Adobe 22001438 Using Help - Page 222

Adobe Acrobat Help Using Help | Contents | Index Searching and Indexing Document Collections Back 222 Creating the file structure Begin the indexing process by creating a folder to contain the documents you want to index, the index definition file (PDX) and its support folder. Adobe Acrobat Catalog generates the PDX file and its support folder in the same folder with the document collection.The index definition file will have the same name as the index folder and a .pdx extension.The support folder has the same name as the PDX file, and contains related folders that are generated automatically by Adobe Acrobat Catalog.The following guidelines apply: • Your documents should be complete in content and electronic features, such as links, bookmarks, and form fields, before you use Acrobat Catalog to index them. • Consider creating a separate PDF file for each chapter or section of a document. When you separate a document into parts and then search it, search performance is optimized. • The entire index-both the PDX file and the support folder-must be located inside a single folder. See "Moving document collections and their indexes" on page 229 for more information. • The indexed documents must reside on a single disk drive or network server volume, and the index must be on the same drive or volume as the indexed documents (Windows). To prepare and structure documents for indexing: 1 Create and name a new folder to contain the document collection and the index files. 2 Move or copy all the PDF documents you want to index into the new folder. 3 Name the PDF documents, considering the following: • When you name PDF documents and build indexes for cross-platform document collections, the safest approach is to observe MS-DOS filenaming conventions.Though Adobe Acrobat has a sophisticated mapping filter for identifying formats of indexed documents, ambiguities caused when names created for one platform are mapped to usable names on another platform can slow down the searches.There may even be cases where this prevents documents from being located. • If you are using the Mac OS version of Adobe Acrobat Catalog to build a cross-platform indexed document collection, and if you don't want to change long PDF filenames to MS-DOS filenames, select Make Include/Exclude Folders DOS Compatible in the Index group of preferences before you build your index. If you check this preference, you must use MS-DOS filenaming conventions for the folder names (8 digits with 3-digit extension); however, you do not have to use these conventions for the names of the files inside the folders. • If you are using Mac OS with an OS/2 LAN Server and if you want to be sure that the indexed files are searchable on all PC platforms, either configure LAN Server Macintosh (LSM) to enforce MS-DOS filenaming conventions, or index only FAT volumes. (HPFS volumes may contain unretrievable long filenames.) • If you are indexing PDF documents with long filenames that will be truncated for Windows use, be consistent in your use of either the Windows or Mac OS version of Adobe Acrobat Catalog to build or update the index. Using Help | Contents | Index Back 222