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Ricoh 2210L Operating Instructions - Page 7

NOTICE, Caution, Notice about the Telephone Consumer Protection Act Valid in USA only. - fax machine

UPC - 026649304705

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NOTICE Note to users in the United States of America Notice: This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one more of the following measures: • Reorient or relocate the receiving antenna. • Increase the separation between the equipment and receiver. • Connect the equipment into an outlet on a circuit different from that to which the receiver is connected. • Consult the dealer or an experienced radio /TV technician for help. Caution Changes or modifications not expressly approved by the party responsible for compliance could void the user's authority to operate the equipment. Notice about the Telephone Consumer Protection Act (Valid in USA only). The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device, including FAX machines, to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity, or individual. (The telephone number provided may not be a 900 number or any other number for which charges exceed local or long-distance transmission charges.) In order to program this information into your FAX machine, you should complete the following steps: Follow the FAX HEADER programming procedure in the Programming chapter of the operating instructions to enter the business identification and telephone number of the terminal or business. This information is transmitted with your document by the FAX HEADER feature. In addition to the information, be sure to program the date and time into your machine. vi

Section	Page
Contents	10
Getting Started	16
Setting Up Your Machine	17
Unpacking	17
Selecting a Location	19
Understanding the Component Location	20
Front View	20
Rear View	20
Control Panel Functions	21
Attaching Accessories	23
Document Output Support	23
Installing the Toner Cartridge	24
Loading Paper	26
Making Connections	30
Connecting to your computer	32
Turning the Machine On	33
Installing Software	34
About Software	34
Printer Driver Features	35
Installing Software in Windows	36
System Requirements	36
Installing Software In Windows	37
Repairing Software	39
Removing Software	41
Setting Up the Machine System	42
Changing the Display Language	42
Setting the Machine ID	43
Entering Characters Using the Number Keypad	44
Setting the Date and Time	46
Changing the Clock Mode	47
Setting the Paper Type and Size	47
Setting Sounds	48
Speaker, Ringer, Key Sound and Alarm Sound	48
Speaker Volume	49
Using the Save Mode	49
Power Save Mode	49
Paper Handling	50
Selecting Print Materials	51
Type, Input Sources and Capacities	51
Guidelines for Paper and Special Materials	52
Selecting an Output Location	53
Printing to the Front Output Tray (Face down)	54
Printing to the Rear Output Slot (Face up)	54
Loading Paper in the Paper Tray	56
Using the Manual Feeder	57
Setting the Paper Type and Size for the Manual Feeder	59
Copying	60
Loading Paper for Copying	61
Preparing a Document	61
Making a Copy	62
Setting Copy Options	63
Darkness	63
Original Type	64
Number of Copies	64
Reduced/Enlarged Copying	65
Changing the Default Settings	66
Setting the Time Out Option	67
Collation Copying	67
Faxing	68
Sending a Fax	69
Changing the Fax Setup options	69
Available Fax Setup Options	70
Loading a Document	72
Adjusting the Document Resolution	73
Sending a Fax Automatically	74
Sending a Fax Manually	75
Redialing the Last Number	75
Confirming Transmission	76
Automatic Redialing	76
Receiving a Fax	77
About Receiving Modes	77
Loading Paper for Receiving Faxes	78
Receiving Automatically in Fax Mode	78
Receiving Automatically in Ans/Fax Mode	79
Receiving Manually in Tel Mode	79
Receiving Manually Using Remote Receive Start Code	80
Receiving Faxes Using the DRPD Mode	80
Receiving Faxes in the Memory	81
Automatic Dialing	82
One-touch Dialing	82
Storing a Number for One-touch Dialing	82
Sending a Fax using a One-touch Number	83
Speed Dialing	83
Storing a Number for Speed Dialing	83
Sending a Fax using a Speed Number	84
Group Dialing	85
Setting a Group Dial Number	85
Editing Group Dial Numbers	86
Sending a Fax Using Group Dialing (Multi-address Transmission)	87
Searching for a Number in the Memory	87
Searching Sequentially through the Memory	87
Searching with a Particular First Letter	88
Printing a Phone Book List	88
Advanced Fax Functions	89
Sending Broadcasting Faxes	89
Sending a Delayed Fax	90
Sending a Priority Fax	92
Polling a Remote Machine	93
Adding Documents to a Scheduled Fax	94
Canceling a Scheduled Fax	95
Additional Features	96
Using Secure Receiving Mode	96
Printing Reports	98
Using Advanced Fax Settings	100
Changing Setting Options	100
Advanced Fax Setting Options	101
Using the Remote Control Panel	103
Printing	106
Printing a Document in Windows	107
Canceling a Print Job	110
Using a Favorite Setting	111
Using Help	111
Setting Paper Properties	112
Setting Graphic Properties	114
Printing Multiple Pages on One Sheet of the Paper	116
Printing a Reduced or Enlarged Document	118
Fitting Your Document to a Selected Paper Size	119
Printing Posters	120
Using Watermarks	121
Using an Existing Watermark	121
Creating a Watermark	122
Editing a Watermark	123
Deleting a Watermark	123
Using Overlays	124
What is an Overlay?	124
Creating a New Page Overlay	124
Using a Page Overlay	126
Deleting a Page Overlay	127
Setting Up the Locally Shared Printer	128
In Windows 9x/Me	128
In Windows NT 4.0/2000/XP	130
Scanning	132
Scanning Basics	133
Scanning Process with TWAIN- enabled Software	133
Maintenance	134
Clearing the Memory	135
Adjusting Shading	136
Cleaning Your Machine	136
Cleaning the Outside	136
Cleaning the Inside	137
Cleaning the Scanning Glass	138
Maintaining the Toner Cartridge	139
Redistributing Toner	140
Replacing the Toner Cartridge	141
Setting the Notify Toner Option	142
Cleaning the Drum	142
Ignoring the Toner Empty Message	143
Troubleshooting	144
Clearing Document Jams	145
Clearing Paper Jams	146
In Tray 1	146
In Tray 2	147
In the Paper Exit Area	148
In the Fuser Area or Around the Toner Cartridge	149
In the Manual Feeder	149
Tips for Avoiding Paper Jams	150
Clearing LCD Error Messages	151
Solving Problems	154
Paper Feeding Problems	154
Printing Problems	155
Printing Quality Problems	157
Copying Problems	162
Scanning Problems	163
Faxing Problems	164
Appendix	166
Installing an Optional Tray	167
Setting Tray 2 in the Printer’s Properties	168
Setting the Paper Type and Size for Tray 2	169
Specifications	170
General Specifications	170
Scanner Specifications	171
Copier Specifications	171
Printer Specifications	172
Facsimile Specifications	173
Paper Specifications	174

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NOTICE

Note to users in the United States of America

Notice:

This equipment has been tested and found to comply with the limits for a Class B digital device,

pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable

protection against harmful interference in a residential installation. This equipment generates,

uses and can radiate radio frequency energy and, if not installed and used in accordance with

the instructions, may cause harmful interference to radio communications. However, there is

no guarantee that interference will not occur in a particular installation. If this equipment does

cause harmful interference to radio or television reception, which can be determined by turning

the equipment off and on, the user is encouraged to try to correct the interference by one more

of the following measures:

• Reorient or relocate the receiving antenna.

• Increase the separation between the equipment and receiver.

• Connect the equipment into an outlet on a circuit different from that to which the

receiver is connected.

• Consult the dealer or an experienced radio /TV technician for help.

Caution

Changes or modifications not expressly approved by the party responsible for

compliance could void the user's authority to operate the equipment.

Notice about the Telephone Consumer Protection Act (Valid in USA only).

The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use

a computer or other electronic device, including FAX machines, to send any message

unless such message clearly contains in a margin at the top or bottom of each

transmitted page or on the first page of the transmission, the date and time it is sent

and an identification of the business or other entity, or other individual sending the

message and the telephone number of the sending machine or such business, other

entity, or individual. (The telephone number provided may not be a 900 number or any

other number for which charges exceed local or long-distance transmission charges.)

In order to program this information into your FAX machine, you should complete the

following steps: Follow the FAX HEADER programming procedure in the Programming

chapter of the operating instructions to enter the business identification and telephone

number of the terminal or business. This information is transmitted with your document

by the FAX HEADER feature. In addition to the information, be sure to program the date

and time into your machine.