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Dell 1235cn User's Guide - Page 29

Printing on special print materials, Feeding the print material manually - software

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PRINTING ON SPECIAL PRINT MATERIALS The printer can hold special sizes and types of print material, such as postcards, note cards, and envelopes. Especially, it is useful for single page printing on letterhead or colored paper. Feeding the print material manually • Load only one size of print media at a time in the tray. • To prevent paper jams, do not add paper when there is still paper in the tray. This also applies to other types of print media. • Print media should be loaded face up with the side you want to print, and the top edge going into the tray first. Place print materials in the center of the tray. • Always load only the specified print media to avoid paper jams and print quality problems. See "Selecting print media" on page 24. • Flatten any curl on postcards, envelopes, and labels before loading them into the tray. 1. Load the paper. See "Changing the size of the paper in the paper tray" on page 27. Depending on the media type you are using, keep the following loading guidelines: • Envelopes: Flap side down and with the stamp area on the top left side. • Labels: Print side up and top short edge entering the printer first. • Preprinted paper: Design side up with the top edge toward the printer. • Card stock: Print side up and the short edge entering the printer first. • Previously printed paper: Previously printed side down with an uncurled edge toward the printer. 2. When you print in an application, start the print menu. 3. Before you print, open printer properties. 4. Press the Paper tab in printer properties, and select an appropriate paper type. If you want to use a label, set the paper type to Label. 5. Select Manual Feeder in paper source, then press OK. 6. Start printing in the application. 7. Press the Color Start or Black Start button on the printer to start feeding, then the printer starts printing. • If you are printing multiple pages, load the next sheet after first page prints out, and press the Color Start or Black Start button. Repeat this step for every page to be printed. • The settings you change remain in effect only while you are using the current application. SETTING THE PAPER SIZE AND TYPE After loading paper in the paper tray, you need to set the paper size and type using the control panel buttons. These settings will apply to Copy and Fax modes. For computer-printing, you need to select the paper size and type in the application you use on your computer. 1. Press Menu until System Setup appears on the bottom line of the display and press OK. 2. Press the left/right arrow until Paper Setup appears and press OK. 3. Press OK when Paper Size appears. 4. Press the left/right arrow until the paper size you are using appears and press OK. 5. Press the left/right arrow until Paper Type appears and press OK. 6. Press the left/right arrow until the paper type you are using appears and press OK. 7. Press Stop/Clear to return to ready mode. If you want to use special sized paper such as billing paper, select Custom in the Paper tab in the printer properties. See Software section. Loading originals and print media | 29

Section	Page
Features of your new laser printer	2
Safety information	5
Contents	7
Introduction	11
Printer overview	11
Front view	11
Rear view	11
Control panel overview	12
Understanding the Status LED	13
Acknowledging the status of the toner cartridge	13
Menu overview	14
Supplied software	15
Printer driver features	15
Printer driver	15
Getting started	16
Setting up the hardware	16
System requirements	17
Microsoft® Windows®	17
Macintosh	17
Setting up the network	18
Supported operation environments	18
Configuring network protocol via the printer	18
Using the SetIP program	18
Installing the driver software	18
Printer's basic settings	20
Altitude adjustment	20
Changing the display language	20
Setting the date and time	20
Changing the clock mode	20
Changing the default mode	20
Setting sounds	20
Entering characters using the number keypad	21
Using the save modes	21
Auto continue	21
Loading originals and print media	23
Loading originals	23
On the scanner glass	23
In the ADF	23
Selecting print media	24
Specifications on print media	25
Media sizes supported in each mode	26
Guidelines for special print media	26
Changing the size of the paper in the paper tray	27
Printing on special print materials	29
Feeding the print material manually	29
Setting the paper size and type	29
Copying	30
Copying	30
Changing the settings for each copy	30
Darkness	30
Original Type	30
Reduced or enlarged copy	30
Changing the default copy settings	31
ID card copying	31
Using special copy features	31
2-up or 4-up copying	31
Poster copying	31
Clone copying	32
Erasing background images	32
Gray enhance copying	32
Setting copy timeout	32
Scanning	33
Scanning basics	33
Scanning from the control panel	33
Setting scan information in Dell Scan Manager.	33
Scanning to application programs	33
Scanning by a network connection	34
Scanning to Email	34
Changing the settings for each scan job	35
Changing the default scan settings	35
Setting up Address Book	35
Registering speed email numbers	35
Configuring group email numbers	35
Using Address Book entries	35
Searching Address Book for an entry	35
Printing Address Book	36
Basic printing	37
Printing a document	37
Canceling a print job	37
Faxing	38
Sending a fax	38
Setting the fax header	38
Adjusting the document settings	38
Sending a fax automatically	39
Sending a fax manually	39
Confirming a transmission	39
Automatic redialing	39
Redialing the last number	39
Sending a fax to multiple destinations	39
Sending a delayed fax	40
Sending a priority fax	40
Receiving a fax	41
Changing receiving modes	41
Receiving automatically in Fax mode	41
Receiving manually in Tel mode	41
Receiving manually using an extension telephone	41
Receiving automatically in Ans/Fax mode	41
Receiving faxes using DRPD mode	41
Receiving in secure receiving mode	42
Activating secure receiving mode	42
Receiving faxes in memory	42
Forwarding faxes	42
Fax setup	43
Changing the fax setup options	43
Changing the default document settings	44
Printing sent fax report automatically	44
Setting up Address Book	44
Using USB memory device	46
About USB memory	46
Plugging in a USB memory device	46
Scanning to a USB memory device	46
Scanning	46
Customizing Scan to USB	47
Printing from a USB memory device	47
To print a document from a USB memory device:	47
Backing up data	47
Backing up data	47
Restoring data	47
Managing USB memory	48
Deleting an image file	48
Formatting a USB memory device	48
Viewing the USB memory status	48
Printing directly from a digital camera	48
Maintenance	49
Printing reports	49
Printing a report	49
Adjusting the color contrast	49
Clearing memory	50
Cleaning your printer	50
Cleaning the outside	50
Cleaning the inside	50
Cleaning the scan unit	52
Maintaining the cartridge	53
Toner cartridge storage	53
Expected cartridge life	53
Redistributing toner	53
Replacing the toner cartridge	53
Replacing the imaging unit	55
Replacing the waste toner container	56
Maintenance parts	57
Checking replaceables	57
Managing your printer from the website	57
To access Embedded Web Service:	57
Checking the printer’s serial number	57
Troubleshooting	58
Tips for avoiding paper jams	58
Clearing document jams	58
Exit misfeed	58
Roller misfeed	59
Clearing paper jams	59
In the tray 1	59
In the fuser unit area	59
In the paper exit area	60
Understanding display messages	62
Solving other problems	65
Paper feeding	65
Printing problems	65
Printing quality problems	66
Copying problems	68
Scanning problems	69
Dell Scan Manager problems	69
Fax problems	70
Common Windows problems	70
Common Macintosh problems	70
Ordering supplies	71
Supplies	71
How to purchase	71
Specifications	72
General specifications	72
Printer specifications	73
Scanner specifications	73
Copier specifications	73
Facsimile specifications	74
Glossary	75
Index	79
Software section	82
Software section Contents	83
Installing Printer Software in Windows	86
Installing Printer Software	86
Installing Software for Local Printing	86
Installing Software for Network Printing	89
Reinstalling Printer Software	91
Removing Printer Software	92
Basic Printing	93
Printing a Document	93
Printing to a file (PRN)	94
Printer Settings	94
Layout Tab	95
Paper Tab	95
Graphic Tab	96
Other Options Tab	97
About Tab	97
Using a Favorite Setting	97
Using Help	97
Advanced Printing	98
Printing Multiple Pages on One Sheet of Paper (N-Up Printing)	98
Printing Posters	99
Printing Booklets	99
Printing on Both Sides of Paper	100
Printing a Reduced or Enlarged Document	100
Fitting Your Document to a Selected Paper Size	100
Using Watermarks	101
Using an Existing Watermark	101
Creating a Watermark	101
Editing a Watermark	101
Deleting a Watermark	101
Using Overlays	102
What is an Overlay?	102
Creating a New Page Overlay	102
Using a Page Overlay	102
Deleting a Page Overlay	102
Sharing the Printer Locally	103
Setting Up a Host Computer	103
Setting Up a Client Computer	103
Scanning	104
Smarthru Office	104
Starting SmarThru Office	104
Quick Start Guide	104
Using SmarThru Office	104
Scanning Process with TWAIN- enabled Software	106
Scanning Using the WIA Driver	106
Windows XP	106
Windows Vista	106
Using other software	107
Printer Status Monitor	107
Printer Settings Utility	107
Dell Toner Re-order application	108
Firmware Update Utility	108
Using Your Printer with a Macintosh	109
Installing Software	109
Uninstalling software	109
Setting Up the Printer	110
For a Network-connected	110
For a USB-connected	110
Printing	111
Printing a Document	111
Changing Printer Settings	111
Printing Multiple Pages on One Sheet of Paper	112
Scanning	113
Scanning with USB	113
Software section Index	114
A	114
B	114
C	114
D	114
F	114
G	114
H	114
I	114
L	114
M	114
N	114
O	114
P	114
S	114
T	114
U	115

Match case Limit results 1 per page

Loading originals and print media

| 29

PRINTING ON SPECIAL PRINT MATERIALS

The printer can hold special sizes and types of print material, such as

postcards, note cards, and envelopes. Especially, it is useful for single page

printing on letterhead or colored paper.

Feeding the print material manually

•

Load only one size of print media at a time in the tray.

•

To prevent paper jams, do not add paper when there is still paper in the

tray. This also applies to other types of print media.

•

Print media should be loaded face up with the side you want to print, and

the top edge going into the tray first. Place print materials in the center of

the tray.

•

Always load only the specified print media to avoid paper jams and print

quality problems. See "Selecting print media" on page 24.

•

Flatten any curl on postcards, envelopes, and labels before loading

them into the tray.

Load the paper. See "Changing the size of the paper in the paper

tray" on page 27.

When you print in an application, start the print menu.

Before you print, open printer properties.

Press the

Paper

tab in printer properties, and select an appropriate

paper type.

Select

Manual Feeder

in paper source, then press

Start printing in the application.

Press the

Color Start

Black Start

button on the printer to start feeding,

then the printer starts printing.

SETTING THE PAPER SIZE AND TYPE

After loading paper in the paper tray, you need to set the paper size and

type using the control panel buttons. These settings will apply to Copy and

Fax modes. For computer-printing, you need to select the paper size and

type in the application you use on your computer.

Press

until

System Setup

appears on the bottom line of the

display and press

Press the left/right arrow until

Paper Setup

appears and press

Press

when

Paper Size

appears.

Press the left/right arrow until the paper size you are using appears and

press

Press the left/right arrow until

Paper Type

appears and press

Press the left/right arrow until the paper type you are using appears and

press

Press

Stop/Clear

to return to ready mode.

Depending on the media type you are using, keep the following

loading guidelines:

•

Envelopes: Flap side down and with the stamp area on the top left

side.

•

Labels: Print side up and top short edge entering the printer first.

•

Preprinted paper: Design side up with the top edge toward the

printer.

•

Card stock: Print side up and the short edge entering the printer

first.

•

Previously printed paper: Previously printed side down with an

uncurled edge toward the printer.

If you want to use a label, set the paper type to

Label

•

If you are printing multiple pages, load the next sheet after first

page prints out, and press the

Color Start

Black Start

button.

Repeat this step for every page to be printed.

•

The settings you change remain in effect only while you are using

the current application.

If you want to use special sized paper such as billing paper, select

Custom

in the

Paper

tab in the printer properties. See Software

section.