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HP Officejet 9100 HP Officejet 9100 - User Guide - Page 274

HP Officejet 9100 - All-in-One Printer Manual

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settings ADMIN menu 246 ADV FAX SETUP menu 242 changing defaults for copy jobs 65 changing defaults for print jobs 59 changing defaults for scan jobs 76 changing for all-in-one 33 changing for copy jobs 64 changing for fax jobs 89 changing for scan jobs 75 changing from printer drivers 57 COPY SETUP menu 240 E-MAIL SETUP menu 243 FAX SETUP menu 241 MAINTENANCE menu 248 NETWK & I/O 245 PRINT REPORT menu 239 PRINTER menu 244 restoring for copy jobs 65 Settings page, embedded Web server 101 setup menus on control panel 238 setup required for functionalities 131 shades, number that the all-in one can produce 258 sharing the all-in-one Macintosh 142 Windows 140 shielded cable statement 220 side cover for DIMMs locating 14 removing 24 silence detection for older-model fax machine 125 size all-in-one 199 configuring for e-mail attachments 123 media supported 42 reduced when copying, troubleshooting 157 reduced when scanning, troubleshooting 174 skew when copying, troubleshooting 158 when printing, troubleshooting 164, 169 when scanning, troubleshooting 173 slanted images. See skew slots for connectivity, specifications 200 slots for memory cards 14, 77 slow faxes, troubleshooting 178 SLP support 204 Smart Media memory card 78, 214 smeared pages, troubleshooting 167 smearing ink when printing, troubleshooting 167 SMTP, configuring 123 SNMP network support 204 security support 201 software components on Starter CDs 134 features 135 HP Image Zone 35 HP Photo & Imaging 35 installing for Macintosh 141 installing for Windows 137 OCR 76 optional on Starter CDs 137 Toolbox 103 uninstalling 143 warranty 197 Solaris printer software, downloading 137 support 203 sound pressure and level 218 sound volumes, setting 116 spaces, inserting on keypad 36 SPARC system support 203 special character support on keypad and keyboard 36 special media 48 specifications battery 227 media 42 paper handling 42 product 199 speed configuring for printing 119 specifications 210 troubleshooting 163 troubleshooting for fax 178 troubleshooting for scanner 170 speed-dial entries printing and viewing 56 printing template for control panel 56 setting up for e-mail addresses 53 setting up for fax numbers 52 setting up for network folders 55 speed-dial groups setting up for e-mail addresses 53 setting up for fax numbers 52 splitters, using with all-in-one 175 SSL/TLS (HTTPS) security support 201 standby power consumption 218 START button 17 start guide 9 Starter CDs creating custom installer 143 optional software contents 137 software contents 134 status messages 249 monitoring 107 STOP button 17 stopping jobs from control panel 17, 34 storage temperature specifications 218 streak or dots when scanning, troubleshooting 174 streaks when copying, troubleshooting 158 when scanning, troubleshooting 174 stripes when scanning, troubleshooting 173 SUBJECT line in e-mail messages, configuring 122 subnet mask, configuring 120 272 Index ENWW

Section	Page
Contents	5
Getting started	11
Additional resources	11
Learning about the features and configurations	13
Features	13
Configurations	14
Understanding the all-in-one parts	16
Front view	16
Control panel	17
Printing supplies area	20
Back view	20
Installing accessories	21
Installing the auto-duplex unit	21
Installing the HPJetdirect print server	22
HPJetdirect print server capabilities	22
Installing the internal print server	23
Obtaining more information	24
Installing memory modules	25
Installing tray2	28
Installing the keyboard	29
Turning on accessories in the printer driver	31
Using the all-in-one	33
Using the all-in-one modes	33
Changing settings for the all-in-one	35
Canceling jobs from the control panel	36
Using the HPphoto and imaging software	37
Differences in the software for the HPOfficejet 9100 series all-in-one	37
Opening the HPphoto and imaging software	37
Typing numbers and text on the control-panel keypad	38
Loading the originals	39
Loading an original in the automatic document feeder (ADF)	39
Loading an original on the scanner glass	40
Loading the print media	41
Tips for loading the media	41
Loading the media in tray1 or tray2	41
Selecting the trays	43
Choosing the print media	44
Supported media sizes	44
Supported media types and weights	46
Recommended HPmedia	47
Minimum margins	48
Guidelines for storing media	49
Using special media	50
Using cards and envelopes	50
Using transparencies	51
Using custom-size media	51
Using photo paper	52
Printing on both sides of the page	53
Setting up speed-dial entries	54
Setting up fax numbers as speed-dial entries or groups	54
Setting up e-mail addresses as speed-dial entries or groups	55
Setting up network folders as speed-dial entries	57
Printing and viewing a list of speed-dial entries	58
Printing a speed-dial template for the control panel	58
Printing	59
Printing through the printer drivers	59
Changing common settings for a job	59
Setting defaults for all print jobs	61
Performing duplexing	63
Performing automatic duplexing	63
Performing manual duplexing	64
Copying	65
Making copies	65
Changing common settings for a job	66
Setting defaults for all copy jobs	67
Restoring copy settings	67
Using special copy features	68
Copying more than one original onto one page	68
Shifting the image to increase the margin for binding	69
Making a poster	69
Cloning several copies of an image on a page	70
Creating a mirror image of an original	71
Using presets	72
Sending scans	73
Sending scans	73
Sending scans to a network folder (network connection)	73
Sending scans to a program on a computer (direct connection)	74
Sending scans as e-mail attachments	75
Sending a scan from a TWAIN-compliant or a WIA-compliant program to a computer on the network	76
Changing common settings for a job	77
Setting defaults for all scan jobs	78
Using optical character recognition (OCR) software	78
Using memory cards	79
Inserting and removing a memory card	79
Saving photos	81
Saving photos to a network folder (network connection)	81
Saving photos to a computer (direct connection)	81
Viewing and editing image files	82
Sending photos as e-mail attachments	82
Printing from a memory card	83
Printing a proof sheet	83
Printing photos from the control panel	84
Printing photos by using DPOF	84
Using a proof sheet	85
Filling out a proof sheet	85
Printing photos or sending photos as e-mail attachments	85
Faxing	87
Sending faxes	87
Sending a fax from the control panel	88
Sending a fax from the computer with the HPphoto and imaging software (direct connection)	89
Sending a fax from a third-party software program	89
Inserting a dial prefix	89
Monitoring the dialing	90
Scheduling a fax	90
Changing common settings for a job	91
Setting advanced options	92
Automatically forwarding incoming faxes to another fax number	92
Automatically archiving incoming faxes	93
Automatically reducing incoming faxes	94
Blocking and unblocking fax numbers	94
Receiving faxes	96
Receiving a fax automatically or manually	96
Reprinting received faxes that are stored in memory	96
Using reports	97
Printing and viewing the fax log	97
Viewing a list of blocked fax numbers	98
Managing the administrator functions	99
Administrator functions and tools	99
Overview of the administrator functions and tools	99
Embedded Web server (EWS) (network connection)	102
HPWeb Jetadmin software	104
Toolbox (direct connection)	104
HPInstant Support	106
myPrintMileage	108
Monitoring the all-in-one	109
Monitoring the operation and status	109
Monitoring the media and supplies	111
Monitoring use by authorized users and resetting the usage counters	112
Monitoring jobs	112
Administering the all-in-one	113
Changing the administrator PIN	113
Configuring authorized users	113
Configuring job-accounting options	114
Managing security	115
Setting up alerts and notifications	115
Resetting the HPJetdirect print server	116
Upgrading the firmware in the all-in-one	116
Configuring system options	117
Setting the language and country/region	117
Setting the PowerSave mode time	118
Setting the ring and beep volumes	118
Setting the automatic paper-type sensor	119
Configuring network options	119
Configuring the I/O timeout	119
Configuring the network parameters	119
Configuring print options	121
Setting the print defaults	121
Configuring copy options	122
Allowing and restricting color copying	122
Configuring scan options	122
Configuring the network settings for scanning	122
Customizing the scan feature in the HPphoto and imaging software (direct connection)	123
Configuring photo (memory card) options	123
Allowing and restricting the photo (memory card) feature	123
Configuring e-mail options (network connection)	124
Configuring the defaults for e-mail message format (network connection)	124
Configuring automatic blind copy (BCC)	125
Configuring SMTP	125
Configuring LDAP	125
Configuring fax options	126
Setting the automatic printing of fax reports	126
Allowing and restricting color faxing	126
Setting the fax error-correction mode	127
Setting silent detection on older-model fax machines	127
Setting the dial type	127
Setting the redial options	128
Setting up faxing for the all-in-one	128
Connecting the all-in-one to a phone line	128
Connecting an additional telephone device	129
Configuring the time, date, and fax header	130
Setting the answer mode (autoanswer)	131
Setting the answering ring pattern (if needed)	131
Installing the all-in-one software and configuring the all-in-one for operating environments	132
Types of connections that are supported	132
Setup that is required for all-in-one functionality	133
All-in-one software components	136
Installing the software for Windows computers	139
Installing the software for Macintosh computers	143
Using the Customization Utility	145
Uninstalling the all-in-one software	145
Uninstalling the software for Windows computers	145
Uninstalling the software for Macintosh computers (all versions)	146
Maintaining and troubleshooting	147
Gaining access to the supplies area	148
Maintaining the printheads	148
Cleaning the printheads	148
Cleaning the printhead contacts	149
Aligning the printheads	150
Replacing the ink cartridges	151
Replacing the printheads	151
Calibrating the color	152
Calibrating the linefeed	152
Cleaning the all-in-one	153
Cleaning the scanner glass, ADF lid backing, and ADF window	153
Cleaning the exterior	154
Troubleshooting tips and resources	154
Solving all-in-one problems	156
Solving copy problems	158
Solving problems with sending scans	161
Solving print problems	163
Solving scan problems	172
Solving fax problems	177
Solving photo (memory card) problems	181
Solving color problems	182
Solving media-handling problems	185
Clearing jams	187
Clearing jams in the all-in-one	187
Clearing jams in the ADF	189
Tips for avoiding jams	190
Ordering HPaccessories and supplies	191
Accessories	191
Trays	191
Keyboards	191
Dual inline memory modules (DIMMs)	192
Parallel cables	192
USB cable	192
Supplies	193
Ink cartridges	193
Printheads	193
HPmedia	193
Customer support and warranty	197
Contacting customer support	197
Hewlett-Packard limited warranty statement	199
Specifications and regulatory information	201
Specifications	201
Regulatory information	221
Environmental sustainability program	228
Reduction and elimination	228
Power consumption	228
Hazardous materials	229
Recycling	229
Material safety data sheets	229
End-of-life returns	230
Control-panel mode and setup menus	231
Mode menus	232
Reaching and using a mode menu	232
Copy mode menu	233
Scan mode menu	235
Photo mode menu	236
E-mail mode menu	237
Fax mode menu	238
Setup menus	240
Reaching and using a setup menu	240
Printing a setup menu map	240
PRINT REPORT menu	241
COPY SETUP menu	242
FAX SETUP menu	243
ADV FAX SETUP menu	244
SCAN SETUP menu	245
E-MAIL SETUP menu	245
PHOTO menu	245
PRINTER menu	246
NETWORK & I/O menu	247
ADMIN menu	248
MAINTENANCE menu	250
Control-panel messages	251
Control-panel message types	251
Control-panel messages	252
Printing by using PostScript emulation	257
Installation notes	257
Upgrading from an older version of Windows	257
Identifying different printer drivers in WindowsNT4.0	258
Installing the printer driver only	258
Current HPOfficejet users	258
Specific printing features and issues	259
Printing properties	259
Printing features	259
Index	263
Symbols	263
Numerics	263
A	263
B	263
C	264
D	265
E	266
F	266
G	267
H	267
I	268
J	268
K	268
L	269
M	269
N	270
O	270
P	271
Q	272
R	272
S	273
T	275
U	276
V	276

Match case Limit results 1 per page

272

Index

ENWW

settings

ADMIN menu

246

ADV FAX SETUP menu

242

changing defaults for copy jobs

changing defaults for print jobs

changing defaults for scan jobs

changing for all-in-one

changing for copy jobs

changing for fax jobs

changing for scan jobs

changing from printer drivers

COPY SETUP menu

240

E-MAIL SETUP menu

243

FAX SETUP menu

241

MAINTENANCE menu

248

NETWK & I/O

245

PRINT REPORT menu

239

PRINTER menu

244

restoring for copy jobs

Settings page, embedded Web server

101

setup menus on control panel

238

setup required for functionalities

131

shades, number that the all-in one can produce

258

sharing the all-in-one

Macintosh

142

Windows

140

shielded cable statement

220

side cover for DIMMs

locating

removing

silence detection for older-model fax machine

125

size

all-in-one

199

configuring for e-mail attachments

123

media supported

reduced when copying, troubleshooting

157

reduced when scanning, troubleshooting

174

skew

when copying, troubleshooting

158

when printing, troubleshooting

164

169

when scanning, troubleshooting

173

slanted images.

See

skew

slots for connectivity, specifications

200

slots for memory cards

slow faxes, troubleshooting

178

SLP support

204

Smart Media memory card

214

smeared pages, troubleshooting

167

smearing ink when printing, troubleshooting

167

SMTP, configuring

123

SNMP

network support

204

security support

201

software

components on Starter CDs

134

features

135

HP Image Zone

HP Photo & Imaging

installing for Macintosh

141

installing for Windows

137

OCR

optional on Starter CDs

137

Toolbox

103

uninstalling

143

warranty

197

Solaris

printer software, downloading

137

support

203

sound pressure and level

218

sound volumes, setting

116

spaces, inserting on keypad

SPARC system support

203

special character support on keypad and keyboard

special media

specifications

battery

227

media

paper handling

product

199

speed

configuring for printing

119

specifications

210

troubleshooting

163

troubleshooting for fax

178

troubleshooting for scanner

170

speed-dial entries

printing and viewing

printing template for control panel

setting up for e-mail addresses

setting up for fax numbers

setting up for network folders

speed-dial groups

setting up for e-mail addresses

setting up for fax numbers

splitters, using with all-in-one

175

SSL/TLS (HTTPS) security support

201

standby power consumption

218

TART

button

start guide

Starter CDs

creating custom installer

143

optional software contents

137

software contents

134

status

messages

249

monitoring

107

TOP

button

stopping jobs from control panel

storage temperature specifications

218

streak or dots when scanning, troubleshooting

174

streaks

when copying, troubleshooting

158

when scanning, troubleshooting

174

stripes when scanning, troubleshooting

173

SUBJECT line in e-mail messages, configuring

122

subnet mask, configuring

120