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Brother International MFC-J6710DW Software Users Manual - English - Page 57

Using ScanSoft™ PaperPort™12SE with OCR by NUANCE™, Viewing items - download for windows 8

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Scanning Using ScanSoft™ PaperPort™12SE with OCR by NUANCE™ 2 Note • ScanSoft™ PaperPort™12SE supports Windows® XP (SP3 or higher), XP Professional x64 Edition (SP3 2 or greater), Windows Vista® (SP2 or higher) and Windows® 7 only. • For Windows® 2000 (SP4 or higher) users, you can download ScanSoft™ PaperPort™11SE by Nuance™ during the installation of MFL-Pro Suite. See the Quick Setup Guide. ScanSoft™ PaperPort™12SE for Brother is a document management application. You can use PaperPort™12SE to view scanned documents. PaperPort™12SE has a sophisticated, yet easy-to-use filing system that will help you organize your graphics and text documents. It allows you to mix or 'stack' documents of different formats for printing, faxing or filing. This section only introduces the basic functions of the software. For more details, see the ScanSoft™ Getting Started Guide. To view the complete ScanSoft™ PaperPort™12SE Getting Started Guide, choose the Help ribbon and click Getting Started Guide. When you install MFL-Pro Suite, ScanSoft™ PaperPort™12SE for Brother is installed automatically. You can access ScanSoft™ PaperPort™12SE through the ScanSoft™ PaperPort™12SE program group located in Start/All Programs/Nuance PaperPort 12 on your PC. Viewing items 2 ScanSoft™ PaperPort™12SE gives several ways to view items: Desktop displays the item in the chosen folder with a thumbnail (a small graphic that shows each item in a desktop or folder) or an icon. You can see both PaperPort™12SE items (MAX files) and non-PaperPort™12SE items (files created using other applications). All graphical files (PaperPort™12SE's *.max and other files) will be displayed and include an icon that indicates the application that the specific file type is associated or created with. Non-graphical files are indicated by a small rectangular thumbnail and are not displayed as actual images. 50

Section	Page
SOFTWARE USER’S GUIDE	1
Table of Contents	2
Windows®	8
1 Printing	9
Using the Brother printer driver	9
Features	9
Choosing the right type of paper	10
Simultaneous printing, scanning and faxing	10
Clearing data from the memory	10
Status Monitor	11
Monitoring the machine’s status	11
Turning off the Status Monitor	12
Printer driver settings	13
Accessing the printer driver settings	13
Basic tab	14
Media Type	15
Print Quality	15
Paper Size	16
To do borderless printing	16
Color Mode	17
Orientation	17
Copies	17
Collate	17
Reverse Order	18
Multiple Page	18
Page Order	18
Border Line	18
Duplex / Booklet	18
Paper Source (Not available for MFC-J6510DW)	19
Advanced tab	20
Color/Grayscale	21
Color Settings	22
Color Enhancement (True2Life)	22
Ink Save Mode	23
Use Watermark	23
Watermark Settings	24
Header-Footer Print	26
Other Print Options	27
Print Profiles tab	31
Edit a profile	32
Support	33
Using FaceFilter Studio for photo printing by REALLUSION	34
Starting FaceFilter Studio with your Brother machine turned On	35
Starting FaceFilter Studio when your Brother machine is turned Off	36
Printing an image	37
Smart Portrait	39
Red-eye Reduction	39
Print Expression List	40
Uninstalling FaceFilter Studio	40
2 Scanning	41
Scanning a document using the TWAIN driver	41
Scanning a document into the PC	41
Pre-Scanning to crop a portion you want to scan	43
Auto Crop	44
Guidelines for Auto Crop	44
Settings in the Scanner Setup dialog box	45
Scan (Image Type)	45
Resolution	45
Scan Type	45
Reduce Noise	46
Auto Crop	46
Brightness	46
Contrast	46
Document Size	47
Scanning a document using the WIA driver (Windows® XP/Windows Vista®/Windows® 7)	49
WIA compliant	49
Scanning a document into the PC	49
Pre-Scanning and cropping a portion using the scanner glass	51
Scanner Utility	52
Scanning a document using the WIA driver (Windows® Photo Gallery and Windows® Fax and Scan users)	54
Scanning a document into the PC	54
Pre-Scanning and cropping a portion using the scanner glass	56
Using ScanSoft™ PaperPort™12SE with OCR by NUANCE™	57
Viewing items	57
Organizing your items in folders	58
Quick links to other applications	58
ScanSoft™ PaperPort™12SE with OCR lets you convert image text into text you can edit	59
Importing items from other applications	59
Exporting items into other formats	59
Exporting an image file	59
Uninstalling ScanSoft™ PaperPort™12SE with OCR	60
(Windows® XP)	60
(Windows Vista® and Windows® 7)	60
3 ControlCenter4	61
Overview	61
Changing the user interface	61
Using ControlCenter4 in Home Mode	62
ControlCenter4 Features for Home Mode users	63
Photo tab	64
Copying images from a memory card or USB Flash memory drive	64
Opening the ControlCenter4 folder tree	64
Opening the folder tree	65
Printing images	65
Editing images	65
Attaching images to E-mail	65
Opening images with an application	65
Scan tab	66
File types	67
Document Size	67
Saving the scanned image	67
Printing the scanned image	68
Opening the scanned image with an application	68
Attaching the scanned data to E-mail	68
Using the OCR feature	69
PC-FAX tab	70
Sending an image file from your computer	71
Sending a scanned image	71
Viewing and printing received PC-FAX data	71
Device Settings tab	72
Configuring Remote Setup	72
Accessing Quick Dial	72
Configuring Scan button settings	73
Launching the BRAdmin utility	73
Support tab	74
Opening ControlCenter Help	74
Using Brother Solutions Center	74
Accessing the Brother CreativeCenter	74
Using ControlCenter4 in Advanced Mode	75
ControlCenter4 Features for Advanced Mode users	76
Scan tab	77
File types	78
Document Size	78
Opening the scanned image with application	78
Using the OCR feature	79
Attaching the scanned data to E-mail	79
Saving the scanned image	79
PC-Copy tab	80
Printing the scanned image	80
Photo tab	81
Printing/Editing images	81
Printing images	81
Editing images	82
Opening PCC folder (PCC: PhotoCapture Center™)	82
Copying files from PCC folder	82
Copying files to an application	82
PC-FAX tab	83
Sending an image file from your computer	83
Sending a scanned image	83
Viewing and printing received PC-FAX data	83
Device Settings tab	84
Configuring Remote Setup	84
Accessing Quick Dial	84
Configuring Scan button settings	85
Launching the BRAdmin utility	85
Support tab	86
Opening ControlCenter Help	86
Using Brother Solutions Center	86
Accessing the Brother CreativeCenter	86
Custom tab	87
Creating a Custom tab	87
Creating a Custom button	87
4 Remote Setup	89
Remote Setup	89
5 Brother PC-FAX Software	91
PC-FAX sending	91
Setting up user information	91
Sending setup	92
Setting up a cover page	93
Entering cover page information	93
Sending a file as a PC-FAX using the Facsimile style user interface	94
Sending a file as a PC-FAX using the Simple style user interface	95
Address Book	97
Brother Address Book	98
Setting up a member in the Address Book	98
Speed Dial setup	99
Setting up a group for broadcasting	100
Editing member information	100
Deleting a member or group	101
Exporting the Address Book	101
Exporting the current Address Book	101
Importing to the Address Book	102
PC-FAX receiving	104
Enabling the PC-FAX Receiving software on your machine	105
Running the PC-FAX Receiving software on your PC	105
Setting up your PC	106
Configuring the Network PC-FAX Receiving Settings	107
Viewing new PC-FAX messages	108
6 PhotoCapture Center™	109
Using PhotoCapture Center™	109
For Network Users	111
7 Firewall settings (For Network users)	112
Before using the Brother software	112
Windows® XP SP2 or higher users	112
Windows Vista® users	114
Windows® 7 users	116
Apple Macintosh	121
8 Printing and Faxing	122
Setting up your Macintosh	122
Choosing the right type of paper	122
Simultaneous printing, scanning and faxing	122
Clearing data from the memory	122
Status Monitor	123
Using the Brother printer driver	125
Choosing page setup options	125
To do borderless printing	126
Duplex Printing	127
Choosing printing options	128
Print Settings	129
Media Type	129
Print Quality	130
Color/Grayscale	130
Paper Source (Not available for MFC-J6510DW)	130
Advanced settings	131
Color Settings	134
Advanced Color Settings	134
Sending a fax	136
Drag a vCard from the Mac OS X Address Book application (Mac OS X 10.4.11)	139
Using Mac OS X 10.5.x to 10.6.x Addresses panel	141
9 Scanning	143
Scanning a document using the TWAIN driver	143
Accessing the TWAIN driver	143
Scanning an image into your Macintosh	144
Scanning a whole page	144
Pre-Scanning an image	144
Settings in the Scanner window	146
Resolution	146
Scan Type	147
Document Size	148
Adjusting the Image	149
Scanning a document using the ICA driver (Mac OS X 10.6.x)	150
Using Image Capture	150
Scanning directly from the “Print & Fax” section	153
Using Presto! PageManager	156
Features	156
System requirements for Presto! PageManager	156
Technical support	157
10 ControlCenter2	159
Using ControlCenter2	159
Turning the AutoLoad feature off	160
SCAN	161
File types	162
Document Size	162
Image (example: Apple Preview)	162
OCR (word processing application)	164
E-mail	165
File	166
CUSTOM SCAN	167
File types	168
Document Size	168
User-defined button	168
Scan to Image	169
Scan to OCR	170
Scan to E-mail	171
Scan to File	172
COPY / PC-FAX	173
DEVICE SETTINGS	175
Remote Setup	176
Quick-Dial	176
Ink Level	177
11 Remote Setup & PhotoCapture Center™	178
Remote Setup	178
PhotoCapture Center™	180
For USB cable users	180
For network users	181
Using the Scan key	183
12 USB cable scanning	184
Using the Scan key over a USB cable connection	184
Scan to E-mail	184
Scan to Image	185
Scan to OCR	185
Scan to File	185
Scan to Media	186
How to set a new default for Scan to Media	189
13 Network Scanning	190
Before using Network Scanning	190
Network license (Windows®)	190
Configuring Network Scanning for Windows®	191
Configuring network scanning for Macintosh	194
Using the Scan key on your network	196
Scan to E-mail (PC)	196
Scan to E-mail (E-mail Server)	196
Scan to Image	197
Scan to OCR	197
Scan to File	198
Scan to FTP	198
Configuring the FTP Default Settings	199
Scan to FTP using FTP Server Profiles	200
Scan to Network	202
Configuring the Scan to Network Default Settings	203
Scan to Network using Scan to Network Profiles	204
Index	206

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Scanning

Using ScanSoft™ PaperPort™12SE with OCR by NUANCE™

Note

•

ScanSoft™ PaperPort™12SE supports Windows

XP (SP3 or higher), XP Professional x64 Edition (SP3

or greater), Windows Vista

(SP2 or higher) and Windows

7 only.

•

For Windows

2000 (SP4 or higher) users, you can download ScanSoft™ PaperPort™11SE by Nuance™

during the installation of MFL-Pro Suite. See the

Quick Setup Guide

ScanSoft™ PaperPort™12SE for Brother is a document management application. You can use

PaperPort™12SE to view scanned documents.

PaperPort™12SE has a sophisticated, yet easy-to-use filing system that will help you organize your graphics

and text documents. It allows you to mix or ‘stack’ documents of different formats for printing, faxing or filing.

This section only introduces the basic functions of the software. For more details, see the ScanSoft™

Getting Started Guide

. To view the complete ScanSoft™ PaperPort™12SE

Getting Started Guide

choose the

Help

ribbon and click

Getting Started Guide

. When you install MFL-Pro Suite, ScanSoft™

PaperPort™12SE for Brother is installed automatically. You can access ScanSoft™ PaperPort™12SE

through the ScanSoft™ PaperPort™12SE program group located in

Start

All Programs

Nuance PaperPort 12

on your PC.

Viewing items

ScanSoft™ PaperPort™12SE gives several ways to view items:

Desktop

displays the item in the chosen folder with a thumbnail (a small graphic that shows each item in a

desktop or folder) or an icon.

You can see both PaperPort™12SE items (MAX files) and non-PaperPort™12SE items (files created using

other applications).

All graphical files (PaperPort™12SE's *.max and other files) will be displayed and include an icon that

indicates the application that the specific file type is associated or created with. Non-graphical files are

indicated by a small rectangular thumbnail and are not displayed as actual images.