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Ricoh MP161SPF Fax Reference - Page 56

Sending to an E-mail Address, Sender Only, Dest. & Sender, Manual

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Transmission ❒ An alias telephone number is a number that is registered in the gatekeeper, and is available only in the network to which the gatekeeper is connected. ❒ Pay attention to the number of telephone number digits set in the gateway/IPv4 address conversion table to avoid transmission error. 1 Sending to an E-mail Address This section explains how to specify an e-mail address as a destination. When using Internet Fax transmission, specify the e-mail address in place of the fax number. Important ❒ To use Internet Fax functions, the optional printer/scanner unit must be installed. ❒ In the destination list, register senders, specify their e-mail addresses, and register as [Sender Only] or [Dest. & Sender] in advance using "Address Book Management" in "System Settings". ❒ Internet Fax is executed in only Memory Transmission that starts transmission automatically after storing documents in memory. If you specify Immediate Transmission in Internet Fax, the "Try again after switching to memory transmission." message appears. When this happens, press [Exit], and then switch to Memory Transmission. A Press [ ] to switch the destination to e-mail address. B Press [Manual]. To specify a destination using a Quick Dial key, see "Using the Quick Dial Keys". 48

Section	Page
Operating Instructions Facsimile Reference	1
Introduction	2
Important	2
Notes:	2
Caution:	2
Manuals for This Machine	3
TABLE OF CONTENTS	5
NOTICE	9
Important Safety Instructions	12
Caution	12
How to Read This Manual	13
Symbols	13
Name of Major Item	13
Names of Major Functions	13
Reading the Display	14
Reading the Display Panel and Using Keys	15
Function List	17
1. Transmission	21
Transmission Modes	21
Selecting Type of Transmission	22
Memory Transmission	23
Sending multiple originals using the exposure glass (Memory Transmission)	26
Parallel Memory Transmission	27
Automatic Redial	27
Dual Access	28
Simultaneous Broadcast	28
If memory runs out while storing an original	29
ECM (Error Correction Mode)	29
Immediate Transmission	29
Sending multiple originals using the exposure glass (Immediate Transmission)	31
IP-Fax Functions	32
Terminology	34
Notes on Using IP-Fax	35
Functions Not Available for IP-Fax Transmission	35
Internet Fax Functions	36
Notes on Using Internet Fax	38
Functions Not Available for E-mail Transmission	39
Functions Not Available for E-mail Reception	39
E-mail Subject	39
T.37 Full Mode	40
Placing Originals	41
Acceptable Original Sizes	43
Paper Size and Scanned Area	43
Detecting Blank Sheet	44
Scan Settings	46
Original Type	46
JBIG Transmission	47
Resolution	47
Image Density (Contrast)	48
Mixing Scan Settings for a Multiple Page Original	49
Specifying a Destination	50
Sending Over a Fax Line	50
Entering a pause	51
Entering a tone	51
Sending by IP-Fax	53
Regarding IP-Fax destinations	55
Sending to an E-mail Address	56
Bypassing the SMTP server	59
Using the Quick Dial Keys	61
Specifying a destination using the Quick Dial key	61
Specifying a group of destinations using the Quick Dial key	62
Checking the Specified Destination	64
Redial	65
Programming Destinations in the Address Book	67
Programming Destinations from Check Destination Screen	68
Programming Destinations from Redial Screen	69
Searching for a Destination in the Address Book	70
Search by Name	71
Search by Destination List	73
Search by Registration Number	74
Search by Fax Number	76
Search by E-mail Address	78
Search by IP-Fax Destination	80
Search by LDAP Server	82
On Hook Dial	85
Manual Dial	87
Memory Storage Report	88
Canceling a Transmission	89
Before the Original Is Scanned	89
While the Original Is Being Scanned	89
While the Original Is Being Transmitted	90
Before the Transmission Is Started	91
2. Send Settings	93
Sending at a Specific Time (Send Later)	93
Sender Settings	95
PIN Code Transmission	98
E-mail Options	100
Entering the Subject	100
Requesting a Reception Notice	102
Fax Header Print	104
Label Insertion	106
Setting SUB Codes for Transmission	108
Setting a Password	110
Setting SEP Codes for Reception	111
Entering a Password	113
SEP Code RX Reserve Report	113
SEP Code RX Result Report	114
Two-Sided Transmission (Double-Sided Transmission)	115
3. Reception	117
Types of Reception	117
Immediate Reception	117
Memory Reception	118
Substitute Reception	119
Receiving documents unconditionally	119
Receiving documents according to parameter-specified settings	120
Reception Modes	121
Auto Switch	121
Manual Reception	121
Auto Reception	122
Switching the Reception Mode	122
Receiving Internet Fax Documents	123
Auto E-mail Reception	123
Manual E-mail Reception	124
Received Images	124
Reception Functions	126
Forwarding Received Documents	126
SMTP Reception Using Internet Fax	127
Routing e-mail received via SMTP	128
JBIG Reception	129
Auto Fax Reception Power-Up	130
Printing Options	131
Print Completion Beep	131
Checkered Mark	131
Center Mark	132
Reception Time	132
Page Separation and Length Reduction	133
TSI Print (Transmitting Subscriber Identification Print)	133
If There Is No Paper of the Correct Size	134
Setting priority trays	134
Just size printing	135
4. Changing/Confirming Communication Information	137
Printing a List of Files in Memory (Print TX Standby File List)	137
Printing a File from Memory	139
Checking the Transmission Result (TX File Status)	141
Confirming on Display	141
Confirming by Report	142
Confirming by E-mail	143
Confirming by Report and E-mail	143
Communication Result Report (Memory Transmission)	144
Immediate TX Result Report (Immediate Transmission)	145
Communication Failure Report	146
Checking the Reception Result (RX File Status)	147
Confirming on Display	147
Confirming by Report	148
Journal	148
Printing the Journal	149
Journal	150
Transmitting Journal by E-mail	152
Journal by e-mail	152
Printing a File Received with Memory Lock	153
5. Fax via Computer	155
Sending Fax Documents from Computers	155
Before Use	156
Using the Software	156
LAN-Fax Driver	157
Address Book	157
LAN-Fax Cover Sheet Editor	158
Auto Run program	158
Installing Individual Applications	159
Setting LAN-Fax Driver Properties	160
Setting print properties	160
Making settings for option configuration	161
Basic Transmission	162
Specifying a destination using a destination list	163
Specifying a destination using Address Book	163
Specifying a destination by directly entering a fax number, Internet Fax destination, or IP-Fax destination	164
Specifying Options	165
To send a fax document at a specific time	165
To print a sender stamp	166
To attach a cover sheet	166
To display preview	166
Saving as files	166
Checking Transmission Using LAN-Fax Driver	167
Confirming Transmission Results by E-mail	168
LAN-Fax Result Report	169
Printing and Saving	169
Editing Address Book	170
Programming new destinations	170
Editing programmed destinations	171
Deleting programmed destinations	172
Using the Machine's Address Book Data in the Destination List of the LAN-Fax	172
Editing Fax Cover Sheets	173
Creating a cover sheet	173
Attaching a created cover sheet	174
Managing Facsimile Functions Using SmartDeviceMonitor for Admin	175
LAN-Fax Operation Messages	175
Programming Destination Information from Web Browser	176
To Edit Machine Properties Already Programmed	176
To Add New Receiver	177
6. Appendix	179
Programming Frequently Used Functions to User Function Keys	179
Optional Equipment	180
Handset	180
Specifications	181
Specifications Required for the Internet Fax Destination Machines	183
Maximum Values	184