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HP Officejet 9100 HP Officejet 9100 - User Guide - Page 265

D, NETWK & I/O menu

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ENWW control panel ADMIN menu 246 ADV FAX SETUP menu 242 buttons 15 changing settings 33 COPY SETUP menu 240 description 15 E-MAIL SETUP menu 243 FAX SETUP menu 241 language, configuring 115 languages, included 201 lights 15 locating 14 locking 17 MAINTENANCE menu 248 menu map, printing 238 menus 229 messages 249 NETWK & I/O menu 245 obtaining help 16 PHOTO SETUP menu 243 PRINT REPORT menu 239 PRINTER menu 244 printing template for speed-dial entries 56 SCAN SETUP menu 243 setup menus 238 typing numbers and text 36 copies, setting default for number of 119 Copy mode button 16 configuring 120 menu 231 using 63 COPY SETUP menu 240 copying changing common settings 64 cloning copies of an image on a page 68 copying more than one original onto one page 66 creating a mirror image of an original 69 creating and applying presets 70 description 63 making black-and-white or color copies 63 making posters 67 print server capabilities 20 restoring settings 65 saving current settings as defaults 65 setting defaults 65 setup steps required for feature 132 shifting the image to increase the margin for binding 67 specifications 211, 212 troubleshooting 156 counters for usage 110 country/region setting, configuring 115 cover for DIMMs locating 14 removing 24 cover for keyboard tray 28 creases or wrinkles when printing, troubleshooting 167, 169 critical error messages, description 249 crooked images, troubleshooting. See skew curl or wave when printing, troubleshooting 167, 169 custom size media devices supported 43 using 49 Customer Care, HP 196 customer support HP Instant Support 101 telephone 196 websites 195 Customization Utility 143 cut-off pages, troubleshooting 164 D dark images when copying, troubleshooting 157 when scanning, troubleshooting 173 date, configuring for fax header 128 Declaration of Conformity (DOC) Canada 221 U.S. 225 default settings changing for all-in-one 33 restoring for HP Jetdirect print servers 114 setting for e-mail messages 122 setting for print jobs 59 setting for scan jobs 76 devices, connecting to all-in-one for fax 127 DFS (Distributed File System) support 118, 123 DHCP (Dynamic Host Configuration Protocol) support 204 dial prefixes, inserting for faxing 87 dial type, setting 125 dialing faxes 17 monitoring for faxes 88 dialing repeatedly, troubleshooting 177 digital camera memory card. See memory card digital photos. See photos Digital Print Order Format (DPOF) file, printing 82 digital sending description 12 print server capabilities 20 specifications 214, 215 digital subscriber line (DSL), using with fax 126 dimensions, all-in-one 199 DIMMs (dual inline memory modules) handling 23 installing 23 locating 14 part numbers 190 removing cover 24 specifications 200 turning on and off in printer driver 29 verifying installation 25 direct connection description 130 setup steps required to use features 132 software components installed 134 direct printing 131 Director. See HP photo and imaging software disabling and enabling. See turning on and off distinctive ring pattern, setting 129 Distributed File System (DFS) support 118, 123 Index 263

Section	Page
Contents	5
Getting started	11
Additional resources	11
Learning about the features and configurations	13
Features	13
Configurations	14
Understanding the all-in-one parts	16
Front view	16
Control panel	17
Printing supplies area	20
Back view	20
Installing accessories	21
Installing the auto-duplex unit	21
Installing the HPJetdirect print server	22
HPJetdirect print server capabilities	22
Installing the internal print server	23
Obtaining more information	24
Installing memory modules	25
Installing tray2	28
Installing the keyboard	29
Turning on accessories in the printer driver	31
Using the all-in-one	33
Using the all-in-one modes	33
Changing settings for the all-in-one	35
Canceling jobs from the control panel	36
Using the HPphoto and imaging software	37
Differences in the software for the HPOfficejet 9100 series all-in-one	37
Opening the HPphoto and imaging software	37
Typing numbers and text on the control-panel keypad	38
Loading the originals	39
Loading an original in the automatic document feeder (ADF)	39
Loading an original on the scanner glass	40
Loading the print media	41
Tips for loading the media	41
Loading the media in tray1 or tray2	41
Selecting the trays	43
Choosing the print media	44
Supported media sizes	44
Supported media types and weights	46
Recommended HPmedia	47
Minimum margins	48
Guidelines for storing media	49
Using special media	50
Using cards and envelopes	50
Using transparencies	51
Using custom-size media	51
Using photo paper	52
Printing on both sides of the page	53
Setting up speed-dial entries	54
Setting up fax numbers as speed-dial entries or groups	54
Setting up e-mail addresses as speed-dial entries or groups	55
Setting up network folders as speed-dial entries	57
Printing and viewing a list of speed-dial entries	58
Printing a speed-dial template for the control panel	58
Printing	59
Printing through the printer drivers	59
Changing common settings for a job	59
Setting defaults for all print jobs	61
Performing duplexing	63
Performing automatic duplexing	63
Performing manual duplexing	64
Copying	65
Making copies	65
Changing common settings for a job	66
Setting defaults for all copy jobs	67
Restoring copy settings	67
Using special copy features	68
Copying more than one original onto one page	68
Shifting the image to increase the margin for binding	69
Making a poster	69
Cloning several copies of an image on a page	70
Creating a mirror image of an original	71
Using presets	72
Sending scans	73
Sending scans	73
Sending scans to a network folder (network connection)	73
Sending scans to a program on a computer (direct connection)	74
Sending scans as e-mail attachments	75
Sending a scan from a TWAIN-compliant or a WIA-compliant program to a computer on the network	76
Changing common settings for a job	77
Setting defaults for all scan jobs	78
Using optical character recognition (OCR) software	78
Using memory cards	79
Inserting and removing a memory card	79
Saving photos	81
Saving photos to a network folder (network connection)	81
Saving photos to a computer (direct connection)	81
Viewing and editing image files	82
Sending photos as e-mail attachments	82
Printing from a memory card	83
Printing a proof sheet	83
Printing photos from the control panel	84
Printing photos by using DPOF	84
Using a proof sheet	85
Filling out a proof sheet	85
Printing photos or sending photos as e-mail attachments	85
Faxing	87
Sending faxes	87
Sending a fax from the control panel	88
Sending a fax from the computer with the HPphoto and imaging software (direct connection)	89
Sending a fax from a third-party software program	89
Inserting a dial prefix	89
Monitoring the dialing	90
Scheduling a fax	90
Changing common settings for a job	91
Setting advanced options	92
Automatically forwarding incoming faxes to another fax number	92
Automatically archiving incoming faxes	93
Automatically reducing incoming faxes	94
Blocking and unblocking fax numbers	94
Receiving faxes	96
Receiving a fax automatically or manually	96
Reprinting received faxes that are stored in memory	96
Using reports	97
Printing and viewing the fax log	97
Viewing a list of blocked fax numbers	98
Managing the administrator functions	99
Administrator functions and tools	99
Overview of the administrator functions and tools	99
Embedded Web server (EWS) (network connection)	102
HPWeb Jetadmin software	104
Toolbox (direct connection)	104
HPInstant Support	106
myPrintMileage	108
Monitoring the all-in-one	109
Monitoring the operation and status	109
Monitoring the media and supplies	111
Monitoring use by authorized users and resetting the usage counters	112
Monitoring jobs	112
Administering the all-in-one	113
Changing the administrator PIN	113
Configuring authorized users	113
Configuring job-accounting options	114
Managing security	115
Setting up alerts and notifications	115
Resetting the HPJetdirect print server	116
Upgrading the firmware in the all-in-one	116
Configuring system options	117
Setting the language and country/region	117
Setting the PowerSave mode time	118
Setting the ring and beep volumes	118
Setting the automatic paper-type sensor	119
Configuring network options	119
Configuring the I/O timeout	119
Configuring the network parameters	119
Configuring print options	121
Setting the print defaults	121
Configuring copy options	122
Allowing and restricting color copying	122
Configuring scan options	122
Configuring the network settings for scanning	122
Customizing the scan feature in the HPphoto and imaging software (direct connection)	123
Configuring photo (memory card) options	123
Allowing and restricting the photo (memory card) feature	123
Configuring e-mail options (network connection)	124
Configuring the defaults for e-mail message format (network connection)	124
Configuring automatic blind copy (BCC)	125
Configuring SMTP	125
Configuring LDAP	125
Configuring fax options	126
Setting the automatic printing of fax reports	126
Allowing and restricting color faxing	126
Setting the fax error-correction mode	127
Setting silent detection on older-model fax machines	127
Setting the dial type	127
Setting the redial options	128
Setting up faxing for the all-in-one	128
Connecting the all-in-one to a phone line	128
Connecting an additional telephone device	129
Configuring the time, date, and fax header	130
Setting the answer mode (autoanswer)	131
Setting the answering ring pattern (if needed)	131
Installing the all-in-one software and configuring the all-in-one for operating environments	132
Types of connections that are supported	132
Setup that is required for all-in-one functionality	133
All-in-one software components	136
Installing the software for Windows computers	139
Installing the software for Macintosh computers	143
Using the Customization Utility	145
Uninstalling the all-in-one software	145
Uninstalling the software for Windows computers	145
Uninstalling the software for Macintosh computers (all versions)	146
Maintaining and troubleshooting	147
Gaining access to the supplies area	148
Maintaining the printheads	148
Cleaning the printheads	148
Cleaning the printhead contacts	149
Aligning the printheads	150
Replacing the ink cartridges	151
Replacing the printheads	151
Calibrating the color	152
Calibrating the linefeed	152
Cleaning the all-in-one	153
Cleaning the scanner glass, ADF lid backing, and ADF window	153
Cleaning the exterior	154
Troubleshooting tips and resources	154
Solving all-in-one problems	156
Solving copy problems	158
Solving problems with sending scans	161
Solving print problems	163
Solving scan problems	172
Solving fax problems	177
Solving photo (memory card) problems	181
Solving color problems	182
Solving media-handling problems	185
Clearing jams	187
Clearing jams in the all-in-one	187
Clearing jams in the ADF	189
Tips for avoiding jams	190
Ordering HPaccessories and supplies	191
Accessories	191
Trays	191
Keyboards	191
Dual inline memory modules (DIMMs)	192
Parallel cables	192
USB cable	192
Supplies	193
Ink cartridges	193
Printheads	193
HPmedia	193
Customer support and warranty	197
Contacting customer support	197
Hewlett-Packard limited warranty statement	199
Specifications and regulatory information	201
Specifications	201
Regulatory information	221
Environmental sustainability program	228
Reduction and elimination	228
Power consumption	228
Hazardous materials	229
Recycling	229
Material safety data sheets	229
End-of-life returns	230
Control-panel mode and setup menus	231
Mode menus	232
Reaching and using a mode menu	232
Copy mode menu	233
Scan mode menu	235
Photo mode menu	236
E-mail mode menu	237
Fax mode menu	238
Setup menus	240
Reaching and using a setup menu	240
Printing a setup menu map	240
PRINT REPORT menu	241
COPY SETUP menu	242
FAX SETUP menu	243
ADV FAX SETUP menu	244
SCAN SETUP menu	245
E-MAIL SETUP menu	245
PHOTO menu	245
PRINTER menu	246
NETWORK & I/O menu	247
ADMIN menu	248
MAINTENANCE menu	250
Control-panel messages	251
Control-panel message types	251
Control-panel messages	252
Printing by using PostScript emulation	257
Installation notes	257
Upgrading from an older version of Windows	257
Identifying different printer drivers in WindowsNT4.0	258
Installing the printer driver only	258
Current HPOfficejet users	258
Specific printing features and issues	259
Printing properties	259
Printing features	259
Index	263
Symbols	263
Numerics	263
A	263
B	263
C	264
D	265
E	266
F	266
G	267
H	267
I	268
J	268
K	268
L	269
M	269
N	270
O	270
P	271
Q	272
R	272
S	273
T	275
U	276
V	276

Match case Limit results 1 per page

ENWW

Index

263

control panel

ADMIN menu

246

ADV FAX SETUP menu

242

buttons

changing settings

COPY SETUP menu

240

description

E-MAIL SETUP menu

243

FAX SETUP menu

241

language, configuring

115

languages, included

201

lights

locating

locking

MAINTENANCE menu

248

menu map, printing

238

menus

229

messages

249

NETWK & I/O menu

245

obtaining help

PHOTO SETUP menu

243

PRINT REPORT menu

239

PRINTER menu

244

printing template for speed-dial entries

SCAN SETUP menu

243

setup menus

238

typing numbers and text

copies, setting default for number of

119

Copy mode

button

configuring

120

231

using

COPY SETUP menu

240

copying

changing common settings

cloning copies of an image on a page

copying more than one original onto one page

creating a mirror image of an original

creating and applying presets

description

making black-and-white or color copies

making posters

print server capabilities

restoring settings

saving current settings as defaults

setting defaults

setup steps required for feature

132

shifting the image to increase the margin for

binding

specifications

211

212

troubleshooting

156

counters for usage

110

country/region setting, configuring

115

cover for DIMMs

locating

removing

cover for keyboard tray

creases or wrinkles when printing, troubleshooting

167

169

critical error messages, description

249

crooked images, troubleshooting.

See

skew

curl or wave when printing, troubleshooting

167

169

custom size media

devices supported

using

Customer Care, HP

196

customer support

HP Instant Support

101

telephone

196

websites

195

Customization Utility

143

cut-off pages, troubleshooting

164

dark images

when copying, troubleshooting

157

when scanning, troubleshooting

173

date, configuring for fax header

128

Declaration of Conformity (DOC)

Canada

221

U.S.

225

default settings

changing for all-in-one

restoring for HP Jetdirect print servers

114

setting for e-mail messages

122

setting for print jobs

setting for scan jobs

devices, connecting to all-in-one for fax

127

DFS (Distributed File System) support

118

123

DHCP (Dynamic Host Configuration Protocol)

support

204

dial prefixes, inserting for faxing

dial type, setting

125

dialing

faxes

monitoring for faxes

dialing repeatedly, troubleshooting

177

digital camera memory card.

See

memory card

digital photos.

See

photos

Digital Print Order Format (DPOF) file, printing

digital sending

description

print server capabilities

specifications

214

215

digital subscriber line (DSL), using with fax

126

dimensions, all-in-one

199

DIMMs (dual inline memory modules)

handling

installing

locating

part numbers

190

removing cover

specifications

200

turning on and off in printer driver

verifying installation

direct connection

description

130

setup steps required to use features

132

software components installed

134

direct printing

131

Director.

See

HP photo and imaging software

disabling and enabling.

See

turning on and off

distinctive ring pattern, setting

129

Distributed File System (DFS) support

118

123