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see [Print Job History]. In Web, The Address Book cannot

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When You Have Problems Operating the Machine Problem Causes Solutions "Shutting down... Please wait. Main power will be turned off automatically. Maximum waiting time: 3 minute(s)" appears. The shut down procedure has begun because the main power switch was turned off while the machine was in standby mode or performing an operation. Follow the message that appears and wait until the machine has shut down. Do not turn on the main power switch while this message is displayed. If the main power switch has been turned on, follow the message that appears. For details about turning the main power switch on and off, see "Turning On/Off the Power", Getting Started . An error has occurred when the Address Book is changed from the display panel or Web Image Monitor. The Address Book cannot be Wait a while, and then retry the changed while deleting the operation. multiple stored documents. Cannot use Web Image Monitor to print documents stored in Document Server. When print volume limits are specified, users cannot print beyond their print volume limit. Print jobs selected by users who have reached their print volume limits will be canceled. • For details about specifying print volume limits, see Security Guide . • To view the status of a print job, see [Print Job History]. In Web Image Monitor, click [Job] on the [Status/Information] menu. And then click [Print Job History] in "Document Server". "Home is in use by another function." appears. The [Home] screen is being edited by another function. Wait for a while, and then try to create the shortcut on the [Home] screen again. "The image data size is not valid. See the manual for required data." appears. The image data size is not valid. For details about file size for shortcut image, see "Customizing the [Home] Screen", Convenient Functions . "The format of the image data is not valid." appears. The file format of the shortcut The file format of shortcut images to be image to be added is not added must be JPEG. Specify the supported. image again. • If you cannot make copies as you want because of paper type, paper size, or paper capacity problems, use the recommended paper. For details about recommended paper, see p.135 "Recommended Paper Sizes and Types". 161

Section	Page
<User Guide>	1
TABLE OF CONTENTS	3
How to Read the Manuals	7
Symbols Used in the Manuals	7
Model-Specific Information	8
Names of Major Features	9
1. What You Can Do with This Machine	11
I Want to Save Paper	11
I Want to Convert Documents to Electronic Formats Easily	12
I Want to Register Destinations	13
I Want to Operate the Machine More Effectively	14
You Can Customize the [Home] Screen as You Like	15
You Can Make Copies Using Various Functions	16
You Can Print Data Using Various Functions	17
You Can Utilize Stored Documents	18
You Can Connect Two Machines for Copying	19
You Can Send and Receive Faxes without Paper	20
You Can Send and Receive Faxes Using the Internet	22
You Can Send and Receive Faxes by Using the Machine without Fax Unit Installed	24
You Can Use the Facsimile and the Scanner in a Network Environment	25
You Can Prevent Information Leakage (Security Functions)	26
You Can Monitor and Set the Machine Using a Computer	27
You Can Prevent an Unauthorized Copy	28
2. Getting Started	29
Guide to Names and Functions of Components	29
Guide to Components	29
Guide to Functions of the Machine's Options	32
Guide to Functions of the Machine's External Options	32
Guide to the Names and Functions of the Machine's Control Panel	34
How to Use the [Home] Screen	37
Adding Icons to the [Home] Screen	38
Adding icons to the [Home] screen using Web Image Monitor	39
Adding icons to the [Home] screen using the User Tools	39
Registering Functions in a Program	42
Example of Programs	44
Turning On/Off the Power	47
Turning On the Main Power	47
Turning Off the Main Power	47
When the Authentication Screen is Displayed	49
User Code Authentication Using the Control Panel	49
Logging In Using the Control Panel	49
Logging Out Using the Control Panel	50
Placing Originals	51
Placing Originals on the Exposure Glass	51
Placing Originals in the Auto Document Feeder	51
3. Copy	53
Basic Procedure	53
Auto Reduce / Enlarge	54
Duplex Copying	56
Combined Copying	58
One-Sided Combine	59
Two-Sided Combine	60
Copying onto Custom Size Paper from the Bypass Tray	63
Finishing	64
Staple	64
Punch	66
Fold	68
Z-fold	68
Half Fold	70
Letter Fold-out	71
Letter Fold-in	73
Double Parallel Fold	74
Gate Fold	75
Storing Data in the Document Server	76
4. Fax	77
Basic Procedure for Transmissions (Memory Transmission)	77
Registering a Fax Destination	79
Deleting a Fax Destination	80
Transmitting while Checking Connection to Destination (Immediate Transmission)	82
Canceling a Transmission	84
Canceling a Transmission Before the Original Is Scanned	84
Canceling a Transmission While the Original Is Being Scanned	84
Canceling a Transmission After the Original Is Scanned	85
Sending at a Specific Time (Send Later)	86
Storing a Document	87
Sending Stored Documents	88
Printing the Journal Manually	90
5. Print	91
Quick Install	91
Displaying the Printer Driver Properties	92
Standard Printing	93
When Using the PCL 6 Printer Driver	93
Locked Print	94
Sending a Locked Print File	94
Printing a Locked Print File Using the Control Panel	94
Hold Print	96
Sending a Hold Print File	96
Printing a Hold Print File Using the Control Panel	96
Stored Print	98
Sending a Stored Print File	98
Printing a Stored Print File Using the Control Panel	99
6. Scan	101
Basic Procedure When Using Scan to Folder	101
Creating a Shared Folder on a Computer Running Windows/Confirming a Computer's Information	102
Step 1: Confirming the user name and computer name	102
Step 2: Creating a shared folder on a computer running Microsoft Windows	103
Step 3: Specifying access privileges for the created shared folder	104
Registering an SMB Folder	104
Locating the SMB folder manually	106
Locating the SMB folder using Browse Network	106
Deleting an SMB Registered Folder	107
Entering the Path to the Destination Manually	108
Basic Procedure for Sending Scan Files by E-mail	109
Registering an E-mail Destination	110
Deleting an E-mail Destination	111
Entering an E-mail Address Manually	112
Basic Procedure for Storing Scan Files	113
Checking a Stored File Selected from the List	114
Specifying the File Type	115
Specifying Scan Settings	116
7. Document Server	117
Storing Data	117
Printing Stored Documents	119
8. Web Image Monitor	121
Displaying Top Page	121
Viewing Received Fax Documents Using Web Image Monitor	123
9. Adding Paper and Toner	125
Loading Paper into Tray 1	125
Loading Paper into the A3/11 × 17 Tray Unit	127
Loading Paper into Trays 2 and 3	128
Loading Tab Stock into Trays 2 and 3	129
Loading Paper into the Bypass Tray	130
Settings to Use the Bypass Tray under the Printer Function	132
Setting the paper size using the control panel	132
Setting custom size paper using the control panel	133
Setting thick paper or OHP transparencies using the control panel	133
Loading Paper into the Large Capacity Tray	135
Recommended Paper Sizes and Types	137
Thick Paper	148
Adding Toner	149
Sending Faxes or Scanned Documents When Toner Has Run Out	150
Disposing of Used Toner	151
10. Troubleshooting	153
Indicators	153
When an Indicator for the [Check Status] Key Is Lit	155
Panel Tone	157
When You Have Problems Operating the Machine	158
When Messages Are Displayed on the Control Panel	165
Messages Displayed When Using the Copy/Document Server Function	165
When the memory becomes full while using the copy/document server function	170
Messages Displayed When Using the Facsimile Function	170
When the memory becomes full while using the facsimile function	186
Messages Displayed When Using the Printer Function	186
Status messages	186
Messages displayed on the control panel when using the printer function	187
Other messages	192
Messages Displayed When Using the Scanner Function	201
When Messages Are Displayed on Your Computer Screen	216
Messages Displayed When Using the Scanner Function	216
11. Appendix	223
Trademarks	223

Match case Limit results 1 per page

Problem

Causes

Solutions

"Shutting down... Please

wait. Main power will be

turned off automatically.

Maximum waiting time: 3

minute(s)" appears.

The shut down procedure

has begun because the main

power switch was turned off

while the machine was in

standby mode or performing

an operation.

Follow the message that appears and

wait until the machine has shut down.

Do not turn on the main power switch

while this message is displayed. If the

main power switch has been turned on,

follow the message that appears. For

details about turning the main power

switch on and off, see "Turning On/Off

the Power", Getting Started

An error has occurred when

the Address Book is

changed from the display

panel or Web Image

Monitor.

The Address Book cannot be

changed while deleting the

multiple stored documents.

Wait a while, and then retry the

operation.

Cannot use Web Image

Monitor to print documents

stored in Document Server.

When print volume limits are

specified, users cannot print

beyond their print volume

limit. Print jobs selected by

users who have reached

their print volume limits will

be canceled.

•

For details about specifying print

volume limits, see Security Guide

•

To view the status of a print job,

see [Print Job History]. In Web

Image Monitor, click [Job] on the

[Status/Information] menu. And

then click [Print Job History] in

"Document Server".

"Home is in use by another

function." appears.

The [Home] screen is being

edited by another function.

Wait for a while, and then try to create

the shortcut on the [Home] screen

again.

"The image data size is not

valid. See the manual for

required data." appears.

The image data size is not

valid.

For details about file size for shortcut

image, see "Customizing the [Home]

Screen", Convenient Functions

"The format of the image

data is not valid." appears.

The file format of the shortcut

image to be added is not

supported.

The file format of shortcut images to be

added must be JPEG. Specify the

image again.

•

If you cannot make copies as you want because of paper type, paper size, or paper capacity

problems, use the recommended paper. For details about recommended paper, see p.135

"Recommended Paper Sizes and Types".

When You Have Problems Operating the Machine

161