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Oki MB480 Users Guide Asia and Oceania - Page 34

Scan to e-mail, Setting up an SMTP Server

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NOTE 1. DHCP server: With DHCP (Dynamic Host Configuration Protocol), a host can automatically be given a unique IP address each time it connects to a network-making IP address management an easier task for network administrators. If the DHCP server is available from your network, you do not need to enter TCP/IP, subnet mask, gateway, and DNS information. Instead, this information will be automatically given for the MFP. 2. IP Address: An IP (Internet Protocol) address uniquely identifies a host connection to an IP network. System administrator or network designer assigns the IP address. The IP address consists of two parts, one identifying the network and the one identifying your node. The IP address is usually written as four numbers separated by periods. Each number can be zero to 255. For example, 10.1.30.186 could be an IP address. 3. SMTP: (Simple Mail Transfer Protocol) is the main communication protocol used to send and receive e-mail on the Internet. 4. DNS: (Domain Name System). The DNS server identifies hosts via names instead of IP addresses. If the DNS server is available on your network, you can enter the domain name instead of digits for your SMTP or POP3 servers, such as Pegasus.com.tw instead of 120.3.2.23. 5. POP3: POP3 is the latest Post Office Protocol 3, this is a service that stores and serves e-mails for various client machines that are not connected to the Internet 24 hours a day. E-mails are held in POP3 until you log on. INTERNET COMMUNICATION FEATURES Scan to e-mail The MFP allows you to deliver your scanned document to e-mail addresses on the network. The document is first scanned and converted to a standard PDF, JPEG or TIFF file format and then transmitted to remote recipients simultaneously as an e-mail attachment. When you send an e-mail to someone using this MFP it uses Simple Mail Transfer Protocol (SMTP) to transfer your outgoing e-mails to your SMTP mail server, and then send these e-mails to your recipients through the internet. Setting up an SMTP Server This section explains setting up a server. 1. Using the Down arrow key, scroll to Menu and press Enter. 2. Using the Down arrow key, scroll to Admin setup and press Enter. 3. Using the arrow keys and on-screen keypad, enter the Administrator password. Highlight Done and press Enter. 4. Using the Down arrow key, scroll to Network Menu and press Enter. 5. Using the Down arrow key, scroll to Mail Server Setup and press Enter. 6. Press Enter to select SMTP server and press Enter. Configuring your machine... > 34

Section	Page
Preface	2
Emergency first aid	3
Manufacturer	3
Environmental information	3
Contents	4
Notes, cautions and warnings	7
About this guide	8
Documentation suite	8
On-line usage	9
Printing pages	9
Introduction	10
MFP overview	12
Front view	12
Rear view	13
Control panel	14
Character switching	15
Changing the display language	16
Getting started	17
Releasing the scanner lock	17
Power saving mode	17
Switching off	17
Installing drivers and utilities	18
Windows - Twain and printer drivers	18
Mac OS X- Printer Driver	20
Fax driver - Windows only	21
MFP Setup tool - Windows only	21
Actkey utility - Windows only	22
Paper recommendations	24
Cassette trays	24
Multi purpose tray	24
Face down stacker	26
Face up stacker	26
Duplex unit	26
Loading paper	27
Cassette trays	27
Multi purpose tray	30
Configuring your machine...	32
Minimum configuration requirements	32
Pre-configuration information	32
General	32
Fax set up (MB470/MB480)	32
Network set up	33
Internet communication features	34
Configuration	35
...from the web page	36
...From the setup tool	37
...from the control panel	37
Setting the fax facility	50
Initial set up	50
Advanced set up	51
Managing the address book	54
Adding an email address entry to the address book	54
Deleting an email address entry from the address book	55
Modifying an email address entry from the address book	55
Adding a group entry to the address book	56
Deleting a group address entry from the address book	56
Modifying a group address entry from the address book	56
Access control	58
Enabling Access control	58
Logging in	58
Logging out	58
Operation time-out	59
Operation	60
Loading document(s)	60
Placing document(s) in the ADF	60
Placing document(s) on the glass	61
Copying	62
Basic operation	62
Advanced operation	62
Scanning	64
Basic Operation	64
Scan To Email	64
Scan to Network PC	65
Scan to PC	65
Faxing(MB470/MB480)	68
Basic operation	68
Advanced operation	69
Printing a fax activity report	72
Printing transmission reports	72
Sending a Fax from your PC	73
Adding fax numbers to the phone book	75
Adding new groups numbers to the phone book	75
Importing and exporting fax numbers	76
Printing settings in windows	77
Printing preferences in Windows applications	77
PCL emulation	77
Setting from Windows control panel	79
PS emulation (MB470/MB480)	82
Settings from the Control Panel	84
2-sided printing	85
Auto duplex printing	85
Manual duplex printing using the paper tray (Windows only)	86
Manual duplex printing using the Multi Purpose Tray	88
Printer settings in Mac OS X	89
PCL emulation	89
Setting printing options	89
Setting printing options - saving driver settings	90
Changing the Default Printer and Paper Size	91
Page setup options	91
Print Options	92
Copies & Pages	92
Paper Handling	93
Cover page	94
Duplex	94
Effects	96
Printer setup options	96
Print control	97
Summary	98
PS emulation (MB470/MB480)	98
Copies & pages	98
Layout	98
Scheduler	98
Paper handling	98
Cover page	99
Error Handling	99
Paper Feed	99
Printer Features	100
Cancelling a print job	102
Overlays and Macros (Windows only)	103
What are overlays and macros?	103
Creating PostScript overlays	103
Creating the overlay image	103
Create and download the project	104
Test printing the overlay	104
Defining overlays	104
Printing with PostScript overlays	105
Creating PCL Overlays	106
Creating the overlay image	106
Create and download macros	106
Test printing the macro	107
Defining overlays	107
Printing with PCL overlays	108
Maintenance	109
Consumable life expectancy	109
Consumable order details	110
Replacing consumable items	110
Toner cartridge replacement	110
Image drum replacement	115
Cleaning	118
...the unit casing	118
...the paper path in the adf	118
... the underside of the ADF	119
...the document glass	119
...the LED head	120
Installing options	122
Installing options order numbers	122
Installation procedure	122
Troubleshooting	123
Clearing paper jams	123
In the scanner ADF section...	123
In the printer section...	124
Dealing with unsatisfactory printing	128
Dealing with unsatisfactory copying	129
Fax problem checklist (MB470/MB480)	130
Specifications	132
Appendix A - Moving and transporting	137
Moving your mfp	137
Transporting your mfp	137
Index	140
A	140
C	140
D	140
F	140
G	140
I	140
L	140
M	140
O	140
P	140
R	140
S	140
U	141
W	141

Match case Limit results 1 per page

Configuring your machine... > 34

NTERNET

COMMUNICATION

FEATURES

Scan to e-mail

The MFP allows you to deliver your scanned document to e-mail addresses on the network.

The document is first scanned and converted to a standard PDF, JPEG or TIFF file format

and then transmitted to remote recipients simultaneously as an e-mail attachment.

When you send an e-mail to someone using this MFP it uses Simple Mail Transfer Protocol

(SMTP) to transfer your outgoing e-mails to your SMTP mail server, and then send these

e-mails to your recipients through the internet.

Setting up an SMTP Server

This section explains setting up a server.

Using the Down arrow key, scroll to

and press Enter.

Using the Down arrow key, scroll to

Admin setup

and press Enter.

Using the arrow keys and on-screen keypad, enter the Administrator password.

Highlight

Done

and press Enter.

Using the Down arrow key, scroll to

Network Menu

and press Enter.

Using the Down arrow key, scroll to

Mail Server Setup

and press Enter.

Press Enter to select

SMTP server

and press Enter.

NOTE

DHCP server: With DHCP (Dynamic Host Configuration Protocol), a host

can automatically be given a unique IP address each time it connects to a

network-making IP address management an easier task for network

administrators. If the DHCP server is available from your network, you do

not need to enter TCP/IP, subnet mask, gateway, and DNS information.

Instead, this information will be automatically given for the MFP.

IP Address: An IP (Internet Protocol) address uniquely identifies a host

connection to an IP network. System administrator or network designer

assigns the IP address. The IP address consists of two parts, one

identifying the network and the one identifying your node. The IP address

is usually written as four numbers separated by periods. Each number can

be zero to 255. For example, 10.1.30.186 could be an IP address.

SMTP: (Simple Mail Transfer Protocol) is the main communication protocol

used to send and receive e-mail on the Internet.

DNS: (Domain Name System). The DNS server identifies hosts via names

instead of IP addresses. If the DNS server is available on your network,

you can enter the domain name instead of digits for your SMTP or POP3

servers, such as Pegasus.com.tw instead of 120.3.2.23.

POP3: POP3 is the latest Post Office Protocol 3, this is a service that stores

and serves e-mails for various client machines that are not connected to

the Internet 24 hours a day. E-mails are held in POP3 until you log on.