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HP LaserJet Enterprise MFP M633 User Guide - Page 139

Send a scanned document to one or more email addresses, Introduction

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Send a scanned document to one or more email addresses Introduction The printer has a feature that enables it to scan a document and send it to one or more email addresses. Before using this feature, use the HP Embedded Web Server to enable it and set it up. Scan and send a document to email 1. Place the document face-down on the scanner glass, or place it face-up in the document feeder and adjust the paper guides to fit the size of the document. 2. From the Home screen on the printer control panel, select Scan, and then select Scan to Email. NOTE: If prompted, type your user name and password. 3. Touch the To field to open a keyboard. NOTE: If you are signed in to the printer, your user name or other default information might appear in the From field. If so, you might not be able to change it. 4. Specify the recipients by using one of these methods: Enter addresses manually ▲ Enter the address in the To field. To send to multiple addresses, separate the addresses with a semicolon, or touch the Enter button on the touchscreen keyboard after typing each address. Enter addresses from the Contacts list a. Touch the Contacts button that is next to the To field to open the Contacts screen. b. From the drop-down list, select the appropriate contact list. c. Select a name from the list of contacts to add the name to the recipients list. Repeat this step for each recipient, and then touch the Done button. 5. Complete the Subject, and File Name fields by touching the field and using the touchscreen keyboard to enter information. Touch the Done button when you have completed the fields. 6. To configure settings for the document, touch the Options button. For example: ● Select File Type and Resolution to specify the type of file to create, the resolution, and the output quality. ● If the original document is printed on both sides, select Original Sides, and then select 2 Sided. 7. Set options marked with a yellow triangle before using the preview feature. NOTE: After the preview scan, these options are removed from the main Options list and are summarized in the Pre-scan Options list. To change any of these options, discard the preview and start over. Using the preview feature is optional. 8. Touch the right pane of the screen to preview the document. In the preview screen, use the buttons on the right of the screen to adjust the preview options and to rearrange, rotate, insert, or remove pages. ENWW Send a scanned document to one or more email addresses 125

Section	Page
Printer overview	15
Printer views	16
Printer front view	16
Printer back view	18
Interface ports	19
Control-panel view	19
How to use the touchscreen control panel	22
Printer specifications	23
Technical specifications	23
Supported operating systems	25
Mobile printing solutions	27
Printer dimensions	28
Power consumption, electrical specifications, and acoustic emissions	31
Operating environment range	31
Printer hardware setup and software installation	32
Paper trays	33
Introduction	34
Load paper to Tray 1 (multipurpose tray)	35
Tray 1 paper orientation	36
Use alternative letterhead mode	39
Enable Alternative Letterhead Mode by using the printer control-panel menus	39
Load Tray 2 and the 550-sheet trays	40
Introduction	40
Tray 2 and the 550-sheet trays paper orientation	41
Use alternative letterhead mode	43
Enable Alternative Letterhead Mode by using the printer control-panel menus	43
Load the 2,100-sheet high-capacity input tray	44
Load and print envelopes	46
Introduction	46
Print envelopes	46
Envelope orientation	47
Load and print labels	48
Introduction	48
Manually feed labels	48
Label orientation	49
Configure the stapling mailbox accessory	50
Configure the default staple location	50
Configure the operation mode	51
Supplies, accessories, and parts	53
Order supplies, accessories, and parts	54
Ordering	54
Supplies and accessories	54
Maintenance/long-life consumables	55
Customer self-repair parts	55
Configure the HP toner-cartridge-protection supply settings	57
Introduction	57
Enable or disable the Cartridge Policy feature	57
Use the printer control panel to enable the Cartridge Policy feature	57
Use the printer control panel to disable the Cartridge Policy feature	57
Use the HP Embedded Web Server (EWS) to enable the Cartridge Policy feature	58
Use the HP Embedded Web Server (EWS) to disable the Cartridge Policy feature	58
Troubleshoot Cartridge Policy control panel error messages	59
Enable or disable the Cartridge Protection feature	59
Use the printer control panel to enable the Cartridge Protection feature	59
Use the printer control panel to disable the Cartridge Protection feature	59
Use the HP Embedded Web Server (EWS) to enable the Cartridge Protection feature	59
Use the HP Embedded Web Server (EWS) to disable the Cartridge Protection feature	60
Troubleshoot Cartridge Protection control panel error messages	60
Replace the toner cartridge	61
Replace the staple cartridge	65
Print	67
Print tasks (Windows)	68
How to print (Windows)	68
Automatically print on both sides (Windows)	70
Manually print on both sides (Windows)	70
Print multiple pages per sheet (Windows)	71
Select the paper type (Windows)	71
Additional print tasks	72
Print tasks (OS X)	73
How to print (OS X)	73
Automatically print on both sides (OS X)	73
Manually print on both sides (OS X)	73
Print multiple pages per sheet (OS X)	74
Select the paper type (OS X)	74
Additional print tasks	74
Store print jobs on the printer to print later or print privately	76
Introduction	76
Create a stored job (Windows)	76
Create a stored job (OS X)	78
Print a stored job	78
Delete a stored job	79
Information sent to printer for Job Accounting purposes	79
Mobile printing	80
Introduction	80
Wireless Direct Print and NFC Printing	80
HP ePrint via email	81
HP ePrint software	81
AirPrint	82
Android embedded printing	82
Print from the USB port	84
Introduction	84
Enable the USB port for printing	84
Print USB documents	85
Copy	87
Make a copy	88
Copy on both sides (duplex)	90
Additional options when copying	92
Additional copy tasks	94
Scan	95
Set up Scan to Email	96
Introduction	96
Before you begin	96
Step one: Access the HP Embedded Web Server (EWS)	96
Step two: Configure the Network Identification settings	97
Step three: Configure the Send to Email feature	98
Method one: Basic configuration using the Email Setup Wizard	98
Method two: Advanced configuration using the Email Setup	102
Step four: Configure the Quick Sets (optional)	106
Step five: Set up Send to Email to use Office 365 Outlook (optional)	107
Introduction	107
Configure the outgoing email server (SMTP) to send an email from an Office 365 Outlook account	107
Set up Scan to Network Folder	109
Introduction	109
Before you begin	109
Step one: Access the HP Embedded Web Server	109
Step two: Set up Scan to Network Folder	110
Method one: Use the Scan to Network Folder Wizard	110
Method two: Use Scan to Network Folder Setup	111
Step one: Begin the configuration	111
Step two: Configure the Scan to Network Folder settings	112
Dialog one: Set the Quick Set name, description, and options for user interaction at the control pan ...	112
Dialog two: Folder Settings	112
Configure the destination folder for scanned documents	113
Select the destination folder permissions	116
Dialog three: Notification settings	117
Dialog four: Scan Settings	118
Dialog five: File Settings	118
Dialog six: Summary	119
Step three: Complete the configuration	119
Set up Scan to USB Drive	120
Introduction	120
Step one: Access the HP Embedded Web Server	120
Step two: Enable Scan to USB Drive	121
Step three: Configure the Quick Sets (optional)	121
Default scan settings for Scan to USB Drive setup	122
Default file settings for Save to USB Setup	122
Set up Save to SharePoint® (Flow models only)	124
Introduction	124
Before you begin	124
Step one: Access the HP Embedded Web Server (EWS)	124
Step two: Enable Save to SharePoint® and create a Save to SharePoint Quick Set	125
Scan and save a file directly to a Microsoft® SharePoint site	127
Quick set scan settings and options for Save to SharePoint®	128
Create a Quick Set	130
Introduction	130
Step one: Access the HP Embedded Web Server (EWS)	130
Step two: Add and manage Quick Sets	131
Add a Quick Set	131
Edit a Quick Set	132
Copy a Quick Set	132
Remove a Quick Set	133
Quick Set settings and options	133
Send a scanned document to one or more email addresses	139
Introduction	139
Scan and send a document to email	139
Scan and send to network folder	141
Introduction	141
Scan and save the document to a folder	141
Scan and send to USB Flash Drive	143
Introduction	143
Scan and save the document to a USB flash drive	143
Additional options when scanning	145
HP JetAdvantage business solutions	147
Additional scan tasks	148
Fax	149
Set up fax	150
Introduction	150
Set up fax by using the printer control panel	150
Change fax configurations	151
Fax dialing settings	151
General fax send settings	152
Fax receive settings	152
Send a fax	154
Additional options when faxing	156
Additional fax tasks	157
Manage the printer	159
Advanced configuration with HP Embedded Web Server (EWS)	160
Introduction	160
How to access the HP Embedded Web Server (EWS)	160
HP Embedded Web Server features	161
Information tab	161
General tab	162
Copy/Print tab	163
Scan/Digital Send tab	164
Fax tab	165
Troubleshooting tab	165
Security tab	166
HP Web Services tab	166
Networking tab	166
Other Links list	168
Configure IP network settings	169
Printer sharing disclaimer	169
View or change network settings	169
Rename the printer on a network	169
Manually configure IPv4 TCP/IP parameters from the control panel	170
Manually configure IPv6 TCP/IP parameters from the control panel	170
Link speed and duplex settings	171
Printer security features	172
Introduction	172
Security statements	172
Assign an administrator password	172
IP Security	173
Lock the formatter	173
Encryption support: HP High Performance Secure Hard Disks	173
Energy-conservation settings	174
Introduction	174
Print with EconoMode	174
Set the sleep timer and configure the printer to use 1 watt or less of power	174
Set the sleep schedule	175
HP Web Jetadmin	176
Software and firmware updates	177
Solve problems	179
Customer support	180
Control panel help system	181
Restore factory settings	182
Introduction	182
Method one: Restore factory settings from the printer control panel	182
Method two: Restore factory settings from the HP Embedded Web Server (network-connected printers onl ...	182
A “Cartridge is low” or “Cartridge is very low” message displays on the printer control panel	183
Change the “Very Low” settings	183
For printers with fax capability	183
Order supplies	184
Printer does not pick up paper or misfeeds	185
Introduction	185
The printer does not pick up paper	185
The printer picks up multiple sheets of paper	187
The document feeder jams, skews, or picks up multiple sheets of paper	191
Clear paper jams	192
Introduction	192
Paper jam locations	193
Auto-navigation for clearing paper jams	194
Experiencing frequent or recurring paper jams?	194
Clear paper jams in the document feeder	195
Clear paper jams in Tray 1	197
Clear paper jams in Trays 2, 3, 4, or 5	199
Clear paper jams in the 2,100-sheet high-capacity input tray	202
Clear paper jams in the right door and fuser area	206
Clear paper jams in the output bin	209
Clear paper jams in the duplexer	209
Clear paper jams in the envelope feeder	210
Clear paper jams in the HP Stapling Mailbox	212
Clear staple jams	214
Improve print quality	217
Introduction	217
Print from a different software program	217
Check the paper-type setting for the print job	217
Check the paper type setting (Windows)	217
Check the paper type setting (OS X)	218
Check toner-cartridge status	218
Print a cleaning page	218
Visually inspect the toner cartridge	219
Check paper and the printing environment	219
Step one: Use paper that meets HP specifications	219
Step two: Check the environment	219
Step three: Set the individual tray alignment	220
Try a different print driver	220
Check the EconoMode settings	221
Adjust print density	221
Image defects table	223
Improve copy image quality	230
Check the scanner glass for dirt and smudges	230
Calibrate the scanner	231
Check the paper settings	232
Check the paper size and type configuration	232
Select the tray to use for the copy	232
Check the image-adjustment settings	232
Optimize copy quality for text or pictures	233
Edge-to-edge copying	233
Improve scan image quality	234
Check the scanner glass for dirt and smudges	234
Check the resolution settings	235
Check the image-adjustment settings	236
Optimize scan quality for text or pictures	236
Check the output-quality settings	237
Improve fax image quality	238
Check the scanner glass for dirt and smudges	238
Check the send-fax resolution settings	239
Check the image-adjustment settings	240
Optimize fax quality for text or pictures	240
Check the error-correction settings	240
Check the fit-to-page setting	241
Send to a different fax machine	241
Check the sender's fax machine	241
Solve wired network problems	242
Introduction	242
Poor physical connection	242
The computer is using the incorrect IP address for the printer	242
The computer is unable to communicate with the printer	243
The printer is using incorrect link and duplex settings for the network	243
New software programs might be causing compatibility problems	243
The computer or workstation might be set up incorrectly	243
The printer is disabled, or other network settings are incorrect	243
Solve wireless network problems	244
Introduction	244
Wireless connectivity checklist	244
The printer does not print after the wireless configuration completes	245
The printer does not print, and the computer has a third-party firewall installed	245
The wireless connection does not work after moving the wireless router or printer	245
Cannot connect more computers to the wireless printer	245
The wireless printer loses communication when connected to a VPN	246
The network does not appear in the wireless networks list	246
The wireless network is not functioning	246
Reduce interference on a wireless network	246
Solve fax problems	247
Checklist for solving fax problems	247
What type of phone line are you using?	247
Are you using a surge-protection device?	247
Are you using a phone company voice-messaging service or an answering machine?	247
Does your phone line have a call-waiting feature?	248
Check fax accessory status	248
General fax problems	249
The fax failed to send	249
An Out of Memory status message displays on the printer control panel	249
Print quality of a photo is poor or prints as a gray box	249
You touched the Stop button to cancel a fax, but the fax was still sent	249
No fax address book button displays	249
Not able to locate the Fax settings in HP Web Jetadmin	249
The header is appended to the top of the page when the overlay option is enabled	249
A mix of names and numbers is in the recipients box	249
A one-page fax prints as two pages	249
A document stops in the document feeder in the middle of faxing	250
The volume for sounds coming from the fax accessory is too high or too low	250

Match case Limit results 1 per page

Send a scanned document to one or more email addresses

Introduction

The printer has a feature that enables it to scan a document and send it to one or more email addresses. Before

using this feature, use the HP Embedded Web Server to enable it and set it up.

Scan and send a document to email

Place the document face-down on the scanner glass, or place it face-up in the document feeder and adjust

the paper guides to ﬁt the size of the document.

From the Home screen on the printer control panel, select

Scan

, and then select

Scan to Email

NOTE:

If prompted, type your user name and password.

Touch the

ﬁeld to open a keyboard.

NOTE:

If you are signed in to the printer, your user name or other default information might appear in the

From

ﬁeld. If so, you might not be able to change it.

Specify the recipients by using one of these methods:

Enter addresses manually

▲

Enter the address in the

ﬁeld. To send to multiple addresses, separate the addresses with a

semicolon, or touch the Enter

button on the touchscreen keyboard after typing each address.

Enter addresses from the Contacts list

Touch the Contacts

button that is next to the

ﬁeld to open the

Contacts

screen.

From the drop-down list, select the appropriate contact list.

Select a name from the list of contacts to add the name to the recipients list. Repeat this step for

each recipient, and then touch the

Done

button.

Complete the

Subject

, and

File Name

ﬁelds by touching the ﬁeld and using the touchscreen keyboard to

enter information. Touch the

Done

button when you have completed the ﬁelds.

To conﬁgure settings for the document, touch the

Options

button. For example:

●

Select

File Type and Resolution

to specify the type of ﬁle to create, the resolution, and the output

quality.

●

If the original document is printed on both sides, select

Original Sides

, and then select

2 Sided

Set options marked with a yellow triangle before using the preview feature.

NOTE:

After the preview scan, these options are removed from the main

Options

list and are summarized

in the

Pre-scan Options

list. To change any of these options, discard the preview and start over.

Using the preview feature is optional.

Touch the right pane of the screen to preview the document. In the preview screen, use the buttons on the

right of the screen to adjust the preview options and to rearrange, rotate, insert, or remove pages.

ENWW

Send a scanned document to one or more email addresses

125