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Konica Minolta bizhub 501 bizhub 361/421/501 Security Function User Manual - Page 135

User Authentication Function

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User Operations 3 3 3.1 3.1.1 User Operations User Authentication Function When [ON (MFP)] or [ON (External Server)] (Active Directory) is set for Authentication Method of the Administrator Settings, the User Authentication function implements authentication of the user of this machine before he or she actually uses it through the User Password that consists of 8 to 64 digits. During the authentication procedure, the User Password entered for the authentication purpose appears as "*" or "●" on the display. After authentication by a user is successful using the User Name and Password entered from the control panel with the ID & Print Setting function set in the machine, the user can automatically print his or her print data saved in the ID & Print User Box. Because printing occurs after user authentication is performed via the control panel of this machine, it is suitable for printing highly confidential documents. When the Enhanced Security Mode is set to [ON], the number of times in which authentication fails is counted. 2 Note Before operating the machine, the user him/herself should change the User Password from that registered by the Administrator of the machine. For details of changing the User Password, see "Performing Change Password" on page 3-13. For more details of User Name and User Password, ask the Administrator of the machine. Register the ID & Print Document through the printer driver on the PC side. As in the ordinary user authentication procedure, enter the User Name and User Password in the printer driver on the PC side and then specify [ID & Print]. The password entered is displayed as "*." If the User Password does not correspond to the User Name entered, the ID & Print Document is discarded without being registered. Entry of a wrong User Password is counted as unauthorized access. If a wrong User Password is entered a predetermined number of times (once to three times) set by the Administrator of the machine or more, the subsequent authentication operation is an access lock state and it is not possible to transmit the print job. As a result, the access lock state disables user authentication attempts from the control panel or PageScope Web Connection. To cancel the access lock state, the Administrator of the machine must perform the Release Setting. Contact the Administrator of the machine. If the User Password is changed by the Administrator of the machine during operation of this machine, the user him/herself should immediately change the User Password. Performing user authentication If a document is stored in the ID & Print User Box, select any desired login method. Login Method [Begin Printing] [Print & Login] [Access] or [Login] Description Prints only the ID & Print Document of the corresponding user. The user operation mode screen is not called to the screen. The user operation mode screen is called to the screen after the ID & Print Document of the corresponding user is printed. If [Access] or [Login] is selected, only the ordinary login procedure is applicable and no ID & Print Documents are printed. 2 Note Do not leave the machine while you are in the user (account) operation mode. If it is absolutely necessary to leave the machine, be sure first to log off from the user (account) operation mode. Make absolutely sure that your User Password is not known by any other users. 501/421/361 3-2

Section	Page
Contents	2
1 Security	8
1.1 Introduction	8
Compliance with the ISO15408 Standard	8
Operating Precautions	8
INSTALLATION CHECKLIST	9
1.2 Security Functions	10
1.2.1 Check Count Clear Conditions	10
1.3 Data to be Protected	12
1.4 Precautions for Operation Control	13
Roles and Requirements of the Administrator	13
Password Usage Requirements	13
Network Connection Requirements for the Machine	14
User information control server control requirements	14
Security function operation setting operating requirements	14
Operation and control of the machine	14
Machine Maintenance Control	14
1.5 Miscellaneous	15
Password Rules	15
Precautions for Use of Various Types of Applications	15
Encrypting communications	15
IPP printing	16
Types of Data Cleared by Overwrite All Data Function	17
2 Administrator Operations	19
2.1 Accessing the Administrator Settings	19
2.1.1 Accessing the Administrator Settings	19
<From the Control Panel>	20
2.1.2 Accessing the User Mode	22
<From the Control Panel>	22
<From PageScope Web Connection>	24
2.2 Enhancing the Security Function	26
2.2.1 Items cleared by HDD Format	27
2.2.2 Setting the Enhanced Security Mode	28
<Setting can be made only from the control panel>	28
2.3 Preventing Unauthorized Access	31
2.3.1 Setting Prohibited Functions When Authentication Error	31
<Setting can be made only from the control panel>	32
2.4 Canceling the Operation Prohibited State	34
2.4.1 Performing Release Setting	34
<Setting can be made only from the control panel>	34
2.5 Setting the Authentication Method	36
2.5.1 Setting the Authentication Method	36
<Setting can be made only from the control panel>	36
2.5.2 Setting the External Server	39
<Setting can be made only from the control panel>	39
2.6 ID & Print Setting Function	41
2.6.1 Setting ID & Print	41
<Setting can be made only from the control panel>	41
2.7 System Auto Reset Function	43
2.7.1 Setting the System Auto Reset function	43
<Setting can be made only from the control panel>	43
2.8 User Setting Function	45
2.8.1 Making user setting	46
<From the Control Panel>	46
<From PageScope Web Connection>	51
2.9 Account Track Setting Function	53
2.9.1 Making account setting	53
<From the Control Panel>	53
<From PageScope Web Connection>	57
2.10 User Box Function	59
2.10.1 Setting the User Box	59
<From the Control Panel>	59
<From PageScope Web Connection>	63
2.10.2 Changing the user attributes and account attributes	65
<From the Control Panel>	65
<From PageScope Web Connection>	69
2.11 Changing the Administrator Password	72
2.11.1 Changing the Administrator Password	72
<Setting can be made only from the control panel>	72
2.12 Protecting Data in the HDD	75
2.12.1 Setting the HDD Lock Password	75
<Setting can be made only from the control panel>	76
2.12.2 Changing the HDD Lock Password	78
<Setting can be made only from the control panel>	78
2.12.3 Setting the Image Data Encryption Passphrase	81
<Setting can be made only from the control panel>	81
2.12.4 Changing and releasing the Image Data Encryption Passphrase	86
<Setting can be made only from the control panel>	86
2.13 Protecting Data Stored in the Flash Memory	91
2.13.1 Setting the Flash Memory Lock Password	91
<Setting can be made only from the control panel>	91
2.13.2 Changing the Flash Memory Lock Password	94
<Setting can be made only from the control panel>	94
2.14 Overwrite All Data Function	97
2.14.1 Setting the Overwrite All Data function	97
<Setting can be made only from the control panel>	98
2.15 SSL Setting Function	100
2.15.1 Setting the SSL	100
<Setting can be made only from PageScope Web Connection>	100
2.15.2 Changing the Encryption Strength Setting	103
<Setting can be made only from PageScope Web Connection>	103
2.15.3 Changing the Mode Using SSL	104
<Setting can be made only from PageScope Web Connection>	104
2.15.4 Removing a Certificate	105
<Setting can be made only from PageScope Web Connection>	105
2.16 S/MIME Communication Setting Function	106
2.16.1 Setting the S/MIME Communication	106
<From the Control Panel>	106
<From PageScope Web Connection>	109
2.16.2 Registering the certificate	111
<From PageScope Web Connection>	111
2.17 SNMP Setting Function	113
2.17.1 Changing the auth-password and priv-password	113
<From the Control Panel>	113
<From PageScope Web Connection>	117
2.17.2 SNMP access authentication function	119
2.17.3 SNMP v3 setting function	119
2.17.4 SNMP network setting function	120
2.18 WebDAV Function	121
2.18.1 Setting the WebDAV Server Password	121
<From the Control Panel>	121
<From PageScope Web Connection>	124
2.19 TCP/IP Setting Function	125
2.19.1 Setting the IP Address	125
<From the Control Panel>	125
<From PageScope Web Connection>	125
2.19.2 Registering the DNS Server	126
<From the Control Panel>	126
<From PageScope Web Connection>	126
2.20 NetWare Setting Function	127
2.20.1 Making the NetWare Setting	127
<From the Control Panel>	127
<From PageScope Web Connection>	127
2.21 SMB Setting Function	128
2.21.1 Setting the NetBIOS Name	128
<From the Control Panel>	128
<From PageScope Web Connection>	128
2.22 AppleTalk Setting Function	129
2.22.1 Making the AppleTalk Setting	129
<From the Control Panel>	129
<From PageScope Web Connection>	129
2.23 E-Mail Setting Function	130
2.23.1 Setting the SMTP Server (E-Mail Server)	130
<From the Control Panel>	130
<From PageScope Web Connection>	130
2.24 Setting PC-FAX receiving	131
2.24.1 Setting PC-FAX receive	131
<From the Control Panel>	131
2.25 Setting TSI distribution	132
2.25.1 Setting TSI distribution	132
<From the Control Panel>	132
2.25.2 Setting TSI distribution and register TSI distribution	132
<From the Control Panel>	132
2.25.3 Setting TSI distribution and register TSI distribution	133
<From the Control Panel>	133
3 User Operations	135
3.1 User Authentication Function	135
3.1.1 Performing user authentication	135
<From the Control Panel>	137
<From PageScope Web Connection>	142
3.1.2 Accessing the ID & Print Document	144
<Setting can be made only from the control panel>	144
3.2 Change Password Function	146
3.2.1 Performing Change Password	146
<From the Control Panel>	146
<From PageScope Web Connection>	149
3.3 Secure Print Document Function	150
3.3.1 Accessing the Secure Print Document	150
<Setting can be made only from the control panel>	151
3.4 User Box Function	154
3.4.1 Setting the User Box	154
<From the Control Panel>	154
<From PageScope Web Connection>	158
3.4.2 Changing the User Box Password and user attributes and account attributes	160
<From the Control Panel>	160
<From PageScope Web Connection>	165
3.4.3 Accessing the User Box and User Box file	169
<From the Control Panel>	170
<From PageScope Web Connection>	172
3.4.4 Sending S/MIME box files	174
<From the Control Panel>	174
3.5 Outline of document save	176
What Document save can do	176
Initial screen of Document save	176
Document save screen	177
File style	178
4 Application Software	180
4.1 PageScope Data Administrator	180
4.1.1 Gaining access from PageScope Data Administrator	180
<From the PC>	180
4.1.2 Setting the user authentication method	183
<From the PC>	183
4.1.3 Changing the authentication mode	185
<From the PC>	185
4.1.4 Making the user settings	188
<From the PC>	188
4.1.5 Making the account settings	189
<From the PC>	189
4.1.6 Registering the certificate	190
<From the PC>	190
4.1.7 SNMP Setting Function	192
<Changing the auth-password and priv-password>	192
4.1.8 DNS Server Setting Function	194
<Registering the DNS Server>	194
4.1.9 NetWare Setting Function	195
<Making the NetWare Setting>	195
4.1.10 SMB Setting Function	196
<Setting the NetBIOS Name>	196
4.1.11 AppleTalk Setting Function	197
<Making the AppleTalk Setting>	197
4.1.12 E-Mail Setting Function	198
<Setting the SMTP Server (E-Mail Server)>	198
4.2 PageScope Box Operator	199
4.2.1 Accessing User Box	199
<From the PC>	199
4.2.2 Creating a User Box	201
<From the PC>	201
4.2.3 Changing User Box properties (user attributes, account attributes)	203
<From the PC>	203
4.2.4 Accessing the User Box file	205
<From the PC>	205
4.3 HDD TWAIN driver	206
4.3.1 Accessing from the HDD TWAIN driver	206
<From the PC>	206
4.4 PageScope Direct Print	208
4.4.1 Printing through PageScope Direct Print	208
<From the PC>	208
4.5 HDD Backup Utility	210
4.5.1 Backup	210
<From the PC>	210
4.5.2 Restore	214

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501/421/361

3-2

User Operations

3.1

User Authentication Function

When [ON (MFP)] or [ON (External Server)] (Active Directory) is set for Authentication Method of the

Administrator Settings, the User Authentication function implements authentication of the user of this

machine before he or she actually uses it through the User Password that consists of 8 to 64 digits. During

the authentication procedure, the User Password entered for the authentication purpose appears as "*" or

●

" on the display.

After authentication by a user is successful using the User Name and Password entered from the control

panel with the ID & Print Setting function set in the machine, the user can automatically print his or her print

data saved in the ID & Print User Box. Because printing occurs after user authentication is performed via the

control panel of this machine, it is suitable for printing highly confidential documents.

When the Enhanced Security Mode is set to [ON], the number of times in which authentication fails is

counted.

Note

Before operating the machine, the user him/herself should change the User Password from that

registered by the Administrator of the machine. For details of changing the User Password, see

"Performing Change Password" on page 3-13

. For more details of User Name and User Password,

ask the Administrator of the machine.

authentication procedure, enter the User Name and User Password in the printer driver on the PC side

and then specify [ID & Print]. The password entered is displayed as "*." If the User Password does not

correspond to the User Name entered, the ID & Print Document is discarded without being registered.

Entry of a wrong User Password is counted as unauthorized access. If a wrong User Password is

entered a predetermined number of times (once to three times) set by the Administrator of the machine

or more, the subsequent authentication operation is an access lock state and it is not possible to

transmit the print job. As a result, the access lock state disables user authentication attempts from the

control panel or PageScope Web Connection. To cancel the access lock state, the Administrator of the

machine must perform the Release Setting. Contact the Administrator of the machine.

If the User Password is changed by the Administrator of the machine during operation of this machine,

the user him/herself should immediately change the User Password.

3.1.1

Performing user authentication

If a document is stored in the ID & Print User Box, select any desired login method.

Note

Do not leave the machine while you are in the user (account) operation mode. If it is absolutely neces-

sary to leave the machine, be sure first to log off from the user (account) operation mode.

Make absolutely sure that your User Password is not known by any other users.

Description

[Begin Printing]

Prints only the ID & Print Document of the corresponding user. The user operation

mode screen is not called to the screen.

[Print & Login]

The user operation mode screen is called to the screen after the ID & Print Docu-

ment of the corresponding user is printed.

[Access] or [Login]

If [Access] or [Login] is selected, only the ordinary login procedure is applicable

and no ID & Print Documents are printed.