Dell B3465dnf Mono Smart Access Card Solution Administrators Guide - Page 16

Configuring e-mail server settings, Configuring scan settings

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Configuring the applications 16 • Secondary SMTP Gateway-If you are using a secondary or backup SMTP server, then type the server IP address or host name. • Secondary SMTP Gateway Port-If you are using a secondary or backup SMTP server, then enter the server port number. • SMTP Timeout-Specify the number of seconds the printer will wait for a response from the SMTP server before timing out. • Reply Address-Make sure this field is cleared. • Use SSL/TLS-Select Disabled, Negotiate, or Required to specify whether e-mail will be sent using an encrypted link. 4 Under the Authentication heading, configure the following settings: • SMTP Server Authentication-If the SMTP server requires user credentials, then select Kerberos 5. If Kerberos is not supported, then select No authentication required. Note: If the SMTP server requires user authentication to send an e-mail but does not support Kerberos, then the IP address or host name of the printer must be added to the SMTP server as a relay. • Device‑Initiated E‑mail-Select None or Use Device SMTP Credentials. Note: If the printer must provide credentials to send an e-mail, then enter the appropriate information under the Device Credentials heading. • User‑Initiated E‑mail-Select Use Session User ID and Password if you are using Kerberos authentication. Select None if you are not using Kerberos authentication. 5 Click Submit. Configuring e-mail server settings 1 From the Embedded Web Server, click Settings or Configuration. 2 Click E-mail/FTP Settings > E-mail Settings. 3 Under the E-mail Server Settings heading, configure the following settings: • Subject-Type a default subject line for each e-mail sent from the printer. For example, Scanned Document. • Message-Type a default message for the body of each e-mail sent from the printer. For example, Please see the attached document. • Send me a copy-You do not need to configure this setting. When the Secure E‑mail application is installed and running, the "Send me a copy" option is always available to users when they send e‑mail from the printer, regardless of how this setting is configured. 4 Click Submit. Configuring scan settings 1 From the Embedded Web Server, click Settings or Configuration. 2 Click E-mail/FTP Settings > E-mail Settings. 3 Under the E-mail Settings heading, configure the following settings if necessary: • Color-To reduce the file size of scanned documents and images, select Off or Gray. • Resolution-The recommended range is between 150 dpi and 300 dpi. You can choose a higher resolution to improve image quality, but higher resolutions increase the file size of scanned documents and images.

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•
Secondary SMTP Gateway
—If you are using a secondary or backup SMTP server, then type the server IP address
or host name.
•
Secondary SMTP Gateway Port
—If you are using a secondary or backup SMTP server, then enter the server
port number.
•
SMTP Timeout
—Specify the number of seconds the printer will wait for a response from the SMTP server before
timing out.
•
Reply Address
—Make sure this field is cleared.
•
Use SSL/TLS
—Select
Disabled
,
Negotiate
, or
Required
to specify whether e-mail will be sent using an encrypted
link.
4
Under the Authentication heading, configure the following settings:
•
SMTP Server Authentication
—If the SMTP server requires user credentials, then select
Kerberos 5
. If Kerberos
is not supported, then select
No authentication required
.
Note:
If the SMTP server requires user authentication to send an e-mail but does not support Kerberos,
then the IP address or host name of the printer must be added to the SMTP server as a relay.
•
Device
‑
Initiated E
‑
mail
—Select
None
or
Use Device SMTP Credentials
.
Note:
If the printer must provide credentials to send an e-mail, then enter the appropriate information
under the Device Credentials heading.
•
User
‑
Initiated E
‑
mail
—Select
Use Session User ID and Password
if you are using Kerberos authentication. Select
None
if you are not using Kerberos authentication.
5
Click
Submit
.
Configuring e-mail server settings
1
From the Embedded Web Server, click
Settings
or
Configuration
.
2
Click
E-mail/FTP Settings
>
E-mail Settings
.
3
Under the E-mail Server Settings heading, configure the following settings:
•
Subject
—Type a default subject line for each e-mail sent from the printer. For example,
Scanned Document
.
•
Message
—Type a default message for the body of each e-mail sent from the printer. For example,
Please
see the attached document
.
•
Send me a copy
—You do not need to configure this setting. When the Secure E
‑
mail application is installed and
running, the “Send me a copy” option is always available to users when they send e
‑
mail from the printer,
regardless of how this setting is configured.
4
Click
Submit
.
Configuring scan settings
1
From the Embedded Web Server, click
Settings
or
Configuration
.
2
Click
E-mail/FTP Settings
>
E-mail Settings
.
3
Under the E-mail Settings heading, configure the following settings if necessary:
•
Color
—To reduce the file size of scanned documents and images, select
Off
or
Gray
.
•
Resolution
—The recommended range is between 150 dpi and 300 dpi. You can choose a higher resolution to
improve image quality, but higher resolutions increase the file size of scanned documents and images.
Configuring the applications
16