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5 The magenta toner cartridge has been moved to the position from where it can be replaced. Pull down the handle on the toner cartridge until the toner cartridge is unlocked and moves out slightly toward you. Remove the toner cartridge. " When the magenta toner cartridge is removed, a gap is created within the machine so that the print head window can easily be cleaned. Note Do not touch the contact indicated in the illustration. Cleaning the Machine 8-17

Section	Page
Contents	7
Ch.1 Introduction	14
Getting Acquainted with Your Machine	15
Space Requirements	15
Part Names	18
Front View	18
Rear View	19
Front View with Options	20
Rear View with Options	21
Drivers CD/DVD	23
Printer Drivers	23
Scanner Drivers	23
PC Fax Drivers	23
Applications CD/DVD	25
Applications	25
Documentation CD/DVD	26
Documentation	26
System Requirements	27
Ch.2 Control Panel and Configuration Menu	28
About the Control Panel	29
Control Panel Indicators and Keys	29
Display Indications	32
Main Screen (Copy Mode)	32
Main Screen (Scan Mode)	34
Main Screen (Fax Mode)	37
Print Screen	40
Checking the Machine Status and Settings	41
PRINTER MODE Menu	41
TONER REMAINING	42
T/C CHANGE	42
REPORT/STATUS Menu	44
TOTAL PRINT	44
SUPPLY STATUS	45
TX/RX RESULT	45
REPORT	45
Configuration Menu Overview	47
UTILITY Menu	47
MACHINE SETTING Menu	49
TRAY1 PAPER SETUP Menu	53
ADMIN. MANAGEMENT Menu	55
COPY SETTING Menu	69
DIAL REGISTER Menu	71
FAX TX OPERATION Menu	72
FAX RX OPERATION Menu	74
REPORTING Menu	77
SCAN SETTING Menu	79
Ch.3 Media Handling	82
Print Media	83
Specifications	83
Types	84
Plain Paper (Recycled Paper)	84
Thick Stock	85
Envelope	86
Label	87
Letterhead	88
Postcard	88
Printable Area	90
Envelopes	91
Page Margins	91
Loading Media	92
How do I load media?	92
Tray 1 (Multipurpose Tray)	92
Loading Plain Paper	92
Other Media	95
Loading Envelopes	95
Loading Label Sheets/Letterheads/Postcards and Thick Stock	97
Tray 2	100
Loading Plain Paper	100
About Duplex Printing	103
How do I autoduplex?	103
Output Tray	105
Media Storage	106
Original Media	107
Specifications	107
Documents that can be placed on the original glass	107
Documents that can be loaded into the ADF	107
Loading a Document to be Copied	109
Placing a document on the original glass	109
Loading a document into the ADF	110
Ch.4 Using the Printer Driver	112
Selecting Printer Driver Options/Defaults (for Windows)	113
Uninstalling the Printer Driver (for Windows)	114
Windows Vista/XP/Server 2003/2000	114
Displaying Printer Driver Settings	114
Windows Vista	114
Windows XP/Server 2003	114
Windows 2000	115
Printer Driver Settings	116
Common Buttons	116
Basic Tab	117
Layout Tab	118
Overlay Tab	118
Watermark Tab	118
Quality Tab	118
Version Tab	119
Ch.5 Using the Copier	120
Making Basic Copies	121
Basic Copy Operation	121
Specifying the Copy Quality Setting	122
Selecting the Document Type	122
Specifying the Copy Density	123
Specifying the Zoom Ratio	123
Selecting a Preset Zoom Ratio	123
Specifying a Custom Zoom Ratio	123
Selecting the Media Tray	124
Making Advanced Copies	125
Setting 2in1 Copying	125
2in1 Copying From the ADF	125
2in1 Copying From the Original Glass	125
Setting a Copy Function	126
ID Card Copying	127
Repeat Copying	128
Poster Copying	129
Setting Duplex (Double-Sided) Copying	130
Duplex (Double-Sided) Copying From the ADF	130
Duplex (Double-Sided) Copying From the Original Glass	131
Setting Collated (Sort) Copying	132
Collated (Sort) Copying From the ADF	132
Collated (Sort) Copying From the Original Glass	132
Ch.6 Using the Scanner	134
Scanning From a Computer Application	135
Basic Scanning Operation	135
Windows TWAIN Driver Settings	136
Windows WIA Driver Settings	138
Macintosh TWAIN Driver Settings	139
Scanning With the Machine	141
Basic Scanning Operation	141
Specifying the Data Location	143
Saving Data on a Computer Connected (Scan to PC)	143
Saving Data on a USB Memory Device (Scan to USB Memory)	144
Specifying the Destination Address (Scan to E-mail/FTP/ SMB)	145
Directly Entering the E-mail Address	145
Selecting From the Favorite List	146
Selecting a Speed Dial Destination	146
Selecting a Group Dial Destination	147
Selecting From the Address Book	148
Searching the Address Book	148
Searching an LDAP Server	149
Specifying Multiple Destination Addresses	151
Editing a Specified Destination Address	151
Deleting a Specified Destination Address	152
Registering/Editing Addresses	152
Registering in the Favorite List	153
Deleting From the Favorite List	153
Registering Speed Dial Destinations (Direct Input)	154
Registering Speed Dial Destinations (LDAP Search)	155
Editing/Deleting Speed Dial Destinations	156
Registering Group Dial Destinations	157
Editing/Deleting Group Dial Destinations	158
Selecting the Data Format	159
Selecting the Scan Quality Setting	160
Selecting the Resolution	160
Selecting the Scan Mode	160
Selecting the Scan Density	160
Setting the Scan Size	161
Setting the Scan Color	161
Specifying the Subject	161
Deleting a Queued Transmission Job	162
Ch.7 Replacing Consumables	164
Replacing Consumables	165
About Toner Cartridges	165
Replacing a Toner Cartridge	168
Removing All Toner Cartridges	174
Replacing the Imaging Cartridge	176
Replacing the Fuser Unit	180
Ch.8 Maintenance	188
Maintaining the Machine	189
Cleaning the Machine	191
Exterior	191
Media Rollers	192
Cleaning the Media Feed Roller	192
Cleaning the Media Feed Rollers for the ADF	197
Cleaning the Media Feed Rollers for Tray 2	198
Cleaning the Media Feed Rollers for the attachment	200
Cleaning the Media Feed Rollers for the Duplex	202
Print Head Window	203
Clearing the Print Head Window	203
Ch.9 Troubleshooting	212
Introduction	213
Printing a Configuration Page	214
Preventing Media Misfeeds	215
Understanding the Media Path	216
Clearing Media Misfeeds	216
Media Misfeed Messages and Clearing Procedures	218
Clearing a Media Misfeed in the Machine	219
Clearing a Media Misfeed From Tray 1	226
Clearing a Media Misfeed in Tray 2	227
Clearing a Media Misfeed from the ADF	230
Clearing a Media Misfeed from the Duplex Option	232
Solving Problems with Media Misfeeds	234
Solving Other Problems	237
Solving Problems with Printing Quality	242
Status, Error, and Service Messages	249
Status Messages	249
Error Messages	250
Service Messages	259
Ch.10 Installing Accessories	260
Introduction	261
Tray 2 (Lower Feeder Unit)	262
Kit Contents	262
Installing Tray 2	263
Duplex Option	266
Kit Contents	266
Installing Attachment	267
Installing the Duplex option	268
Appendix	272
Technical Specifications	273
Consumable Life Expectancy Chart	276
User-Replaceable	276
Service-Replaceable	276
Entering Text	277
Key Operation	277
Entering Fax Numbers	277
Entering Names	278
Entering E-mail Addresses	278
Changing Input Mode	279
Inputting Example	279
Correcting Text and Input Precautions	280
Our Concern for Environmental Protection	281
What is an ENERGY STAR product?	281
Index	282
A to D	282
E to P	283
Q to U	284