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HP 640 User Guide - Page 57

Adjust the scanner, LCD error messages, TOOLS - fax machine ink cartridge

UPC - 883585076130

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CARE AND MAINTENANCE CARE AND MAINTENANCE CARE AND MAINTENANCE Adjust the scanner Adjust the scanner The scanner is adjusted at the factory. If, however, you drop your machine while moving it, we recommend you adjust scanner. 1. Press Menu repeatedly until TOOLS appears and press OK. 2. Scroll to Adjust Scanner by pressing and press OK. 3. Load a plain WHITE sheet of paper (no writing or graphics) into the document feeder and press OK. • The machine starts to scan the document to adjust the scanner. • Printing quality may be unexpectedly worse if you do not use a plain WHITE paper for the adjustment. LCD error messages These are the error message that may display along with solutions for you. Display Status/Solution Adjust scanner Adjust the scanner to fix this problem as described in Adjust first in TOOLS menu the scanner on page 51. Check white paper document and try again You must use plain, white paper when adjusting the scanner. See Adjust the scanner on page 51. Clean white roller, For more information, see Clean the document scanner area glass and try again on page 49. Duplicated with [Speed No.xx] The same number has already been registered into another speed dial location. Exceeded Job Memory The machine can hold only 3 Favorites. Exceeded Job Memory The broadcasting and delayed fax can hold 5 jobs in total. Cancel scheduled Cancel a scheduled job and try again. job and try again Ink Low. Install new ink cartridge The print cartridge is low or has run out of ink. To install a new print cartridge, see Replace the print cartridge on page 44. Although this message is displayed, you can make a copy or print a report. Incoming faxes will be stored in memory. You must manually print them, see Reprinting faxes on page 40. Install ink cartridge Print cartridge is not installed or improperly installed. Invalid Time The time you set for fax forwarding is wrong. CARE AND MAINTENANCE CARE AND MAINTENANCE CARE AND MAINTENANCE CARE AND MAINTENANCE Care and maintenance 51

Section	Page
HP 640 Fax series	1
Load paper 1	3
Load documents to fax or copy 2	3
Send a fax 2	3
Receive a fax 3	3
Make a copy 3	3
Make a telephone call 4	3
The HP 640 Fax 6	3
The menus 10	3
Overview of menu options 11	3
Loudspeaker 13	3
Navigate the menus 14	3
Enter dates, times, text, and telephone numbers 15	3
Speed dialing 17	3
Paper types and sizes 19	3
Document types and sizes 20	3
Set document resolution and contrast for a single copy 21	3
Adjust volume 22	3
Automatic fax redial 22	3
Receiving via an extension telephone 22	3
Set rings to answer 23	3
Use Caller ID 24	3
Block junk fax numbers 24	4
Favorites 25	4
Image TCR 26	4
Distinctive ring (DRPD) 27	4
Answer/receive mode 28	4
Broadcasting 31	4
Delayed fax 32	4
Polling 33	4
To cancel the scheduled job 34	4
Forward faxes 35	4
Set the date and time 37	4
Turn on and off sounds 37	4
Set the fax header information 38	4
Print reports 39	4
Reprinting faxes 40	4
Clearing memory 41	4
Loudspeaker 41	4
Redial a number in memory 42	4
Print cartridge information 43	4
View ink level 43	4
Print the self test 44	4
Replace the print cartridge 44	4
Clear jammed documents and paper 46	4
Maintain the print cartridge 47	5
Clean the document scanner area 49	5
Adjust the scanner 51	5
LCD error messages 51	5
Troubleshooting 54	5
Paper types and sizes 57	5
Document types and sizes 57	5
Print cartridge 58	5
Product specifications 58	5
A sample of ITU #1 test chart (reduced to 60.5%) 60	5
Environmental product stewardship program 61	5
Regulatory notices 62	5
Use Hewlett-Packard support services 64	5
Hewlett-Packard LIMITED WARRANTY STATEMENT 65	5
Quick start	7
Load paper	7
Load documents to fax or copy	8
Send a fax	8
Receive a fax	9
FAX or TAM answer mode	9
AUTO answer mode	9
TEL answer mode	9
Make a copy	9
Single copy-default settings	9
Multiple copies or copies with options/settings	9
Make a telephone call	10
HP Fax basics	11
The HP 640 Fax	12
Parts of the HP Fax	12
Control Panel of HP Fax	14
The menus	16
Overview of menu options	17
BASIC FAX menu	17
ADVANCED FAX menu	19
TOOLS menu	19
Loudspeaker	19
Navigate the menus	20
Ready mode	20
Menu buttons	20
Enter dates, times, text, and telephone numbers	21
Most text fields	21
Fax header telephone number	22
Speed dialing	23
Store a number in the phone book	23
Print the phone book	24
Dial from the phone book	24
One-touch dialing	24
Phone book dialing	24
Search sequentially through the phone book	24
Search for a particular first letter	24
Paper types and sizes	25
Document types and sizes	26
DO NOT try to send documents that are:	26
Set document resolution and contrast for a single copy	27
Adjust volume	28
Ringer volume	28
Speaker volume	28
Automatic fax redial	28
Receiving via an extension telephone	28
Additional features	29
Set rings to answer	29
Use Caller ID	30
Turn Caller ID on	30
See who called with Caller ID	30
Print a list of Caller ID numbers	30
Block junk fax numbers	30
Add a junk fax number	30
Delete a number	31
Favorites	31
Save a document	31
Delete a document	31
Send a document	31
Print a document	32
Image TCR	32
Distinctive ring (DRPD)	33
Step 1-Teach the HP Fax the ring pattern	33
Step 2-Set up distinctive ring (DRPD) answer mode	33
Answer/receive mode	34
Advanced faxing	37
Broadcasting	37
Delayed fax	38
Polling	39
Setting send polling	39
Polling another fax to receive	40
To cancel the scheduled job	40
Forward faxes	41
Feature reference	43
Set the date and time	43
Turn on and off sounds	43
WakeUp sounds	43
Alarm sounds	44
Key sounds	44
Silent mode	44
Set the fax header information	44
Print reports	45
Automatic reports	45
Reports you can print	45
Reprinting faxes	46
Clearing memory	47
Loudspeaker	47
Redial a number in memory	48
Care and maintenance	49
Print cartridge information	49
View ink level	49
Print the self test	50
Replace the print cartridge	50
Clear jammed documents and paper	52
Document jams during transmission	52
To clear document jam:	52
Paper jams during printing	52
If the paper is jammed in the printing area	52
If the paper is jammed in the paper feed area	53
Maintain the print cartridge	53
Clean the print cartridge nozzles	53
Wipe the print nozzles and contacts	53
Clean the nozzles	53
Clean the cartridge carrier contacts	54
Clean the document scanner area	55
Adjust the scanner	57
LCD error messages	57
Troubleshooting	60
Fax problems	60
Print quality problems	62
Paper feeding problems	62
Specifications and regulatory information	63
Paper types and sizes	63
Document types and sizes	63
Acceptable documents	63
Print cartridge	64
Product specifications	64
A sample of ITU #1 test chart (reduced to 60.5%)	66
Environmental product stewardship program	67
Regulatory notices	68
Use Hewlett-Packard support services	70
Hewlett-Packard LIMITED WARRANTY STATEMENT	71

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Care and maintenance

Adjust the scanner

The scanner is adjusted at the factory. If, however, you drop your machine while moving

it, we recommend you adjust scanner.

Press

repeatedly until

TOOLS

appears and press

Scroll to

Adjust Scanner

by pressing

and press

Load a plain WHITE sheet of paper (no writing or graphics) into the document feeder

and press

•

The machine starts to scan the document to adjust the scanner.

•

Printing quality may be unexpectedly worse if you do not use a plain WHITE

paper for the adjustment.

LCD error messages

These are the error message that may display along with solutions for you.

Display

Status/Solution

Adjust scanner

first in TOOLS menu

Adjust the scanner to fix this problem as described in

Adjust

the scanner

on page 51.

Check white paper

document and try

again

You must use plain, white paper when adjusting the scanner.

See

Adjust the scanner

on page 51.

Clean white roller,

glass and try again

For more information, see

Clean the document scanner area

on page 49.

Duplicated with

[Speed No.xx]

The same number has already been registered into another

speed dial location.

Exceeded Job Memory

The machine can hold only 3 Favorites.

Exceeded Job Memory

Cancel scheduled

job and try again

The broadcasting and delayed fax can hold 5 jobs in total.

Cancel a scheduled job and try again.

Ink Low. Install

new ink cartridge

The print cartridge is low or has run out of ink. To install a new

print cartridge, see

Replace the print cartridge

on page 44.

Although this message is displayed, you can make a copy or

print a report. Incoming faxes will be stored in memory. You

must manually print them, see

Reprinting faxes

on page 40.

Install ink

cartridge

Print cartridge is not installed or improperly installed.

Invalid Time

The time you set for fax forwarding is wrong.