Kyocera ECOSYS P3260dn P3260dn KX Driver Operation Guide - Page 39

Retrieving an Account ID List, Adding or Editing an Account ID

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Device Settings Prompt for account ID and validate Select this option to prompt for an account ID that is saved in the driver. When sending a print job, type an account ID when prompted and click OK to print. The account ID is validated against the account ID list. If typed incorrectly, you are prompted to type it again. Display account ID list Select this option to display the account ID list at the time of printing. The print job can be assigned to a user or group. The account ID list is stored in the driver and more than one ID must be established for the list to appear. Validate user name (computer) or prompt for account ID This option searches for the Windows User name in the driver's Account IDs list. Validation is done every time the user prints a job. If the Windows User name exists in the Account IDs list, the associated driver account ID from the list is used for the print job. If the Account ID is not associated with the Windows User name, a message appears to prompt you to enter the Account ID you want associated with your user name. If a match is not found, the driver checks for administrator or user permissions. With user permissions, the print job is canceled, and the user is prompted to contact an administrator to establish printing permissions. With administrator permissions, the driver prompts for the account ID. Along with the Windows User name, this is then added to the list so succeeding print jobs do not require the user to enter an account ID again. Retrieving an Account ID List 1 In Device Settings > Administrator > Job Accounting, select Job Accounting, and click Retrieve. 2 In the Retrieve Job Accounting List dialog box, enter a user name and password, and then select the authentication type. 3 Click OK. The retrieved account ID list replaces the existing list. Adding or Editing an Account ID 1 In Device Settings > Administrator > Job Accounting, select Job accounting. • To create an account ID, click Add. • To edit an existing account ID, select it from the list and click Edit. 2 Under Account ID, enter a number to a maximum of 8 digits. 3 Under Description, enter a description of the account ID, such as a user or group. Printer Driver 4-13

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Device Settings
Printer Driver
4-13
Prompt for account ID and validate
Select this option to prompt for an account ID that is saved in the driver. When
sending a print job, type an account ID when prompted and click
OK
to print.
The account ID is validated against the account ID list. If typed incorrectly, you
are prompted to type it again.
Display account ID list
Select this option to display the account ID list at the time of printing. The print
job can be assigned to a user or group. The account ID list is stored in the
driver and more than one ID must be established for the list to appear.
Validate user name (computer) or prompt for account ID
This option searches for the Windows User name in the driver’s Account IDs
list. Validation is done every time the user prints a job. If the Windows User
name exists in the Account IDs list, the associated driver account ID from
the list is used for the print job. If the Account ID is not associated with the
Windows User name, a message appears to prompt you to enter the Account
ID you want associated with your user name.
If a match is not found, the driver checks for administrator or user permissions.
With user permissions, the print job is canceled, and the user is prompted to
contact an administrator to establish printing permissions. With administrator
permissions, the driver prompts for the account ID. Along with the Windows
User name, this is then added to the list so succeeding print jobs do not require
the user to enter an account ID again.
Retrieving an Account ID List
1
In
Device Settings
>
Administrator
>
Job Accounting
, select
Job
Accounting
, and click
Retrieve
.
2
In the Retrieve Job Accounting List dialog box, enter a user name and
password, and then select the authentication type.
3
Click
OK
.
The retrieved account ID list replaces the existing list.
Adding or Editing an Account ID
1
In
Device Settings
>
Administrator
>
Job Accounting
, select
Job
accounting
.
•
To create an account ID, click
Add
.
•
To edit an existing account ID, select it from the list and click
Edit
.
2
Under Account ID, enter a number to a maximum of 8 digits.
3
Under Description, enter a description of the account ID, such as a user or
group.