Xerox 7300DN User Guide - Page 85

Reporting Data Custodial Procedures

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Serial Number This attribute displays the Serial Number assigned to the selected printer. This is only applicable to Xerox printers and is only optional for group reports. A brief description of attributes that appear on all printed reports follows. Name This attribute assigns a name to the printer. The printer name is taken from an assigned name retrieved from the printer during the PrinterMap discover process. If the name is not available, PrinterMap uses the printer's IP or IPX address as its name. A printer's name can be modified through the printer's Printer Properties window. Date This attribute displays date and time data is collected (i.e., when the report poll occurred). Lifetime Impressions This attribute displays the total impression count created by the printer over the course if its life. Reporting Data Custodial Procedures PrinterMap stores up to two years of reporting data in individual printer files in the [Drive]:\[Install Directory]\Data\Accinfo directory. At the end of the second year, PrinterMap removes all data from the first year and proceeds to store Third year reporting data is stored in place of first year data. After the third year, PrinterMap removes all data from the second year in preparation for storing the fourth year's data. NOTE: PrinterMap stores reporting data based on a calendar year. Regardless of the PrinterMap installation date, December 31st is considered the end of a year's reporting data. If PrinterMap is installed in November of 1998, in January of 2000 the reporting data for all of 1998 is removed. The data is cleared during the first poll after midnight of January 1st. The exact date and time of the poll depends on the Standard and Custom polling interval parameters specified in the Reporting Configuration window. In preparation for data loss, 28 days before December 31st, PrinterMap gives warning of the impending data loss using the warning shown below. PrinterMap User Guide 69

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PrinterMap User Guide
69
Serial Number
This attribute displays the Serial Number assigned to the selected printer. This is
only applicable to Xerox printers and is only optional for group reports.
A brief description of attributes that appear on all printed reports follows.
Name
This attribute assigns a name to the printer. The printer name is taken from an
assigned name retrieved from the printer during the PrinterMap discover process.
If the name is not available, PrinterMap uses the printer’s IP or IPX address as its
name. A printer’s name can be modified through the printer’s Printer Properties
window.
Date
This attribute displays date and time data is collected (i.e., when the report poll
occurred).
Lifetime Impressions
This attribute displays the total impression count created by the printer over the
course if its life.
Reporting Data Custodial Procedures
PrinterMap stores up to two years of reporting data in individual printer files in
the [
Drive]
:\[
Install Directory
]\
Data
\
Accinfo
directory. At the end of the second
year, PrinterMap removes all data from the first year and proceeds to store Third
year reporting data is stored in place of first year data. After the third year,
PrinterMap removes all data from the second year in preparation for storing the
fourth year’s data.
NOTE:
PrinterMap stores reporting data based on a calendar year. Regardless
of the PrinterMap installation date, December 31
st
is considered the end
of a year’s reporting data. If PrinterMap is installed in November of
1998, in January of 2000 the reporting data for all of 1998 is removed.
The data is cleared during the first poll after midnight of January 1
st
. The exact
date and time of the poll depends on the Standard and Custom polling interval
parameters specified in the Reporting Configuration window.
In preparation for data loss, 28 days before December 31
st
, PrinterMap gives
warning of the impending data loss using the warning shown below.