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Working With Company Email and Meeting Appointments

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Chapter 7 Working With Company Email and Meeting Appointments 7.1 Synchronizing with the Exchange Server To keep up-to-date with your company email messages and meeting schedules while you're out of the office, you can connect your phone to the Internet through Wi-Fi or a data connection and sync with your company's Exchange Server. Setting up an Exchange Server connection Before you can sync or access information on the Exchange Server, you need to set up an Exchange Server connection on your phone. You need to get the Exchange Server name (must be Outlook Web Access server name), domain name, user name, and the password that you use at work from your network administrator and enter them on your phone. Note You can set up an Outlook email account that syncs with the Exchange Server from the Mail tab using Mail Setup. See "Mail" in Chapter 3 for details. If you have not synchronized your phone with your computer, follow these steps to set up an Exchange Server connection. 1. Tap Start > E-mail > Setup E-mail. 2. Enter the E-mail address and Password for the email account and select the Save password option. Tap Next. 3. Clear the Try to get e-mail settings automatically from the Internet option and tap Next. 4. In Your e-mail provider, select Exchange server and tap Next. 5. Tap Next again. 6. Select the Attempt to detect Exchange Server Settings automatically option and tap Next. 7. Enter the Domain name and tap Next. 8. In Server address, enter the Exchange Server address and tap Next. 9. Select the items that you want to sync with the Exchange Server. Tips • To change synchronization settings of an information item, for example, E-mail, select the item, then tap Settings. • To change the rules for resolving synchronization conflicts, tap Menu > Advanced. 10.Tap Finish. Notes • If you synchronized email messages with your computer before, open ActiveSync on your phone, then tap Menu > Add Server Source to set up an Exchange Server connection. When prompted to select information types for synchronization, you must first clear the E-mail check box under the Windows PC item before you can select E‑mail under Exchange Server. • To change Exchange Server settings, open ActiveSync on your phone, and then tap Menu > Configure Server. Starting synchronization Before you start synchronizing with the Exchange Server, make sure your phone has been set up with a Wi‑Fi or data connection to the Internet so that you can sync over the air. For more information about connections, see Chapter 8. After you finish setting up an Exchange Server connection, your phone automatically starts synchronization. To manually start synchronization, tap Start > Settings, and then tap Sync Data. Note If you connect your phone to your office computer via a USB or Bluetooth connection, you can use this connection to the computer to "pass through" to the network and download Outlook email messages and other information to your phone.

Section	Page
Chapter 1 Getting Started	16
1.1 Inside the box	16
1.2 Getting to Know Your HTC Touch Pro2	16
Top panel	16
Bottom panel	16
Front panel	17
Hardware keyboard	17
Left panel	18
Right panel	18
Back panel	18
1.3 Installing the Battery and Storage Card	19
Battery	19
Storage card	20
1.4 Charging the Battery	20
1.5 Starting Up	20
Turning your phone on and off	20
Switching to Sleep mode	20
1.6 Home Screen	21
1.7 Notifications	21
1.8 Status Icons	22
1.9 Start Screen	22
1.10 Quick Menu	23
1.11 Adjusting the Volume	23
1.12 Lock Screen	24
Locking your phone	24
Unlocking your phone	24
Checking notifications when the phone is locked	24
Receiving a call when the phone is locked	24
1.13 Using Finger Gestures	25
Finger scrolling	25
Finger panning	25
1.14 Using the Zoom Bar	25
1.15 Connecting Your Phone to a Computer	26
Chapter 2 Using Phone Features	27
2.1 Seamless Switching of Networks	27
2.2 Making Calls from the Phone Screen	27
Making an emergency call	28
Making an international call	28
Calling voice mail	28
2.3 Answering and Ending Calls	28
Accepting or rejecting an incoming call	28
Using the call functions	29
2.4 Using Call History	30
2.5 Speed Dial	31
2.6 Straight Talk™	31
Making a call from a text message	31
Making a call from an email message	31
Making a call from a meeting request or reminder	32
2.7 Making Three-way Calls in CDMA Mode	33
Starting a three-way call	33
Turning on the speakerphone during a call	33
Ending the three-way call	33
2.8 CDMA Phone Settings	34
Setting the phone connection to CDMA-only mode	34
CDMA Services	34
2.9 Using the HTC Touch Pro2 as a GSM Phone	35
GSM international usage	35
Using the GSM SIM card	35
Adding contacts	35
Using SIM Manager	36
Copying text messages to the SIM card	36
Making and answering calls	36
Making three-way calls in GSM mode	37
GSM settings	38
2.10 Turning the Phone Function On and Off	39
Chapter 3 Using the Home Screen	40
3.1 What’s on the Home Screen	40
Displaying the Home screen in landscape view	40
Switching between the tabs of the Home screen	41
Customizing the Home screen tabs	41
3.2 Home	42
Changing the Home tab wallpaper	42
Updating weather information	42
World Clock	43
Alarm Clock	44
3.3 People	45
Setting up My Contact Card	45
Working with favorite contacts	45
The People screen	47
The Contact Details screen	48
Facebook updates and events	49
3.4 Messages	51
Making calls or sending email directly from a text message	51
3.5 Mail	51
Adding an Internet email account	51
Adding an Outlook email account	52
Checking and reading email messages	52
Making calls directly from an email message	52
3.6 Calendar	53
3.7 Internet	54
3.8 Stocks	54
3.9 Photos and Videos	56
3.10 Music	57
3.11 Weather	59
3.12 Settings	60
3.13 Programs	61
Chapter 4 Entering Text	62
4.1 The Hardware Keyboard	62
Adjusting the LCD screen angle	62
Using the hardware keyboard	63
4.2 On-screen Input Methods	63
Full QWERTY	64
Compact QWERTY	64
Phone Keypad	64
Entering text	65
4.3 Using Predictive Mode	65
4.4 Entering Numbers and Symbols	66
4.5 Text Input Settings	66
Chapter 5 Synchronizing Information	67
5.1 Ways of Synchronizing Your Phone	67
5.2 Before Synchronizing with Your Computer	67
5.3 Setting Up Windows Mobile® Device Center on Windows Vista®	68
Setting up synchronization in Windows Mobile Device Center	68
Using Windows Mobile Device Center	68
5.4 Setting Up ActiveSync® on Windows® XP	69
Setting up synchronization in ActiveSync	69
5.5 Synchronizing With Your Computer	69
Starting and stopping synchronization	69
Selecting information to sync	69
Troubleshooting sync connection problem	70
5.6 Synchronizing via Bluetooth	70
5.7 Synchronizing Music and Video	70
5.8 Synchronizing with Microsoft® My Phone	71
Setting up your My Phone account	71
Changing sync settings	71
Stopping the sync partnership with your My Phone account	71
Managing your My Phone Web account from your computer	72
Chapter 6 Exchanging Messages	73
6.1 Text Messages	73
Creating and sending a new text message	73
Managing text messages in your Inbox	73
Directly making calls from text messages	74
6.2 Multimedia Messages	74
Creating and sending MMS messages	74
Viewing and replying to MMS messages	75
Blocking a phone number from sending you MMS messages	75
6.3 Email	76
Synchronizing Outlook email with your computer	76
Setting up an Internet email account	76
Creating and sending an email message	77
Viewing and replying to email messages	78
Directly making calls from an email	79
Synchronizing email messages	79
Customizing email settings	80
Chapter 7 Working With Company Email and Meeting Appointments	81
7.1 Synchronizing with the Exchange Server	81
Setting up an Exchange Server connection	81
Starting synchronization	81
7.2 Working With Company Email Messages	82
Automatic synchronization through Direct Push	82
Scheduled synchronization	82
Instant download through Fetch Mail	82
Searching for email messages on the Exchange Server	83
Flagging your messages	83
Out-of-office auto-reply	83
7.3 Managing Meeting Requests	84
7.4 Finding Contacts in the Company Directory	84
When browsing Contacts, composing email, or creating a meeting request	84
When viewing a received Outlook email message	84
Chapter 8 Internet	85
8.1 Ways of Connecting to the Internet	85
Wi-Fi	85
Dial-up	87
GPRS/3G (GSM/UMTS only)	87
Starting a data connection	87
8.3 Using Internet Explorer® Mobile	88
The browser screen	88
Entering a website address and adding it to your Web favorites	88
Zooming and panning	89
8.4 Using YouTube™	90
Searching for videos	90
Using the Program Guide	91
Watching videos	91
Bookmarks	92
History	92
8.5 Using Streaming Media	93
8.6 Using Windows Live™	94
The Windows Live™ screen	94
Using Windows Live™ Messenger	95
8.7 Using RSS Hub	96
Subscribing to and organizing news channels	96
Viewing headlines	97
Sharing the headline link	97
8.8 Using Your Phone as a Modem (Internet Sharing)	98
Before you proceed	98
Setting up your phone as a USB modem	98
Using your phone as a Bluetooth modem	98
Ending the Internet connection	99
Chapter 9 Bluetooth	100
9.1 Bluetooth Modes	100
9.2 Bluetooth Partnerships	100
9.3 Connecting a Bluetooth Hands-free or Stereo Headset	101
9.4 Sending and Receiving Information Using Bluetooth	102
9.5 Printing via Bluetooth	103
Chapter 10 Navigating on the Road	104
10.1 Guidelines and Preparation for Using GPS	104
10.2 Downloading Location Data via QuickGPS	105
Changing the download options	105
10.3 Bing	106
Chapter 11 Camera and Multimedia	107
11.1 Taking Photos and Videos	107
Changing the capture mode	107
Using the focus	107
Capturing photos and videos	108
The Review screen	108
On-screen controls	108
Zooming	109
Menu Panel	109
Setting advanced options	110
11.2 Viewing Photos and Videos Using Album	111
Viewing photos	111
Playing videos	112
Closing Album	112
11.3 Using Windows Media® Player Mobile	112
Playing media	112
Synchronizing video and audio files	113
Creating playlists	114
Troubleshooting	114
11.4 Using Audio Booster	115
11.5 Using MP3 Trimmer	116
Chapter 12 Other Programs	117
12.1 Managing Programs	117
Launching a program	117
Installing a program	117
12.2 Contacts	118
Adding new contacts	118
Organizing and searching contacts	118
Creating an email or messaging group	119
Sharing contact information	119
Working with multiple contacts	119
12.3 JETCET™ PRINT	120
12.4 JETCET Presentation	121
Opening JETCET Presentation	121
Creating a new presentation	121
Displaying the presentation	122
12.5 Microsoft® Office Mobile	122
12.6 WorldCard Mobile	123
12.7 Voice Recorder	123
Sending and managing your voice recordings	123
12.8 Voice Command	124
12.9 Windows® Marketplace	125
Chapter 13 Managing Your Phone	126
13.1 Copying and Managing Files	126
13.2 Settings on Your Phone	127
Settings screen	127
Personal folder	127
Connections folder	127
System folder	128
13.3 Changing Basic Settings	129
Sound settings	129
Power saving and display settings	129
Phone name	130
Phone services	130
13.4 Using Comm Manager	131
13.5 Using Task Manager	131
13.6 Protecting Your Phone	132
Protecting your phone with a password	132
Encrypting files on your storage card	132
13.7 Resetting Your Phone	133
Performing a soft reset	133
Performing a hard reset	133
Using Clear Storage	133
13.9 Connecting to an External Display	134
Appendix	135
A.1 Specifications	135
A.2 Regulatory Notices	136
A.3 Additional Safety Information	139

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Chapter 7

Working With Company Email and Meeting Appointments

7.1 Synchronizing with the Exchange Server

To keep up-to-date with your company email messages and meeting schedules while you’re out of the office,

you can connect your phone to the Internet through Wi-Fi or a data connection and sync with your company’s

Exchange Server.

Setting up an Exchange Server connection

Before you can sync or access information on the Exchange Server, you need to set up an Exchange Server

connection on your phone. You need to get the Exchange Server name (must be Outlook Web Access server

name), domain name, user name, and the password that you use at work from your network administrator and

enter them on your phone.

Note

You can set up an Outlook email account that syncs with the Exchange Server from the

Mail

tab using Mail Setup.

See “Mail” in Chapter 3 for details.

If you have not synchronized your phone with your computer, follow these steps to set up an Exchange Server

connection.

Tap

Start > E-mail > Setup E-mail

Enter the

E-mail address

and

Password

for the email account and select the

Save password

option.

Tap

Clear the

Try to get e-mail settings automatically from the Internet

option and tap

Your e-mail provider

, select

Exchange server

and tap

Tap

again.

Select the

Attempt to detect Exchange Server Settings automatically

option and tap

Enter the

Domain

name and tap

Server address

, enter the Exchange Server address and tap

Select the items that you want to sync with the Exchange Server.

Tips

To change synchronization settings of an information item, for example, E-mail, select the item, then tap

Settings

To change the rules for resolving synchronization conflicts, tap

Menu > Advanced

Tap

Finish

Notes

If you synchronized email messages with your computer before, open ActiveSync on your phone, then tap

> Add Server Source

to set up an Exchange Server connection. When prompted to select information types for

synchronization, you must first clear the

E-mail

check box under the Windows PC item before you can select

E-mail

under Exchange Server.

To change Exchange Server settings, open ActiveSync on your phone, and then tap

Menu > Configure Server

Starting synchronization

Before you start synchronizing with the Exchange Server, make sure your phone has been set up with a Wi-Fi or

data connection to the Internet so that you can sync over the air. For more information about connections, see

Chapter 8.

After you finish setting up an Exchange Server connection, your phone automatically starts synchronization.

To manually start synchronization, tap

Start > Settings

, and then tap

Sync Data

Note

If you connect your phone to your office computer via a USB or Bluetooth connection, you can use this connection

to the computer to “pass through” to the network and download Outlook email messages and other information to

your phone.

10.