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Dell 1235cn User's Guide - Page 49

Maintenance, Printing reports, Printing a report, Adjusting the color contrast - imaging unit replacement

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maintenance This chapter provides information for maintaining your printer and the toner cartridge. This chapter includes: • Printing reports • Clearing memory • Cleaning your printer • Maintaining the cartridge • Replacing the toner cartridge • Replacing the imaging unit • Replacing the waste toner container • Maintenance parts • Managing your printer from the website • Checking the printer's serial number PRINTING REPORTS Your printer can provide various reports with useful information you will need. The following reports are available: Some reports may not appear in the display depending on options or models. If so, it is not applicable to your printer. REPORT/LIST Configuration Supplies Info Address Book Send Report Sent Report Fax RCV Report Schedule Jobs Junk Fax Report Network Info. User Auth List DESCRIPTION This list shows the status of the user-selectable options. You may print this list to confirm your changes after changing settings. This list shows the current status of consumables in your printer. This list shows all of the fax numbers and email addresses currently stored in the printer's memory. This report shows the fax number, the number of pages, the elapsed time of the job, the communication mode, and the communication results for a particular fax job. You can set up your printer to automatically print a transmission confirmation report after each fax job. See "Sending options" on page 43. This report shows information on the faxes and emails you have recently sent. You can set the printer to automatically print this report for every 50 communications. See "Sending options" on page 43. This report shows information on the faxes you have recently received. This list shows the documents currently stored for delayed faxes along with the starting time and type of each operation. This list shows the fax numbers specified as junk fax numbers. To add or delete numbers to or from this list, access the Junk Fax Setup menu. See "Receiving options" on page 43. This list shows information on your printer's network connection and configuration. This list shows authorized users who are allowed to use the email function. Printing a report 1. Press Menu until System Setup appears on the bottom line of the display and press OK. 2. Press the left/right arrow until Report appears and press OK. 3. Press the left/right arrow until the report or list you want to print appears and press OK. To print all reports and lists, select All Report. 4. Press OK when Yes appears to confirm printing. The selected information prints out. ADJUSTING THE COLOR CONTRAST Color menu allows you to adjust the color setting. 1. Press Menu until System Setup appears on the bottom line of the display and press OK. 2. Press OK when Maintenance appears. 3. Press the left/right arrow until Color appears and press OK. 4. Press OK when Custom Color appears. 5. Press the left/right arrow until the color menu you want appears on display and press OK. Default optimizes color automatically. Manual Adjust allows you to manually adjust the color contrast for each cartridge. Default setting is recommended for getting best color quality. If you have moved the printer, it is strongly recommended to operate this menu manually. 6. Press Stop/Clear to return to ready mode. Maintenance | 49

Section	Page
Features of your new laser printer	2
Safety information	5
Contents	7
Introduction	11
Printer overview	11
Front view	11
Rear view	11
Control panel overview	12
Understanding the Status LED	13
Acknowledging the status of the toner cartridge	13
Menu overview	14
Supplied software	15
Printer driver features	15
Printer driver	15
Getting started	16
Setting up the hardware	16
System requirements	17
Microsoft® Windows®	17
Macintosh	17
Setting up the network	18
Supported operation environments	18
Configuring network protocol via the printer	18
Using the SetIP program	18
Installing the driver software	18
Printer's basic settings	20
Altitude adjustment	20
Changing the display language	20
Setting the date and time	20
Changing the clock mode	20
Changing the default mode	20
Setting sounds	20
Entering characters using the number keypad	21
Using the save modes	21
Auto continue	21
Loading originals and print media	23
Loading originals	23
On the scanner glass	23
In the ADF	23
Selecting print media	24
Specifications on print media	25
Media sizes supported in each mode	26
Guidelines for special print media	26
Changing the size of the paper in the paper tray	27
Printing on special print materials	29
Feeding the print material manually	29
Setting the paper size and type	29
Copying	30
Copying	30
Changing the settings for each copy	30
Darkness	30
Original Type	30
Reduced or enlarged copy	30
Changing the default copy settings	31
ID card copying	31
Using special copy features	31
2-up or 4-up copying	31
Poster copying	31
Clone copying	32
Erasing background images	32
Gray enhance copying	32
Setting copy timeout	32
Scanning	33
Scanning basics	33
Scanning from the control panel	33
Setting scan information in Dell Scan Manager.	33
Scanning to application programs	33
Scanning by a network connection	34
Scanning to Email	34
Changing the settings for each scan job	35
Changing the default scan settings	35
Setting up Address Book	35
Registering speed email numbers	35
Configuring group email numbers	35
Using Address Book entries	35
Searching Address Book for an entry	35
Printing Address Book	36
Basic printing	37
Printing a document	37
Canceling a print job	37
Faxing	38
Sending a fax	38
Setting the fax header	38
Adjusting the document settings	38
Sending a fax automatically	39
Sending a fax manually	39
Confirming a transmission	39
Automatic redialing	39
Redialing the last number	39
Sending a fax to multiple destinations	39
Sending a delayed fax	40
Sending a priority fax	40
Receiving a fax	41
Changing receiving modes	41
Receiving automatically in Fax mode	41
Receiving manually in Tel mode	41
Receiving manually using an extension telephone	41
Receiving automatically in Ans/Fax mode	41
Receiving faxes using DRPD mode	41
Receiving in secure receiving mode	42
Activating secure receiving mode	42
Receiving faxes in memory	42
Forwarding faxes	42
Fax setup	43
Changing the fax setup options	43
Changing the default document settings	44
Printing sent fax report automatically	44
Setting up Address Book	44
Using USB memory device	46
About USB memory	46
Plugging in a USB memory device	46
Scanning to a USB memory device	46
Scanning	46
Customizing Scan to USB	47
Printing from a USB memory device	47
To print a document from a USB memory device:	47
Backing up data	47
Backing up data	47
Restoring data	47
Managing USB memory	48
Deleting an image file	48
Formatting a USB memory device	48
Viewing the USB memory status	48
Printing directly from a digital camera	48
Maintenance	49
Printing reports	49
Printing a report	49
Adjusting the color contrast	49
Clearing memory	50
Cleaning your printer	50
Cleaning the outside	50
Cleaning the inside	50
Cleaning the scan unit	52
Maintaining the cartridge	53
Toner cartridge storage	53
Expected cartridge life	53
Redistributing toner	53
Replacing the toner cartridge	53
Replacing the imaging unit	55
Replacing the waste toner container	56
Maintenance parts	57
Checking replaceables	57
Managing your printer from the website	57
To access Embedded Web Service:	57
Checking the printer’s serial number	57
Troubleshooting	58
Tips for avoiding paper jams	58
Clearing document jams	58
Exit misfeed	58
Roller misfeed	59
Clearing paper jams	59
In the tray 1	59
In the fuser unit area	59
In the paper exit area	60
Understanding display messages	62
Solving other problems	65
Paper feeding	65
Printing problems	65
Printing quality problems	66
Copying problems	68
Scanning problems	69
Dell Scan Manager problems	69
Fax problems	70
Common Windows problems	70
Common Macintosh problems	70
Ordering supplies	71
Supplies	71
How to purchase	71
Specifications	72
General specifications	72
Printer specifications	73
Scanner specifications	73
Copier specifications	73
Facsimile specifications	74
Glossary	75
Index	79
Software section	82
Software section Contents	83
Installing Printer Software in Windows	86
Installing Printer Software	86
Installing Software for Local Printing	86
Installing Software for Network Printing	89
Reinstalling Printer Software	91
Removing Printer Software	92
Basic Printing	93
Printing a Document	93
Printing to a file (PRN)	94
Printer Settings	94
Layout Tab	95
Paper Tab	95
Graphic Tab	96
Other Options Tab	97
About Tab	97
Using a Favorite Setting	97
Using Help	97
Advanced Printing	98
Printing Multiple Pages on One Sheet of Paper (N-Up Printing)	98
Printing Posters	99
Printing Booklets	99
Printing on Both Sides of Paper	100
Printing a Reduced or Enlarged Document	100
Fitting Your Document to a Selected Paper Size	100
Using Watermarks	101
Using an Existing Watermark	101
Creating a Watermark	101
Editing a Watermark	101
Deleting a Watermark	101
Using Overlays	102
What is an Overlay?	102
Creating a New Page Overlay	102
Using a Page Overlay	102
Deleting a Page Overlay	102
Sharing the Printer Locally	103
Setting Up a Host Computer	103
Setting Up a Client Computer	103
Scanning	104
Smarthru Office	104
Starting SmarThru Office	104
Quick Start Guide	104
Using SmarThru Office	104
Scanning Process with TWAIN- enabled Software	106
Scanning Using the WIA Driver	106
Windows XP	106
Windows Vista	106
Using other software	107
Printer Status Monitor	107
Printer Settings Utility	107
Dell Toner Re-order application	108
Firmware Update Utility	108
Using Your Printer with a Macintosh	109
Installing Software	109
Uninstalling software	109
Setting Up the Printer	110
For a Network-connected	110
For a USB-connected	110
Printing	111
Printing a Document	111
Changing Printer Settings	111
Printing Multiple Pages on One Sheet of Paper	112
Scanning	113
Scanning with USB	113
Software section Index	114
A	114
B	114
C	114
D	114
F	114
G	114
H	114
I	114
L	114
M	114
N	114
O	114
P	114
S	114
T	114
U	115

Match case Limit results 1 per page

Maintenance

| 49

maintenance

This chapter provides information for maintaining your printer and the toner cartridge.

This chapter includes:

•

Printing reports

•

Clearing memory

•

Cleaning your printer

•

Maintaining the cartridge

•

Replacing the toner cartridge

•

Replacing the imaging unit

•

Replacing the waste toner container

•

Maintenance parts

•

Managing your printer from the website

•

Checking the printer’s serial number

PRINTING REPORTS

Your printer can provide various reports with useful information you will

need. The following reports are available:

Printing a report

Press

until

System Setup

appears on the bottom line of the

display and press

Press the left/right arrow until

Report

appears and press

Press the left/right arrow until the report or list you want to print appears

and press

To print all reports and lists, select

All Report

Press

when

Yes

appears to confirm printing.

The selected information prints out.

ADJUSTING THE COLOR CONTRAST

Color menu allows you to adjust the color setting.

Press

until

System Setup

appears on the bottom line of the

display and press

Press

when

Maintenance

appears.

Press the left/right arrow until

Color

appears and press

Press

when

Custom Color

appears.

Press the left/right arrow until the color menu you want appears on

display and press

Default

optimizes color automatically.

Manual Adjust

allows you to

manually adjust the color contrast for each cartridge.

Default

setting is

recommended for getting best color quality.

Press

Stop/Clear

to return to ready mode.

Some reports may not appear in the display depending on options or

models. If so, it is not applicable to your printer.

REPORT/LIST

DESCRIPTION

Configuration

This list shows the status of the user-selectable

options. You may print this list to confirm your

changes after changing settings.

Supplies Info

This list shows the current status of consumables

in your printer.

Address Book

This list shows all of the fax numbers and email

addresses currently stored in the printer’s memory.

Send Report

This report shows the fax number, the number of

pages, the elapsed time of the job, the

communication mode, and the communication

results for a particular fax job.

You can set up your printer to automatically print a

transmission confirmation report after each fax job.

See "Sending options" on page 43.

Sent Report

This report shows information on the faxes and

emails you have recently sent.

You can set the printer to automatically print this

report for every 50 communications. See "Sending

options" on page 43.

Fax RCV Report

This report shows information on the faxes you

have recently received.

Schedule Jobs

This list shows the documents currently stored for

delayed faxes along with the starting time and type

of each operation.

Junk Fax Report

This list shows the fax numbers specified as junk

fax numbers. To add or delete numbers to or from

this list, access the

Junk Fax Setup

menu.

See "Receiving options" on page 43.

Network Info.

This list shows information on your printer’s

network connection and configuration.

User Auth List

This list shows authorized users who are allowed to

use the email function.

If you have moved the printer, it is strongly recommended to operate

this menu manually.