Ricoh MP161SPF Fax Reference - Page 152
Transmitting Journal by E-mail, Journal by e-mail
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Changing/Confirming Communication Information Transmitting Journal by E-mail Use this function to send the Journal to the administrator's e-mail address. The Journal is sent automatically after every 50 communications. A CSV format Journal is attached to the e-mail. Important ❒ To transmit the Journal by e-mail, the optional printer/scanner unit must be installed. ❒ To transmit the Journal by e-mail, it is necessary to make settings with User Parameters (switch 21, bit 4) in the Fax Features menu. ❒ This machine does not store sent CSV files. It is recommended that you dou- 4 ble-check the e-mail address of an administrator before the Journal is transmitted. If the e-mail address of the administrator is not correct, your important Journal may be lost. Sent CSV files are not left on the fax machine. Note ❒ If the administrator's address is wrong, you may not be able to acquire the Journal. ❒ If the Journal fails to be transmitted in e-mail format, the Journal is printed out. ❒ The name of an attached CSV file is "JOURNALnyear, month, date, hours, minutes". For example, the file name transmitted in 14:40 on 20th, December, 2006 is "JOURNAL200612201440.csv". ❒ The subject of a Journal sent by e-mail begins with "Journal". Reference "Fax Features", General Settings Guide Journal by e-mail If the setting is made so that the Journal is transmitted as e-mail, it is transmitted to the e-mail address of an administrator. Note ❒ You can set whether or not to display a sender name with the User Parame- ters (switch 04, bit 5) in the Fax Features menu. ❒ To set the administrator e-mail address, see "System Settings", General Set- tings Guide. ❒ Depending on security settings, the Destination/Sender name may not appear. Reference p.94 "Requesting a Reception Notice" "System Settings", General Settings Guide "Fax Features", General Settings Guide 144