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Ricoh Aficio SP 5210DN Software Guide - Page 17

Preparing for Printing, Before Using the Printer, Drivers and Utilities, Using User Authentication

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1. Preparing for Printing This chapter explains the preparation procedure to use this printer. Before Using the Printer 1 This section explains the settings, procedures, items, and other information on which the user is recommended to check before you can use this printer. Drivers and Utilities To use this printer, you must install its driver on your computer. For details about the procedure for installing the printer driver, see Driver Installation Guide on the driver CD-ROM. This printer comes with two CD-ROMs: a driver CD-ROM and a manual CD-ROM. For details about the contents of the drivers CD-ROM, see p.17 "Software Included on the CD-ROM". Besides drivers, there are other useful utilities available for this printer. For details about these utilities, see p.19 "Downloading Utility Software". Using User Authentication Using authentication, administrators manage the printer and its users. To enable authentication, information about both administrators and users must be registered in order to authenticate users via their login user names and passwords. There are four kinds of administrator. Each administrator manages a specific area of printer usage, such as settings or user registration. Access limits for each user are specified by the administrator responsible for user access to printer functions and documents and data stored in the printer. When authentication is set on the printer, see p.21 "If User Authentication is Specified". Accessing the Extended Features Various functions besides printing can be accessed using the [Switch Functions] key on this printer. Use the following procedure to switch between applications. 15

Section	Page
Operating Instructions <Software Guide>	1
TABLE OF CONTENTS	3
How to Read This Manual	10
Symbols	10
About IP Address	10
Model-Specific Information	11
Machine Types	11
Manuals for This Printer	13
List of Options	15
1. Preparing for Printing	17
Before Using the Printer	17
Drivers and Utilities	17
Using User Authentication	17
Accessing the Extended Features	17
Software Included on the CD-ROM	19
Viewing the Contents of the CD-ROM	19
Printer Drivers for This Printer	19
Downloading Utility Software	21
SmartDeviceMonitor for Admin	21
DeskTopBinder	21
SmartDeviceMonitor for Client	22
If User Authentication is Specified	23
User Code Authentication (Using the Printer Driver)	23
Log in (Using the Control Panel)	23
Log out (Using the Control Panel)	24
Log in (Using the Printer Driver)	24
Log in (Using Web Image Monitor)	25
Log out (Using Web Image Monitor)	25
2. Printing Documents	27
Displaying the Printer Driver Settings Screen	27
Making Printer Default Settings - The Printer Properties	27
Making Printer Default Settings - Printing Preferences	27
Making Printer Settings from an Application	28
Making Printer Settings - One Click Presets	28
Frequently Used Print Methods	30
Standard Printing	30
Performing Duplex or Booklet Printing	31
Paper sizes and types supported by duplex printing function	33
Types of duplex printing	34
Types of booklet printing	34
Combining Multiple Pages into Single Page	35
Types of combine printing	37
Advanced Printing	40
Menu Names and Brief Overview of Each Function	40
Specifying Printer Driver or Print Command Priority	41
Printing on Cover Sheet	43
Inserting Slip Sheets	44
Printing with Watermarks	46
Types of watermarks	46
Collate Function	48
Spool Printing	49
Setting Spool Printing	49
Viewing or Deleting Spooled Jobs Using Web Image Monitor	50
Printing a PDF File Directly	51
Using DeskTopBinder	51
Expanding DeskTopBinder features	51
Function palette	52
PDF Direct Printing Using Function Palette	52
PDF Direct Print Properties	53
Using Commands to Print	54
Sending a PDF file	54
Entering the PDF password	54
Specifying the Classification Code for a Print Job	56
Using the Virtual Printer	58
Adding a Virtual Printer	58
Changing a Virtual Printer Configuration	59
Confirming a Virtual Printer Configuration	59
Deleting a Virtual Printer	60
Printing Using a Virtual Printer	60
If Errors Occur with the Specified Paper Size and Type	62
Changing the Paper Tray Settings	62
Printing from a Selected Tray	62
Canceling a Print Job	63
Proceeding with Printing Using the Bypass Tray	64
3. Printing Stored Documents	65
Using the Print Job Function	65
Print Job Screen	65
Printing from the Print Job Screen	68
Sample Print	68
Sending a Sample Print file	69
Printing a Sample Print file using the control panel	69
Deleting Sample Print files	70
Locked Print	71
Sending a Locked Print file	72
Printing a Locked Print file using the control panel	72
Deleting Locked Print files	73
Hold Print	74
Sending a Hold Print file	75
Printing a Hold Print file using the control panel	76
Deleting Hold Print files	77
Stored Print	77
Sending a Stored Print file	78
Printing a Stored Print file using the control panel	79
Deleting Stored Print files	80
Printing from the User ID Screen	81
Printing the Selected Print Job	81
Printing All Print Jobs	82
Canceling a Print Job	83
If Printing Has Not Yet Started	83
Windows	83
Mac OS X	83
If Printing Has Already Started	83
4. Making Printer Settings Using the Control Panel	85
Menu Chart	85
Applying the Machine Settings to Other Printers	91
About the Machine Settings Export Function	91
Exporting the Machine Settings to a SD Card	91
Importing the Machine Settings Stored on the SD Card into Other Printers	92
Memory Erase Status Menu	93
Viewing the Status of Remaining Data in Memory	93
Paper Input Menu	94
Paper Input Menu Parameters	94
Changing the Paper Input Menu	96
Automatic tray selection	96
Tray priority	96
Maintenance Menu	98
Maintenance Menu Parameters	98
Quality Maintenance	98
General Settings	99
Timer Settings	102
HDD Management	102
Machine Settings Export	103
Changing the Maintenance Menu	103
Automatic deletion of temporary jobs in the hard disk	103
List/Test Print Menu	105
List/Test Print Menu Parameters	105
Test Printing	106
Printing a Configuration Page	106
Interpreting the Configuration Page	106
System Menu	109
System Menu Parameters	109
Changing the System Menu	112
Print Settings Menu	113
Print Settings Menu Parameters	113
Changing the Print Settings Menu	123
Security Options Menu	125
Security Options Menu Parameters	125
Changing the Security Options Menu	128
Host Interface Menu	130
Host Interface Menu Parameters	130
Changing the Host Interface Menu	136
Language Menu	137
Language Menu Parameters	137
Changing the Language Menu	137
Options Menu	138
Options Menu Parameters	138
Checking the Error Log	138
5. Monitoring and Configuring the Printer	141
Using Web Image Monitor	141
Introduction to Web Image Monitor	141
Displaying Top Page	142
When User Authentication is Set	143
About Menu and Mode	144
Access in the Administrator Mode	145
Displaying Web Image Monitor Help	145
Downloading Help	146
Linking the URL of the downloaded Help	146
Registering Classification Codes	147
Configuring Classification Codes	148
Address Book Backup and Restore	149
Backing Up Address Book Data	149
Restoring Address Book Data	149
Using SmartDeviceMonitor for Admin	150
When Using IPP with SmartDeviceMonitor for Client	151
Printer Status Notification by E-Mail	152
Setting the Account for E-mail Notification	153
Mail Authentication	154
Auto E-mail Notification	155
On-demand E-mail Notification	156
Format of On-demand E-mail Messages	157
6. Using a Printer Server	159
Preparing Printer Server	159
Using NetWare	160
Setting Up as a Print Server (NetWare 3.x)	160
Setting Up as a Print Server (NetWare 4.x, 5 / 5.1, 6 / 6.5)	161
Using Pure IP in the NetWare 5 / 5.1 or 6 / 6.5 Environment	162
Setting Up as a Remote Printer (NetWare 3.x)	164
Setting Up as a Remote Printer (NetWare 4.x, 5 / 5.1, 6 / 6.5)	165
7. Mac OS X Configuration	169
Using PostScript 3	169
Job Type	169
Using Sample Print	170
Using Locked Print	172
Using Hold Print	173
Using Stored Print	174
Paper Type	175
Fit to Paper	175
Print Mode	175
Gradation	176
Image Smoothing	176
Dithering	177
Watermark	177
Watermark Text	177
Watermark Font	178
Watermark Size	178
Watermark Angle	178
Watermark Style	178
8. Appendix	179
When Using Windows Terminal Service/Citrix Presentation Server/Citrix XenApp	179
Operating Environment	179
Supported Printer Drivers	179
Limitations	179
Using DHCP	181
Using AutoNet	181
Configuring the WINS Server	182
Using Web Image Monitor	182
Using telnet	182
Using the Dynamic DNS Function	183
Updating	183
DNS Servers Targeted for Operation	184
DHCP Servers Targeted for Operation	184
Setting the Dynamic DNS Function	184
Precautions	186
Connecting a Dial-Up Router to a Network	186
When using NetWare (file server)	186
When the Wireless LAN Interface Unit is Installed	186
Copyright Information about Installed Applications	188
expat	188
NetBSD	188
FreeBSD 4.6.2/netipx	197
Sablotron(Version 0.82)	198
JPEG LIBRARY	198
SASL	198
RSA BSAFE	199
Open SSL	199
Open SSH	201
Open LDAP	205
Heimdal	206
IPS print language emulations	207
AppleTalk	207
SPX/IPX	207
WPA Supplicant	207
nana	208
ILU	208
racoon	209
TrouSerS	209
Samba	212
Trademarks	219

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1. Preparing for Printing

This chapter explains the preparation procedure to use this printer.

Before Using the Printer

This section explains the settings, procedures, items, and other information on which the user is

recommended to check before you can use this printer.

Drivers and Utilities

To use this printer, you must install its driver on your computer.

For details about the procedure for installing the printer driver, see Driver Installation Guide on the driver

CD-ROM.

This printer comes with two CD-ROMs: a driver CD-ROM and a manual CD-ROM.

For details about the contents of the drivers CD-ROM, see p.17 "Software Included on the CD-ROM".

Besides drivers, there are other useful utilities available for this printer.

For details about these utilities, see p.19 "Downloading Utility Software".

Using User Authentication

Using authentication, administrators manage the printer and its users. To enable authentication, information

about both administrators and users must be registered in order to authenticate users via their login user

names and passwords.

There are four kinds of administrator. Each administrator manages a specific area of printer usage, such

as settings or user registration.

Access limits for each user are specified by the administrator responsible for user access to printer functions

and documents and data stored in the printer.

When authentication is set on the printer, see p.21 "If User Authentication is Specified".

Accessing the Extended Features

Various functions besides printing can be accessed using the [Switch Functions] key on this printer.

Use the following procedure to switch between applications.