Home » Brother International Manuals » Fax Machines » Brother International IntelliFax-1360 » Manual Viewer

Brother International IntelliFax-1360 Users Manual - English - Page 53

Setting up Groups for broadcasting, Dialing access codes and credit card numbers, Start

Get Brother International IntelliFax-1360 PDF manuals and user guides

View all Brother International IntelliFax-1360 manuals

Add to My Manuals
Save this manual to your list of manuals

Page 53 highlights

Dialing and storing numbers Setting up Groups for broadcasting 8 If you regularly want to send the same fax message to many fax numbers you can set up a Group. Groups are stored on a One-Touch key or a Speed-Dial number. Each group uses up a One-Touch key or a Speed-Dial location. You can then send the fax message to all the numbers stored in a Group just by pressing a One-Touch key or entering a Speed-Dial number, and then pressing Start. Before you can add numbers to a Group, you need to store them as One-Touch or Speed-Dial numbers. You can have up to six small Groups, or you can assign up to 99 numbers to one large Group. a Press Menu, 2, 3, 3. 3.Setup Groups b Choose an empty location where you want to store the Group in one of the following ways: „ Press a One-Touch key. „ Press Search/Speed Dial and enter a two-digit location. Press OK. c Use the dial pad to enter a Group number (1 to 6). Press OK. Setup Group:G01 d To add One-Touch or Speed-Dial numbers follow the instructions below: „ For One-Touch number 6, press One-Touch key 6. „ For Speed-Dial location 09, press Search/Speed Dial and then press 0 9 on the dial pad. The LCD will display your chosen One-Touch numbers with a l, or Speed-Dial numbers with a # (for example l06, #09). G01:l06 #09 e Press OK when you have finished adding numbers. f Use the dial pad to enter a name for the Group. Press OK. g Press Stop/Exit. Note You can easily print a list of all your Quick-Dial numbers. Numbers that are part of a group will be marked in the GROUP column. (See How to print a report on page 46.) Dialing access codes and 8 credit card numbers 8 You can combine more than one Quick-Dial number when you dial. This feature may be useful if you need to dial an access code for a cheaper rate long distance carrier. For example, you might have stored '555' on Speed-Dial #03 and '7000' on Speed-Dial #02. You can use them both to dial '555-7000' if you press the following keys: Search/Speed Dial, #03, Search/Speed Dial, #02, and Start. Numbers can be added manually by entering them on the dial pad: Search/Speed Dial, #03, 7, 0, 0, 1 (on the dial pad), and Start. This would dial '555-7001'. You can also add a pause by pressing the Redial/Pause key. 39

Section	Page
USER’S GUIDE FAX-1360	1
Brother numbers	3
Register your product	3
FAQs (frequently asked questions)	3
For Customer Service	3
Brother fax back system (USA only)	4
Ordering accessories and supplies	4
Notice - Disclaimer of Warranties (USA and Canada)	5
Compilation and Publication Notice	5
Brother® One Year Limited Warranty and Replacement Service (USA only)	6
BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE LIMITED WARRANTY (Canada only)	8
Table of Contents	9
Section I: General	15
1 General Information	16
Using the documentation	16
Symbols and conventions used in the documentation	16
Control panel overview	17
2 Loading documents and paper	19
Loading documents	19
Using the ADF	19
Recommended environment	19
Document Sizes Supported	19
How to load documents	19
Scannable area	20
Handling and using plain paper	20
Choosing the right media	21
Paper type and size for each operation	21
Paper weight, thickness and capacity	21
Loading paper	22
How to load paper	22
Printable Area	24
3 General setup	25
On/Off key	25
Turning the machine off	25
Turning the machine on	25
On/Off setting	25
Mode Timer	26
Paper settings	26
Paper Size	26
Volume Settings	26
Ring Volume	26
Setting the Ring Volume from the menu	26
Beeper Volume	26
Speaker Volume	27
Handset Volume	27
Choosing the Handset Volume (For Volume Amplify)	27
Setting Volume Amplify	28
Automatic Daylight Savings Time	28
LCD display	28
LCD Contrast	28
4 Security features	29
TX Lock	29
Setting and changing the TX Lock password	29
Setting the password	29
Changing the TX Lock password	29
Turning TX Lock on/off	30
Turning TX Lock on	30
Turning TX Lock off	30
Section II: Fax	31
5 Sending a fax	32
Entering Fax mode	32
Faxing from the ADF	32
Canceling a fax in progress	32
Broadcasting	32
Canceling a Broadcast in progress	33
Additional sending operations	33
Sending faxes using multiple settings	33
Contrast	33
Changing Fax Resolution	34
To change the fax resolution for the next fax	34
To change the default fax resolution	34
Dual access	34
Real time transmission	34
Sending in real time for all faxes	34
Sending in real time for the next fax only	35
Overseas Mode	35
Delayed Faxing	35
Delayed Batch Transmission	35
Checking and canceling waiting jobs	36
Sending a fax manually	36
Sending a fax at the end of a conversation	36
Out of Memory message	36
6 Receiving a Fax	37
Receive modes	37
Choosing the Receive Mode	37
To select or change your Receive Mode	37
Using receive modes	38
Fax only	38
Fax/Tel	38
Manual	38
External TAD	38
Receive mode settings	38
Ring Delay	38
F/T Ring Time (Fax/Tel mode only)	39
Easy Receive	39
If Easy Receive is On:	39
If Easy Receive is Semi:	39
If Easy Receive is Off:	39
Additional receiving operations	40
Printing a reduced incoming fax	40
Receiving a fax at the end of a conversation	40
Printing a fax from the memory	40
7 Telephone Services and External devices	41
Voice Operations	41
Making a telephone call	41
Hold	41
Tone or pulse (Canada only)	41
Fax/Tel mode when the power key is on	41
Fax/Tel mode when the power key is off	41
Telephone services	42
Distinctive Ring	42
What does your telephone company's ‘Distinctive Ring’ do?	42
What does Brother's ‘Distinctive Ring’ do?	42
Do you have Voice Mail?	42
Before you choose the ring pattern to register	43
Registering the Distinctive Ring pattern	43
Turning off Distinctive Ring	43
Caller ID	44
Setting the Caller ID to ON	44
Viewing Caller ID List	44
Printing Caller ID List	44
Connecting an external TAD (telephone answering device)	45
Connections	45
Recording an outgoing message (OGM) on an external TAD	46
Special line considerations	46
Roll over phone lines	46
Two-line phone system	46
Converting telephone wall outlets	46
Installing machine, external two-line TAD and two-line telephone	47
Multi-line connections (PBX)	47
External and extension phones	48
Connecting an external or extension telephone	48
Using external and extension telephones	48
If you answer a call and no one is on the line:	48
Using a non-Brother cordless external telephone	48
Using remote codes	48
Fax receive code	48
Telephone answer code	49
Changing the remote codes	49
8 Dialing and storing numbers	50
How to Dial	50
Manual dialing	50
One-Touch Dialing	50
Speed-Dialing	50
Search	51
Fax Redial	51
Storing numbers	51
Storing a pause	51
Storing One-Touch Dial numbers	52
Storing Speed-Dial numbers	52
Changing One-Touch and Speed-Dial numbers	52
Setting up Groups for broadcasting	53
Dialing access codes and credit card numbers	53
9 Remote fax options	54
Fax Forwarding	54
Paging	54
Fax Storage	55
Changing Remote Fax Options	55
Turning off Remote Fax Options	55
Remote Retrieval	56
Setting a Remote Access Code	56
Using your Remote Access Code	56
Retrieving fax messages	57
Changing your Fax Forwarding number	57
Remote fax commands	58
10 Printing Reports	59
Fax reports	59
Transmission Verification Report	59
Fax Journal (activity report)	59
Reports	60
How to print a report	60
11 Polling	61
Polling receive	61
Setup for polling receive	61
Sequential polling	61
Polled transmit	62
Setup for polled transmit	62
Section III: Copy	63
12 Making copies	64
How to copy	64
Entering Copy mode	64
Making a single copy	64
Making multiple copies	64
Stop copying	64
Copy options	65
Changing copy quality	65
Enlarging or reducing the image copied	66
Making N in 1 copies	67
Important	67
Sorting copies using the ADF	67
Adjusting Brightness and Contrast	68
Brightness	68
Contrast	68
Paper options	68
Paper size	68
Section IV: Appendixes	69
A Safety and Legal	70
Choosing a location	70
To use the machine safely	71
Important safety instructions	74
Standard telephone and FCC Notices (These notices are in effect on models sold and used in the United States only)	76
Federal Communications Commission (FCC) Compliance Notice (USA only)	77
Industry Canada Compliance Statement (Canada only)	78
Trademarks	78
B Troubleshooting and Routine Maintenance	79
Troubleshooting	79
If you are having difficulty with your machine	79
Error messages	82
Transferring your faxes or Fax Journal report	84
Transferring faxes to another fax machine	84
Transferring Fax Journal report to another fax machine	85
Document jam	85
Document is jammed inside the front of the machine	85
Document is jammed inside the panel cover	85
Printer jam or paper jam	86
Dial Tone	87
Phone line interference	87
Routine maintenance	88
Replacing the ink cartridge	88
Cleaning the outside of the machine	90
Cleaning the scanner	91
Cleaning the machine printer platen	91
Cleaning the paper pick-up roller	92
Cleaning the print head	92
Checking the print quality	93
Checking the print alignment	94
Checking the ink volume	94
Machine Information	95
Checking the serial number	95
Packing and shipping the machine	95
C Menu and Features	97
On-screen programming	97
Menu table	97
Memory storage	97
Menu keys	98
Menu Table	99
Entering Text	104
D Specifications	105
General	105
Print media	106
Fax	107
Copy	108
Consumable items	109
E Glossary	110
F Index	113

Match case Limit results 1 per page

Dialing and storing numbers

Setting up Groups for

broadcasting

If you regularly want to send the same fax

message to many fax numbers you can set

up a Group. Groups are stored on a

One-Touch key or a Speed-Dial number.

Each group uses up a One-Touch key or a

Speed-Dial location. You can then send the

fax message to all the numbers stored in a

Group just by pressing a One-Touch key or

entering a Speed-Dial number, and then

pressing

Start

Before you can add numbers to a Group, you

need to store them as One-Touch or

Speed-Dial numbers. You can have up to six

small Groups, or you can assign up to 99

numbers to one large Group.

Press

3.Setup Groups

Choose an empty location where you

want to store the Group in one of the

following ways:

Press a One-Touch key.

Press

Search/Speed Dial

and enter

a two-digit location.

Press

Use the dial pad to enter a Group

number (1 to 6).

Press

Setup Group:G01

To add One-Touch or Speed-Dial

numbers follow the instructions below:

For One-Touch number 6, press

One-Touch key

For Speed-Dial location

, press

Search/Speed Dial

and then press

on the dial pad.

The LCD will display your chosen

One-Touch numbers with a

, or

Speed-Dial numbers with a # (for

example

, #

G01:

06 #09

Press

when you have finished

adding numbers.

Use the dial pad to enter a name for the

Group.

Press

Stop/Exit

Note

You can easily print a list of all your

Quick-Dial numbers. Numbers that are

part of a group will be marked in the

GROUP column. (See

How to print a

report

on page 46.)

Dialing access codes and

credit card numbers

You can combine more than one Quick-Dial

number when you dial. This feature may be

useful if you need to dial an access code for

a cheaper rate long distance carrier.

For example, you might have stored ‘555’ on

Speed-Dial #03 and ‘7000’ on Speed-Dial

#02. You can use them both to dial ‘555-7000’

if you press the following keys:

Search/Speed Dial

#03

Search/Speed Dial

#02

, and

Start

Numbers can be added manually by entering

them on the dial pad:

Search/Speed Dial

#03

(on the

dial pad), and

Start

This would dial ‘555-7001’. You can also add

a pause by pressing the

Redial/Pause

key.