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Receiving Faxes

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RECEIVING FAXES You can set the machine to one of three modes of reception, AUTO, MAN. , or A.M. (Answering Machine). To select the reception mode, press the [RECEPTION MODE] key until the desired reception mode appears in the display. NOV 05 WED 8:20 AM STAD-BY AUTO 100% USING AUTO MODE Select AUTO mode when you only want to receive faxes on your telephone line. The machine will automatically answer all calls and receive incoming faxes. USING MAN. MODE MAN. is the most convenient mode for receiving phone calls if you have an extension phone. To have true manual mode, the machine must be set to not answer while in MANUAL mode (See "SETTING THE NUMBER OF RINGS FOR MANUAL RECEPTION" (p.29)). You can also receive faxes; however, all calls must first be answered by picking up the receiver on the extension phone or telephone connected to the same line. USING A.M. MODE 4 Select this mode when an answering machine is connected to the machine and you want the answering machine to answer all calls. This allows you to receive both voice messages and faxes when you are out. 63

Section	Page
Operational Manual for general information	1
Operational Manual for Fax Expansion Kit	105
Software Setup Guide	209
SAFETY STANDARDS	210
INTRODUCTION	211
CONTENTS	212
BEFORE INSTALLATION	213
CD-ROMS AND SOFTWARE	213
CD-ROMS IN THE NETWORK EXPANSION KIT	213
SYSTEM REQUIREMENTS	215
SOFTWARE REQUIREMENTS	215
CONNECTING TO A NETWORK	216
CHECKING THE IP ADDRESS	216
HOW TO RESET THE NETWORK EXPANSION KIT	216
USER PROGRAMS FOR THE NETWORK EXPANSION KIT	217
SETUP IN A WINDOWS ENVIRONMENT	218
INSTALLING THE SOFTWARE	218
INSTALLING THE PRINTER DRIVER	218
SHARING THE PRINTER USING WINDOWS NETWORKING	221
INSTALLING THE PRINTER STATUS MONITOR	223
INSTALLING THE PS DISPLAY FONTS	224
USING THE PPD FILE	225
Installing the resident font information for PPD (only when the PPD file is installed in Windows 98/Me)	225
CONFIGURING THE PRINTER DRIVER	226
SETUP IN A MACINTOSH ENVIRONMENT	227
MAC OS X	227
MAC OS 9.0 - 9.2.2	231
Operational Manual for Network Scanner	234
INTRODUCTION	235
CONTENTS	236
BEFORE USING THE NETWORK SCANNER FUNCTION	237
ABOUT THE NETWORK SCANNER FUNCTION	237
SETTINGS AND PROGRAMMING REQUIRED FOR THE NETWORK SCANNER FEATURE	238
HOW TO ACCESS THE WEB PAGE AND VIEW HELP	238
ABOUT THE WEB PAGE (FOR USERS)	239
STORING SCANNING SETTINGS	240
STORING DESTINATIONS	241
ABOUT THE WEB PAGE (FOR THE ADMINISTRATOR)	246
BASIC SETTINGS FOR NETWORK SCANNING	247
VARIOUS SERVER SETTINGS	248
PROTECTING INFORMATION PROGRAMMED IN THE WEB PAGE ([Passwords])	249
USING THE NETWORK SCANNER FUNCTION	250
BASIC TRANSMISSION PROCEDURE	250
TRANSMISSION METHODS FOR SCAN TO E-MAIL	251
IMAGE ORIENTATION AND STANDARD ORIGINAL LOADING ORIENTATION	253
HOW TO ENTER CHARACTERS	253
TROUBLESHOOTING	254
TROUBLESHOOTING	254
DISPLAY MESSAGES	255
IF YOUR E-MAIL IS RETURNED	255
IMPORTANT POINTS WHEN USING SCAN TO E-MAIL	256
CHECKING THE IP ADDRESS	257
HOW TO RESET THE NETWORK EXPANSION KIT	257
SHARPDESK CD-ROM (for Windows)	258
SOFTWARE PROGRAMS	258
SHARPDESK (Desktop Document Management Software)	258
NETWORK SCANNER TOOL	258
SHARP TWAIN AR/DM	258
USER'S GUIDES FOR SOFTWARE PROGRAMS	259
INSTALLING THE SOFTWARE PROGRAM	260
INSTALLING SHARPDESK AND NETWORK SCANNER TOOL	260
INSTALLING SHARP TWAIN AR/DM	261
UNINSTALLING THE SOFTWARE PROGRAM	261
UNINSTALLING THE SOFTWARE PROGRAM FROM THE CONTROL PANEL	261
SPECIFICATIONS	262
Online Manual for Network Printer	264
Introduction	265
Trademark Acknowledgments	265
How to use the online manual	266
How to Control the Online Manual	266
Following Links	266
Using Bookmarks	266
How to Print Out This Manual	266
Contents	267
Basic printing	269
If the tray runs out of paper during printing	270
When the 250-sheet paper feed unit is installed:	270
Cancel a print job	270
When \	270
When \	270
When \	270
Opening the printer driver from the \	271
Windows 2000/XP/Server 2003/Vista	271
Windows 98/Me	271
Printer driver settings	272
Two-sided printing	273
Pamphlet style	274
Printing multiple pages on one page	275
Fitting the printed image to the paper	276
Rotating the print image 180 degrees	277
Printing a watermark	278
How to Print a Watermark	278
Printing text and lines/graphics in black	279
Printing text in black	279
Printing lines and vector graphics in black	279
Printer utilities	280
Printer Status Monitor (for general users)	280
Printer Administration Utility (for administrators)	280
Before using the Printer Status Monitor	280
Printing via a server	280
Direct printing without a server	280
Using the printer utilities	281
Starting up the printer utilities	281
Printer Status Monitor	281
Printer Administration Utility	281
Using the printer utilities	281
Printer Status Monitor	281
Printer Administration Utility	281
Changing the Printer Status Monitor settings	282
Checking the printer status	283
Basic printing	284
If the tray runs out of paper during printing	285
When the 250-sheet paper feed unit is installed:	285
Cancel a print job	285
When \	285
When \	285
When \	285
About the Web pages	286
How to access the Web page and view help	286
Directly printing a file in a computer	288
Advanced job settings	288
Configuring the printer condition settings	289
How to configure the settings	290
Printer condition setting menu	291
Printer condition settings	292
Default Settings	292
PCL Settings	293
PostScript Settings	294
Protecting information programmed in the web page ([Passwords])	296
E-mail print function	297
Setting up the E-mail print function	297
Using the E-mail print function	298
Configuring a setting in the key operator programs	299
Key operator programs	300
Default settings	300
Interface settings	300
E-mail status and e-mail alert settings	301
Information setup	301
SMTP setup	301
Status message setup	302
Alerts message setup	303
Troubleshooting	304
Check the connections	304
Points to check in Windows	304
Points to check on the Macintosh	304
Removing the software	305
Windows	305
Macintosh (Mac OS 9.0 to 9.2.2)	305
Printer specifications	306
Printer driver specifications	307

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RECEIVING FAXES

You can set the machine to one of three modes of reception,

AUTO

MAN.

, or

A.M.

(Answering Machine).

To select the reception mode, press the [RECEPTION MODE] key until the desired reception mode appears in the

display.

USING AUTO MODE

Select

AUTO

mode when you only want to receive faxes on your telephone line. The machine will automatically

answer all calls and receive incoming faxes.

USING MAN. MODE

MAN.

is the most convenient mode for receiving phone calls if you have an extension phone. To have true manual

mode, the machine must be set to not answer while in MANUAL mode (See "SETTING THE NUMBER OF RINGS

FOR MANUAL RECEPTION" (p.29)). You can also receive faxes; however, all calls must first be answered by

picking up the receiver on the extension phone or telephone connected to the same line.

USING A.M. MODE

Select this mode when an answering machine is connected to the machine and you want the answering machine to

answer all calls. This allows you to receive both voice messages and faxes when you are out.

NOV 05 WED

8:20 AM

STAD-BY

AUTO 100%