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HP ProBook 6540b ProtectTools (Select Models Only) - Vista - Page 75

General tasks, Using a key sequence to initiate shredding, Shred, Key sequence, SHIFT

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General tasks You can use File Sanitizer to perform the following tasks: ● Use a key sequence to initiate shredding-This feature allows you to create a key sequence (for example, ctrl+alt+s) to initiate shredding. For details, refer to Using a key sequence to initiate shredding on page 67. ● Use the File Sanitizer icon to initiate shredding-This feature is similar to the drag-and-drop feature in Windows. For details, refer to Using the File Sanitizer icon on page 68. ● Manually shred a specific asset or all selected assets-These features allows you to manually shred items without waiting for the regular shred schedule to be invoked. For details, refer to Manually shredding one asset on page 68 or Manually shredding all selected items on page 68. ● Manually activate free space bleaching-This feature allows you to manually activate free space bleaching. For details, refer to Manually activating free space bleaching on page 69. ● Abort a shred or free space bleaching operation-This feature allows you to stop the shred or free space bleaching operation. For details, refer to Aborting a shred or free space bleaching operation on page 69. ● View the log files-This feature allows you to view shred and free space bleaching log files, which contain any errors or failures from the last shred or free space bleaching operation. For details, refer to Viewing the log files on page 69. NOTE: The shred or free space bleaching operation can take a significant length of time. Even though shredding and free space bleaching are performed in the background, your computer may run slower due to increased processor usage. Using a key sequence to initiate shredding To specify a key sequence, follow these steps: 1. Open File Sanitizer, and click Shred. 2. Select the Key sequence check box. 3. Enter a character in the available box. 4. Select either the CTRL box or the ALT box, and then select the SHIFT box. For example, to initiate automatic shredding using the s key and ctrl+shift, enter s in the box, and then select the CTRL and SHIFT options. NOTE: Be sure to select a key sequence that is different from other key sequences you have configured. To initiate shredding using a key sequence: 1. Hold down the shift key and the ctrl key or the alt key (or whichever combination you specified) while pressing your chosen character. 2. If a confirmation dialog box opens, click Yes. General tasks 67

Section	Page
Introduction to security	9
HP ProtectTools features	10
Achieving key security objectives	11
Protecting against targeted theft	11
Restricting access to sensitive data	11
Preventing unauthorized access from internal or external locations	11
Creating strong password policies	12
Additional security elements	13
Assigning security roles	13
Managing HP ProtectTools passwords	13
Creating a secure password	15
Backing up and restoring HP ProtectTools credentials	15
Getting started	16
Opening HP ProtectTools Administrative Console	17
Enabling security features	18
Enrolling your fingerprints	19
Setting up a smart card	20
Using Administrative Console	21
Configuring your system	22
Setting up authentication for your computer	23
Logon Policy	23
Session Policy	23
Settings	24
Managing users	25
Specifying device settings	26
Fingerprints	26
Smart card	26
Configuring your applications	27
General tab	28
Applications tab	29
Adding management tools	30
HP ProtectTools Security Manager	31
Setup procedures	32
Getting started	32
Registering credentials	32
Enrolling your fingerprints	32
Changing your Windows password	33
Setting up a smart card	33
Using the Security Manager dashboard	33
Opening HP ProtectTools Security Manager	34
General tasks	35
Password Manager	35
For web pages or programs where a logon has not yet been created	35
For web pages or programs where a logon has already been created	35
Adding logons	36
Editing logons	37
Using the logons menu	37
Organizing logons into categories	37
Managing your logons	38
Assessing your password strength	38
Password Manager icon settings	38
Settings	39
Credentials	39
Your personal ID card	40
Setting your preferences	40
Backing up and restoring your data	41
Adding applications	42
Security Applications Status	42
Drive Encryption for HP ProtectTools (select models only)	43
Setup procedures	44
Opening Drive Encryption	44
General tasks	45
Activating Drive Encryption	45
Deactivating Drive Encryption	45
Logging in after Drive Encryption is activated	45
Protect your data by encrypting your hard drive	46
Displaying encryption status	46
Advanced tasks	47
Managing Drive Encryption (administrator task)	47
Encrypting or decrypting individual drives	47
Backup and recovery (administrator task)	47
Creating backup keys	47
Performing a recovery	48
Privacy Manager for HP ProtectTools (select models only)	49
Setup procedures	50
Opening Privacy Manager	50
Managing Privacy Manager Certificates	50
Requesting and installing a Privacy Manager Certificate	50
Requesting a Privacy Manager Certificate	51
Obtaining a preassigned Privacy Manager Corporate Certificate	51
Installing a Privacy Manager Certificate	51
Viewing Privacy Manager Certificate details	52
Renewing a Privacy Manager Certificate	52
Setting a default Privacy Manager Certificate	52
Deleting a Privacy Manager Certificate	52
Restoring a Privacy Manager Certificate	53
Revoking your Privacy Manager Certificate	53
Managing Trusted Contacts	53
Adding Trusted Contacts	54
Adding a Trusted Contact	54
Adding Trusted Contacts using Microsoft Outlook contacts	55
Viewing Trusted Contact details	55
Deleting a Trusted Contact	56
Checking revocation status for a Trusted Contact	56
General tasks	57
Using Privacy Manager in Microsoft Outlook	57
Configuring Privacy Manager for Microsoft Outlook	57
Signing and sending an e-mail message	57
Sealing and sending an e-mail message	58
Viewing a sealed e-mail message	58
Using Privacy Manager in a Microsoft Office 2007 document	58
Configuring Privacy Manager for Microsoft Office	59
Signing a Microsoft Office document	59
Adding a signature line when signing a Microsoft Word or Microsoft Excel document	59
Adding suggested signers to a Microsoft Word or Microsoft Excel document	59
Adding a suggested signer's signature line	60
Encrypting a Microsoft Office document	60
Removing encryption from a Microsoft Office document	61
Sending an encrypted Microsoft Office document	61
Viewing a signed Microsoft Office document	61
Viewing an encrypted Microsoft Office document	62
Using Privacy Manager in Windows Live Messenger	62
Starting a Privacy Manager Chat session	62
Configuring Privacy Manager for Windows Live Messenger	63
Chatting in the Privacy Manager Chat window	63
Viewing chat history	64
Reveal all sessions	64
Reveal sessions for a specific account	65
View a session ID	65
View a session	65
Search sessions for specific text	65
Delete a session	65
Add or remove columns	66
Filter displayed sessions	66
Displaying sessions for a specific account	66
Displaying sessions for a range of dates	66
Displaying sessions that are saved in a folder other than the default folder	66
Advanced tasks	67
Migrating Privacy Manager Certificates and Trusted Contacts to a different computer	67
Backing up Privacy Manager Certificates and Trusted Contacts	67
Restoring Privacy Manager Certificates and Trusted Contacts	67
Central administration of Privacy Manager	68
File Sanitizer for HP ProtectTools	69
Shredding	70
Free space bleaching	71
Setup procedures	72
Opening File Sanitizer	72
Setting a shred schedule	72
Setting a free space bleaching schedule	72
Selecting or creating a shred profile	73
Selecting a predefined shred profile	73
Customizing a shred profile	73
Customizing a simple delete profile	74
General tasks	75
Using a key sequence to initiate shredding	75
Using the File Sanitizer icon	76
Manually shredding one asset	76
Manually shredding all selected items	76
Manually activating free space bleaching	77
Aborting a shred or free space bleaching operation	77
Viewing the log files	77
Device Access Manager for HP ProtectTools (select models only)	78
Setup Procedures	79
Opening Device Access Manager	79
Configuring device access	79
Device administrators group	79
Simple Configuration	79
Starting background service	80
Device Class Configuration	81
Denying access to a user or group	82
Allowing access for a user or a group	83
Removing access for a user or a group	83
Allowing access to a class of devices for one user of a group	84
Allowing access to a specific device for one user of a group	84
Resetting the configuration	84
Advanced tasks	86
Controlling access to the configuration settings	86
Granting access to an existing group or user	86
Denying access to an existing group or user	87
Adding a new group or user	87
Removing group or user access	87
Related documentation	87
LoJack Pro for HP ProtectTools	88
Troubleshooting	89
HP ProtectTools Security Manager	89
Device Access Manager for HP ProtectTools	91
Miscellaneous	93
Glossary	94

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General tasks

You can use File Sanitizer to perform the following tasks:

●

Use a key sequence to initiate shredding—This feature allows you to create a key sequence (for

example,

ctrl+alt+s

) to initiate shredding. For details, refer to

Using a key sequence to initiate

shredding

on page

●

Use the File Sanitizer icon to initiate shredding—This feature is similar to the drag-and-drop feature

in Windows. For details, refer to

Using the File Sanitizer icon

on page

●

Manually shred a specific asset or all selected assets—These features allows you to manually

shred items without waiting for the regular shred schedule to be invoked. For details, refer to

Manually shredding one asset

on page

Manually shredding all selected items

on page

●

Manually activate free space bleaching—This feature allows you to manually activate free space

bleaching. For details, refer to

Manually activating free space bleaching

on page

●

Abort a shred or free space bleaching operation—This feature allows you to stop the shred or free

space bleaching operation. For details, refer to

Aborting a shred or free space bleaching operation

on page

●

View the log files—This feature allows you to view shred and free space bleaching log files, which

contain any errors or failures from the last shred or free space bleaching operation. For details,

refer to

Viewing the log files

on page

NOTE:

The shred or free space bleaching operation can take a significant length of time. Even though

shredding and free space bleaching are performed in the background, your computer may run slower

due to increased processor usage.

Using a key sequence to initiate shredding

To specify a key sequence, follow these steps:

Open File Sanitizer, and click

Shred

Select the

Key sequence

check box.

Enter a character in the available box.

Select either the

CTRL

box or the

ALT

box, and then select the

SHIFT

box.

For example, to initiate automatic shredding using the

key and

ctrl+shift

, enter

in the box, and

then select the

CTRL

and

SHIFT

options.

NOTE:

Be sure to select a key sequence that is different from other key sequences you have

configured.

To initiate shredding using a key sequence:

Hold down the

shift

key and the

ctrl

key or the

alt

key (or whichever combination you specified)

while pressing your chosen character.

If a confirmation dialog box opens, click

Yes

General tasks