HP iPAQ 912c HP iPAQ 900 Business Messenger Series - Product Guide (Version 2) - Page 78

Install an online address book

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TIP: To read the entire message, tap Menu > Download Message while in the message window. If you are in the message list, tap and hold the message, and then tap Menu > Download Message. The message will download the next time you send and receive e-mail. This will also download message attachments if you have selected those options while setting up your e-mail account. The size column in the message list displays the local size and server size of a message. These numbers might differ because the size of a message can vary between the server and the HP iPAQ. Install an online address book Many e-mail servers, including servers running Exchange Server, can verify names with an online address book called a directory service, using a protocol known as Lightweight Directory Access Protocol (LDAP). When you create an e-mail account, the directory service of your e-mail server is added to the Address, and you are given the option to enable it. After it is enabled, Messaging checks your contact list and then the directory service to verify names that you enter in the To, Cc, and Bcc fields. To enable a directory service or if you want to use additional services, follow these steps: 1. If you are adding a new account, ask your network administrator for the name of the directory service and the server. 2. In the message list, tap Menu > Options > Address. 3. In the In Contacts, get e-mail addresses from list, select which e-mail address book to check in contacts. Contacts will be checked first unless you select None. 4. If your e-mail server is already listed, select the server's directory service check box to enable it and tap ok. 5. If your e-mail service is not listed, tap Add... 6. In the Directory name and Server boxes, enter the LDAP directory and server names. 7. Ask your network administrator if authentication is necessary for your server. If so, select the Authentication is necessary on this server check box, and enter your user name and password. 8. To have messaging check this service, select the Check name against this server check box. TIP: To delete a service, tap and hold the service, and then tap Delete. While synchronizing your Outlook e-mail account, disable any directory services you have installed by clearing the Check name against this server check box. This helps avoid getting error messages when Messaging tries to verify names against the service that you are not connected to. 66 Chapter 11 Messaging

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TIP:
To read the entire message, tap
Menu
>
Download Message
while in the message window.
If you are in the message list, tap and hold the message, and then tap
Menu
>
Download
Message
. The message will download the next time you send and receive e-mail. This will also
download message attachments if you have selected those options while setting up your e-mail
account.
The size column in the message list displays the local size and server size of a message. These
numbers might differ because the size of a message can vary between the server and the HP iPAQ.
Install an online address book
Many e-mail servers, including servers running Exchange Server, can verify names with an online
address book called a directory service, using a protocol known as Lightweight Directory Access
Protocol (LDAP). When you create an e-mail account, the directory service of your e-mail server is
added to the
Address
, and you are given the option to enable it. After it is enabled, Messaging
checks your contact list and then the directory service to verify names that you enter in the
To
,
Cc
,
and
Bcc
fields. To enable a directory service or if you want to use additional services, follow these
steps:
1.
If you are adding a new account, ask your network administrator for the name of the directory
service and the server.
2.
In the message list, tap
Menu
>
Options
>
Address
.
3.
In the
In Contacts, get e-mail addresses from
list, select which e-mail address book to check
in contacts. Contacts will be checked first unless you select
None
.
4.
If your e-mail server is already listed, select the server's directory service check box to enable
it and tap
ok
.
5.
If your e-mail service is not listed, tap
Add…
6.
In the
Directory name
and
Server
boxes, enter the LDAP directory and server names.
7.
Ask your network administrator if authentication is necessary for your server. If so, select the
Authentication is necessary on this server
check box, and enter your user name and
password.
8.
To have messaging check this service, select the
Check name against this server
check box.
TIP:
To delete a service, tap and hold the service, and then tap
Delete
.
While synchronizing your Outlook e-mail account, disable any directory services you have installed
by clearing the
Check name against this server
check box. This helps avoid getting error messages
when
Messaging
tries to verify names against the service that you are not connected to.
66
Chapter 11
Messaging