Dell B3465dnf Mono Smart Access Card Solution Administrators Guide - Page 24

Using the applications 24 10 For encrypted e‑mail to be sent to a recipient, the recipient must be in the global address book and must have a valid encryption certificate. If an encryption certificate error message appears, then follow the instructions on the screen: • If the message "Cannot encrypt e‑mail for one or more recipients" appears, then do one of the following: - Select Send encrypted e‑mail only to send encrypted e‑mail only to recipients who have encryption certificates. Recipients who do not have encryption certificates will not receive the e‑mail. - Select Send all e‑mails unencrypted to send unencrypted e‑mail to all recipients. - Return to the home screen to cancel the sending of the e‑mail. • If the message "Encryption certificate not found for one or more recipients" appears, then touch Next to send encrypted e‑mail only to recipients who have encryption certificates (recipients who do not have encryption certificates will not receive the e‑mail), or return to the home screen to cancel the sending of the e‑mail. • If the message "No encryption certificates could be found for any of the addresses you entered" appears, then touch Next to send unencrypted e‑mail to all recipients, or return to the home screen to cancel the sending of the e‑mail. • If the message "The e‑mail cannot be sent because encryption certificates could not be found for any recipients" appears, then each recipient will need to obtain an encryption certificate, or the application will need to be configured to allow you to send unencrypted e‑mail. The printer performs a connection test with the e‑mail server, and then scans the first page of your document. 11 To scan additional pages, load the next page, and then touch Scan the Next Page. If you have no more pages to scan, then touch Finish the Job. Using Scan to Network Scanning documents at the printer 1 Load the document into the printer. Note: Documents may be loaded into the Automatic Document Feeder (ADF) or on the scanner glass. For information on the different methods of loading documents, see the User's Guide that came with the printer. 2 From the printer home screen, touch the application icon. 3 If prompted, enter your authentication credentials. 4 Select the destination where you want to receive the scanned document. If prompted, enter the credentials required to access the destination. Contact your system support person for login information. 5 Some additional job options may be available depending on how the application has been configured. Follow the instructions on the screen to update the options. Contact your system support person for more information on each option. 6 Touch Scan It or Send It. Depending on how the application has been configured, you may have the option to preview and make adjustments to scanned pages. 7 To scan additional documents, load the next document, and then do one of the following from the confirmation screen: • Touch Yes, to same destination to scan the document to the previous destination. • Touch Yes, to a different destination to scan the document to a different destination. • Touch No to finish the scan job and return to the printer home screen.