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Konica Minolta bizhub 501 bizhub 361/421/501 Security Function User Manual - Page 83

Overwrite All data

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Administrator Operations 2 7 To prevent entry of a wrong Image Data Encryption Passphrase, enter the 20-digit Image Data Encryption Passphrase once again. - Press the [C] key to clear all characters. - Touch [Delete] to delete the last character entered. - Touch [Shift] to show the upper case/symbol screen. - Touch [Cancel] to go back to the HDD Settings screen. 8 Touch [OK]. ? What if there is a mismatch in the Image Data Encryption Passphrases? % If there is a mismatch in the Image Data Encryption Passphrases, a message appears that tells that there is a mismatch in the Image Data Encryption Passphrases. Perform steps 4 through 7 once again. 9 Select the image data formatting method. - HDD Format Outline: Image data is deleted logically. Date migration condition: Abbreviated address, Group address, Program address, Box information, User registration, Group registration, Program memory are migrated, however, Audit log, Job history, Fax journal and encrypted PDF file are deleted. Image data deletion condition: As it is the logical deletion, remaining information of the data remains at HDD. Execution time: Around 30 seconds. Operation method: Go to step 10 when HDD format is selected. - Overwrite image data Outline: Image data currently set is deleted. Data migration condition: All data excepting image data is migrated. Image data deletion condition: When Primary data overwrite function is ON, Image data is overwritten according to the setting condition of the Overwrite Primary data. When the function is OFF, remaining data remains at HDD. Execution time: The time depends on the amount of image. Operation method: Go to step 13, when Overwrite Image data is selected. - Overwrite All data Outline: HDD partitions that store image data are overwritten according to the set mode. Data migration condition: Abbreviated address, Group address, Program address, Box information, User registration, Group registration, Program memory are migrated, however, Audit log, Job history, Fax journal and encrypted PDF file are deleted. Image data delete condition: All image data including remaining one is deleted. Execution time: Execution time varies between 1 hour or less and 4 hours according to the mode set. Operation method: Go to step 16 when Overwrite All data is selected. 501/421/361 2-66

Section	Page
Contents	2
1 Security	8
1.1 Introduction	8
Compliance with the ISO15408 Standard	8
Operating Precautions	8
INSTALLATION CHECKLIST	9
1.2 Security Functions	10
1.2.1 Check Count Clear Conditions	10
1.3 Data to be Protected	12
1.4 Precautions for Operation Control	13
Roles and Requirements of the Administrator	13
Password Usage Requirements	13
Network Connection Requirements for the Machine	14
User information control server control requirements	14
Security function operation setting operating requirements	14
Operation and control of the machine	14
Machine Maintenance Control	14
1.5 Miscellaneous	15
Password Rules	15
Precautions for Use of Various Types of Applications	15
Encrypting communications	15
IPP printing	16
Types of Data Cleared by Overwrite All Data Function	17
2 Administrator Operations	19
2.1 Accessing the Administrator Settings	19
2.1.1 Accessing the Administrator Settings	19
<From the Control Panel>	20
2.1.2 Accessing the User Mode	22
<From the Control Panel>	22
<From PageScope Web Connection>	24
2.2 Enhancing the Security Function	26
2.2.1 Items cleared by HDD Format	27
2.2.2 Setting the Enhanced Security Mode	28
<Setting can be made only from the control panel>	28
2.3 Preventing Unauthorized Access	31
2.3.1 Setting Prohibited Functions When Authentication Error	31
<Setting can be made only from the control panel>	32
2.4 Canceling the Operation Prohibited State	34
2.4.1 Performing Release Setting	34
<Setting can be made only from the control panel>	34
2.5 Setting the Authentication Method	36
2.5.1 Setting the Authentication Method	36
<Setting can be made only from the control panel>	36
2.5.2 Setting the External Server	39
<Setting can be made only from the control panel>	39
2.6 ID & Print Setting Function	41
2.6.1 Setting ID & Print	41
<Setting can be made only from the control panel>	41
2.7 System Auto Reset Function	43
2.7.1 Setting the System Auto Reset function	43
<Setting can be made only from the control panel>	43
2.8 User Setting Function	45
2.8.1 Making user setting	46
<From the Control Panel>	46
<From PageScope Web Connection>	51
2.9 Account Track Setting Function	53
2.9.1 Making account setting	53
<From the Control Panel>	53
<From PageScope Web Connection>	57
2.10 User Box Function	59
2.10.1 Setting the User Box	59
<From the Control Panel>	59
<From PageScope Web Connection>	63
2.10.2 Changing the user attributes and account attributes	65
<From the Control Panel>	65
<From PageScope Web Connection>	69
2.11 Changing the Administrator Password	72
2.11.1 Changing the Administrator Password	72
<Setting can be made only from the control panel>	72
2.12 Protecting Data in the HDD	75
2.12.1 Setting the HDD Lock Password	75
<Setting can be made only from the control panel>	76
2.12.2 Changing the HDD Lock Password	78
<Setting can be made only from the control panel>	78
2.12.3 Setting the Image Data Encryption Passphrase	81
<Setting can be made only from the control panel>	81
2.12.4 Changing and releasing the Image Data Encryption Passphrase	86
<Setting can be made only from the control panel>	86
2.13 Protecting Data Stored in the Flash Memory	91
2.13.1 Setting the Flash Memory Lock Password	91
<Setting can be made only from the control panel>	91
2.13.2 Changing the Flash Memory Lock Password	94
<Setting can be made only from the control panel>	94
2.14 Overwrite All Data Function	97
2.14.1 Setting the Overwrite All Data function	97
<Setting can be made only from the control panel>	98
2.15 SSL Setting Function	100
2.15.1 Setting the SSL	100
<Setting can be made only from PageScope Web Connection>	100
2.15.2 Changing the Encryption Strength Setting	103
<Setting can be made only from PageScope Web Connection>	103
2.15.3 Changing the Mode Using SSL	104
<Setting can be made only from PageScope Web Connection>	104
2.15.4 Removing a Certificate	105
<Setting can be made only from PageScope Web Connection>	105
2.16 S/MIME Communication Setting Function	106
2.16.1 Setting the S/MIME Communication	106
<From the Control Panel>	106
<From PageScope Web Connection>	109
2.16.2 Registering the certificate	111
<From PageScope Web Connection>	111
2.17 SNMP Setting Function	113
2.17.1 Changing the auth-password and priv-password	113
<From the Control Panel>	113
<From PageScope Web Connection>	117
2.17.2 SNMP access authentication function	119
2.17.3 SNMP v3 setting function	119
2.17.4 SNMP network setting function	120
2.18 WebDAV Function	121
2.18.1 Setting the WebDAV Server Password	121
<From the Control Panel>	121
<From PageScope Web Connection>	124
2.19 TCP/IP Setting Function	125
2.19.1 Setting the IP Address	125
<From the Control Panel>	125
<From PageScope Web Connection>	125
2.19.2 Registering the DNS Server	126
<From the Control Panel>	126
<From PageScope Web Connection>	126
2.20 NetWare Setting Function	127
2.20.1 Making the NetWare Setting	127
<From the Control Panel>	127
<From PageScope Web Connection>	127
2.21 SMB Setting Function	128
2.21.1 Setting the NetBIOS Name	128
<From the Control Panel>	128
<From PageScope Web Connection>	128
2.22 AppleTalk Setting Function	129
2.22.1 Making the AppleTalk Setting	129
<From the Control Panel>	129
<From PageScope Web Connection>	129
2.23 E-Mail Setting Function	130
2.23.1 Setting the SMTP Server (E-Mail Server)	130
<From the Control Panel>	130
<From PageScope Web Connection>	130
2.24 Setting PC-FAX receiving	131
2.24.1 Setting PC-FAX receive	131
<From the Control Panel>	131
2.25 Setting TSI distribution	132
2.25.1 Setting TSI distribution	132
<From the Control Panel>	132
2.25.2 Setting TSI distribution and register TSI distribution	132
<From the Control Panel>	132
2.25.3 Setting TSI distribution and register TSI distribution	133
<From the Control Panel>	133
3 User Operations	135
3.1 User Authentication Function	135
3.1.1 Performing user authentication	135
<From the Control Panel>	137
<From PageScope Web Connection>	142
3.1.2 Accessing the ID & Print Document	144
<Setting can be made only from the control panel>	144
3.2 Change Password Function	146
3.2.1 Performing Change Password	146
<From the Control Panel>	146
<From PageScope Web Connection>	149
3.3 Secure Print Document Function	150
3.3.1 Accessing the Secure Print Document	150
<Setting can be made only from the control panel>	151
3.4 User Box Function	154
3.4.1 Setting the User Box	154
<From the Control Panel>	154
<From PageScope Web Connection>	158
3.4.2 Changing the User Box Password and user attributes and account attributes	160
<From the Control Panel>	160
<From PageScope Web Connection>	165
3.4.3 Accessing the User Box and User Box file	169
<From the Control Panel>	170
<From PageScope Web Connection>	172
3.4.4 Sending S/MIME box files	174
<From the Control Panel>	174
3.5 Outline of document save	176
What Document save can do	176
Initial screen of Document save	176
Document save screen	177
File style	178
4 Application Software	180
4.1 PageScope Data Administrator	180
4.1.1 Gaining access from PageScope Data Administrator	180
<From the PC>	180
4.1.2 Setting the user authentication method	183
<From the PC>	183
4.1.3 Changing the authentication mode	185
<From the PC>	185
4.1.4 Making the user settings	188
<From the PC>	188
4.1.5 Making the account settings	189
<From the PC>	189
4.1.6 Registering the certificate	190
<From the PC>	190
4.1.7 SNMP Setting Function	192
<Changing the auth-password and priv-password>	192
4.1.8 DNS Server Setting Function	194
<Registering the DNS Server>	194
4.1.9 NetWare Setting Function	195
<Making the NetWare Setting>	195
4.1.10 SMB Setting Function	196
<Setting the NetBIOS Name>	196
4.1.11 AppleTalk Setting Function	197
<Making the AppleTalk Setting>	197
4.1.12 E-Mail Setting Function	198
<Setting the SMTP Server (E-Mail Server)>	198
4.2 PageScope Box Operator	199
4.2.1 Accessing User Box	199
<From the PC>	199
4.2.2 Creating a User Box	201
<From the PC>	201
4.2.3 Changing User Box properties (user attributes, account attributes)	203
<From the PC>	203
4.2.4 Accessing the User Box file	205
<From the PC>	205
4.3 HDD TWAIN driver	206
4.3.1 Accessing from the HDD TWAIN driver	206
<From the PC>	206
4.4 PageScope Direct Print	208
4.4.1 Printing through PageScope Direct Print	208
<From the PC>	208
4.5 HDD Backup Utility	210
4.5.1 Backup	210
<From the PC>	210
4.5.2 Restore	214

Match case Limit results 1 per page

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Administrator Operations

To prevent entry of a wrong Image Data Encryption Passphrase, enter the 20-digit Image Data

Encryption Passphrase once again.

–

Press the [C] key to clear all characters.

–

Touch [Delete] to delete the last character entered.

–

Touch [Shift] to show the upper case/symbol screen.

–

Touch [Cancel] to go back to the HDD Settings screen.

Touch [OK].

What if there is a mismatch in the Image Data Encryption Passphrases?

If there is a mismatch in the Image Data Encryption Passphrases, a message appears that tells that

there is a mismatch in the Image Data Encryption Passphrases. Perform steps 4 through 7 once

again.

Select the image data formatting method.

–

HDD Format

Outline: Image data is deleted logically.

Date migration condition: Abbreviated address, Group address, Program address, Box information,

User registration, Group registration, Program memory are migrated,

however, Audit log, Job history, Fax journal and encrypted PDF file are

deleted.

Image data deletion condition: As it is the logical deletion, remaining information of the data remains

at HDD.

Execution time: Around 30 seconds.

Operation method: Go to step 10 when HDD format is selected.

–

Overwrite image data

Outline: Image data currently set is deleted.

Data migration condition: All data excepting image data is migrated.

Image data deletion condition: When Primary data overwrite function is ON, Image data is

overwritten according to the setting condition of the Overwrite

Primary data. When the function is OFF, remaining data remains at

HDD.

Execution time: The time depends on the amount of image.

Operation method: Go to step 13, when Overwrite Image data is selected.

–

Overwrite All data

Outline: HDD partitions that store image data are overwritten according to the set mode.

Data migration condition: Abbreviated address, Group address, Program address, Box information,

User registration, Group registration, Program memory are migrated,

however, Audit log, Job history, Fax journal and encrypted PDF file are

deleted.

Image data delete condition: All image data including remaining one is deleted.

Execution time: Execution time varies between 1 hour or less and 4 hours according to the mode

set.

Operation method: Go to step 16 when Overwrite All data is selected.