HP Officejet Pro 3620 User Guide - Page 34
Guidelines for scanning documents as editable text, Applications/Hewlett-Packard - pdf
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Chapter 3 Extract just the text, without any of the formatting of the original Extract the text, as well as some of the formatting of the original Extract the text and make it searchable in PDF readers Select the Save as Editable Text (OCR) shortcut from the list, and then select Text (.txt) from the File Type drop-down menu. Select the Save as Editable Text (OCR) shortcut from the list, and then select Rich Text (.rtf) from the File Type drop-down menu. Select the Save as PDF shortcut from the list, and then select Searchable PDF (.pdf) from the File Type dropdown menu. 4. To start the scan, click Scan, and then follow the on-screen instructions. Mac OS X 1. Load the original print-side down in the right-front corner of the scanner glass or print-side up in the ADF. For more information, see Load an original on the scanner glass or Load an original in the automatic document feeder (ADF) (HP Officejet Pro 3620 only). 2. Double-click HP Scan in the Applications/Hewlett-Packard folder. 3. To start the scan, click Scan. 4. Follow the on-screen instructions to complete the scan. 5. After the scan is complete, click File in the application menu bar, and then click Save. 6. Select the type of editable text you want to use in the scan: I want to... Extract just the text, without any of the formatting of the original Extract the text, as well as some of the formatting of the original Extract the text and make it searchable in PDF readers Follow these steps Select TXT from the Format pop-up menu. Select RTF from the Format pop-up menu. Select Searchable PDF from the Format pop-up menu. 7. Click Save. Guidelines for scanning documents as editable text To ensure that the software can convert your documents successfully, do the following: NOTE: The automatic document feeder (ADF) is only available for HP Officejet Pro 3620. • Make sure the scanner glass or ADF window is clean. When the printer scans the document, smudges or dust on the scanner glass or ADF window can be scanned, as well, and can prevent the software from converting the document to editable text. For more information about cleaning the scanner glass or ADF, see Clean the scanner glass and lid backing or Clean the automatic document feeder (ADF) (HP Officejet Pro 3620 only). • Make sure the document is loaded correctly. When scanning documents as editable text from the ADF, the original must be loaded into the ADF with the top forward and face up. When scanning from the scanner glass, the original must be loaded with the top facing the right edge of the scanner glass. Also, make sure the document is not skewed. For more information, see Load an original on the scanner glass or Load an original in the automatic document feeder (ADF) (HP Officejet Pro 3620 only). • Make sure the text on the document is clear. To successfully convert the document to editable text, the original must be clear and of high quality. The following conditions can cause the software to not convert the document successfully: ◦ The text on the original is faint or wrinkled. ◦ The text is too small. ◦ The structure of the document is too complex. 30 Scan