi scanning with Windows® XP. (Resolutions up to 19200 x 19200 dpi can be selected using the Brother Utility.) *3 PC Fax supports black and
  • Brother International 2440C | User Guide - Page 209
    at a resolution of 600 x 600 dpi in normal mode after installing new ink cartridge; • The printing frequency; • The number of pages printed; • Periodic, automatic, print head assembly cleaning (Your machine will clean the print head assembly periodically. This process will use a small amount of
  • Brother International 2440C | User Guide - Page 210
    Network (LAN) (MFC-620CN only) LAN Support for Protocols You can connect your machine to a network for Network Printing, Network Scanning and PC Fax Send. Also included is Brother BRAdmin Professional Network Management software. Windows® 98/98SE/Me/2000/XP Mac OS® 8.6 - 9.2, Mac OS® X 10.2.4 or
  • Brother International 2440C | User Guide - Page 211
    Print/Scan Server (Optional) Network types Support for Protocols Connecting the optional External Wireless Print/Scan Server (NC-2200w) to your machine will allow you to print and scan over a wireless network. IEEE 802.11b wireless LAN Windows® 98/98SE/Me/2000/XP Mac OS® X 10.2.4 or greater TCP
  • Brother International 2440C | User Guide - Page 212
    B Broadcasting 3-12 setting up Groups for 5-4, 5-5 C Cancelling Fax Forwarding .........6-1, 6-6 fax jobs in memory ......... 3-11 jobs awaiting redial ......... 3-11 Paging 6-6 Cleaning print head 12-15 printer platen 12-24 scanner 12-23 CNG tones 1-20 Connecting external TAD A-6 external
  • Brother International 2440C | User Guide - Page 213
    12-4 Unable to Clean 12-4 Unable to Init 12-4 Unable to Print 12-4 Unable to Scan 12-4 Extension telephone, using A-2, A-9 External telephone, connecting A-5 F Fax codes changing 6-4, A-4 Fax Receive Code A-2 Remote Access Code ...... 6-4 Telephone Answer Code ... A-2 Fax Detect 4-6 Fax
  • Brother International 2440C | User Guide - Page 214
    Hold 5-11, 5-12 I Ink cartridges checking ink volume ..... 12-19 replacing 12-25 Ink Dot Counter 12-25 J Jams document 12-5 paper 12-5 L LCD (liquid crystal display B-1, B-2 contrast 2-9 Help List 8-3 M Maintenance, routine ...... 12-23 Manual dialling 3-1, 5-10 receive 4-1 transmission
  • Brother International 2440C | User Guide - Page 215
    12-9, 12-10 drivers S-7 fax from memory 4-9 improving quality .......... 12-15 paper jams 12-6 report 8-3 resolution S-7 specifications S-7 Programming your machine B-1, B-2 Q Quality key (copying 9-3 Quick-Dial 5-1 Access codes and credit card numbers setting up 5-7, 5-8 Broadcasting
  • Brother International 2440C | User Guide - Page 216
    Instructions ........iii, 11-2 Setup Date and Time 2-1 Station ID (fax header) entering text 2-2 Shipping the machine ..... 12-20 Speed-Dial changing 5-3 dialling 3-2 storing 5-2 sending faxes 12-11 software 13 Troubleshooting 12-1 checking ink volume ..... 12-19 document jam 12-5 error
  • Brother International 2440C | User Guide - Page 217
    wallet or organizer. Keeping it handy will help you derive the full benefit of your machine's Fax Forwarding, and Remote Retrieval features. REMOTE RETRIEVAL ACCESS CARD R - 1 Changing Remote Access Code 1 Press Menu/Set, 2, 5, 2. 2 Enter a three-digit number from 000 to 998. The cannot be changed
  • Brother International 2440C | User Guide - Page 218
    Device) REMOTE RETRIEVAL ACCESS CARD Using Remote Access Code 1 Dial your fax number from a telephone or fax machine using touch tone. 2 When your machine answers, immediately enter your Remote Access Code (3 digits followed by ). 3 Your fax machine signals the kinds of messages it received: 1 long
  • Brother International 2440C | User Guide - Page 219
    Visit us on the World Wide Web http://www.brother.com This machine is approved for use in the country of purchase only, local Brother companies or their dealers will only support machines purchased in their own countries. UK/IRE/SAF/PAN NORDIC LF7244004
  • 1
  • 2
  • 3
  • 4
  • 5
  • 6
  • 7
  • 8
  • 9
  • 10
  • 11
  • 12
  • 13
  • 14
  • 15
  • 16
  • 17
  • 18
  • 19
  • 20
  • 21
  • 22
  • 23
  • 24
  • 25
  • 26
  • 27
  • 28
  • 29
  • 30
  • 31
  • 32
  • 33
  • 34
  • 35
  • 36
  • 37
  • 38
  • 39
  • 40
  • 41
  • 42
  • 43
  • 44
  • 45
  • 46
  • 47
  • 48
  • 49
  • 50
  • 51
  • 52
  • 53
  • 54
  • 55
  • 56
  • 57
  • 58
  • 59
  • 60
  • 61
  • 62
  • 63
  • 64
  • 65
  • 66
  • 67
  • 68
  • 69
  • 70
  • 71
  • 72
  • 73
  • 74
  • 75
  • 76
  • 77
  • 78
  • 79
  • 80
  • 81
  • 82
  • 83
  • 84
  • 85
  • 86
  • 87
  • 88
  • 89
  • 90
  • 91
  • 92
  • 93
  • 94
  • 95
  • 96
  • 97
  • 98
  • 99
  • 100
  • 101
  • 102
  • 103
  • 104
  • 105
  • 106
  • 107
  • 108
  • 109
  • 110
  • 111
  • 112
  • 113
  • 114
  • 115
  • 116
  • 117
  • 118
  • 119
  • 120
  • 121
  • 122
  • 123
  • 124
  • 125
  • 126
  • 127
  • 128
  • 129
  • 130
  • 131
  • 132
  • 133
  • 134
  • 135
  • 136
  • 137
  • 138
  • 139
  • 140
  • 141
  • 142
  • 143
  • 144
  • 145
  • 146
  • 147
  • 148
  • 149
  • 150
  • 151
  • 152
  • 153
  • 154
  • 155
  • 156
  • 157
  • 158
  • 159
  • 160
  • 161
  • 162
  • 163
  • 164
  • 165
  • 166
  • 167
  • 168
  • 169
  • 170
  • 171
  • 172
  • 173
  • 174
  • 175
  • 176
  • 177
  • 178
  • 179
  • 180
  • 181
  • 182
  • 183
  • 184
  • 185
  • 186
  • 187
  • 188
  • 189
  • 190
  • 191
  • 192
  • 193
  • 194
  • 195
  • 196
  • 197
  • 198
  • 199
  • 200
  • 201
  • 202
  • 203
  • 204
  • 205
  • 206
  • 207
  • 208
  • 209
  • 210
  • 211
  • 212
  • 213
  • 214
  • 215
  • 216
  • 217
  • 218
  • 219
FAX-2440C
MFC-620CN
USER
’S GUIDE