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Panasonic KXFPG377 KXFPG376 User Guide - Page 60

Listening to recorded mailbox messages from a remote location, Option

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7. Answering Machine 7.10 Listening to recorded mailbox messages from a remote location 1 Call your unit from a remote touch tone telephone. 2 Press {*} and the desired mailbox number ({1} or {2}) during TAM/FAX greeting playback. L If you have recorded your mailbox greeting message, it will be played. 3 Enter the mailbox password (default setting is "555"). Note: L For details on remote operation, see page 54 and page 55. Remote commands {8}{1}, {8}{2}, {8}{3}, and {8}{4} cannot be used. To listen to messages in another memory after playback Press {*} and {0} (for the common memory), then enter the remote operation ID. OR Press {*} and the desired mailbox number ({1} or {2}), then enter the mailbox password. 58 Option 7.11 Transferring recorded messages to another telephone This feature allows your unit to call a designated telephone number each time an incoming voice message is recorded. You can retrieve the transferred message via remote operation. Important: L To use this feature, program the transfer telephone number first (feature #60, page 63) and set the unit to TAM/FAX mode. 7.11.1 How this feature works 1 An incoming voice message is recorded in your unit. 2 Your unit calls the transfer telephone number. 3 You answer the call with the transfer telephone. 4 Your unit will play the pre-recorded transfer greeting message. L You can record a transfer greeting message. 5 You enter the remote operation ID, and retrieve the message using remote operation (page 54, 55). 7.11.2 Recording your transfer greeting message The recording time is limited to 16 seconds. Sample message: "This is a transferred message from (your name, business and/or telephone number). Please enter your remote ID for remote operation." L Keep the front cover page open for button locations. 1 Press {MENU}. 2 Press {#}, then {6}{1}. 3 Press {A} or {B} repeatedly to select "RECORD". 4 Press {SET}. 5 Speak clearly about 20 cm (8 inches) away from the microphone. L The display will show the remaining recording time. 6 When finished recording, press {STOP}.

Section	Page
Location of Controls	2
Location of Controls	2
Location of controls	3
Safety Instructions	5
Safety Instructions	5
Important safety instructions	5
For Best Performance	7
For Best Performance	7
For best performance	7
Table of Contents	8
Introduction and Installation	10
Accessories	10
1.2 Accessory information	11
Finding the Controls	11
1.3 Overview	11
1.4 Description of base unit buttons	12
1.5 Description of handset buttons	13
Installation (Base Unit)	14
1.6 Ink film	14
1.7 Paper tray	16
1.8 Recording paper	16
Installation (Handset)	17
1.9 Battery replacement	17
1.10 Belt clip	18
1.11 Headset (optional)	18
Preparation	19
Connections and Setup	19
2.1 Connections	19
2.2 Battery charge	20
2.3 Selecting the way to use your fax machine	21
2.4 Case 1: TAM/FAX (Telephone Answering Machine/Fax)	22
2.5 Case 2: Distinctive Ring (1 phone line with 2 or more phone numbers)	23
2.6 Case 3: TEL ONLY	24
2.7 Case 4: FAX ONLY	26
Help Button	27
2.8 Base unit help function	27
Volume	27
2.9 Adjusting handset volume	27
2.10 Adjusting base unit volume	28
Initial Programming	29
2.11 Date and time	29
2.12 Your logo	30
2.13 Your fax number	31
Telephone	32
Making and Answering Calls	32
3.1 Making phone calls	32
3.2 Answering phone calls	33
3.3 Intercom	34
3.4 Transferring a call	35
Automatic Dialing	35
3.5 Storing names and telephone numbers into the navigator directory	35
3.6 Editing a stored item	37
3.7 Erasing a stored item	37
3.8 Making a phone call using the navigator directory	37
Caller ID	38
3.9 Caller ID service	38
3.10 Viewing and calling back using caller information	39
3.11 Erasing caller information	41
3.12 Storing caller information into the navigator directory	41
Fax	42
Sending Faxes	42
4.1 Sending a fax manually	42
4.2 Documents you can send	43
4.3 Sending a fax using the navigator directory	44
4.4 Broadcast transmission	44
Receiving Faxes	46
4.5 Receiving a fax manually–{AUTO ANSWER} OFF	46
4.6 Receiving a fax automatically–{AUTO ANSWER} ON	47
Distinctive Ring	49
Distinctive Ring	49
5.1 Distinctive Ring service from your phone company	49
5.2 Using two or more phone numbers on a single telephone line	49
5.3 Using three or more phone numbers on a single telephone line	49
5.4 Programming the ring pattern assigned for fax	50
Copy	51
Copying	51
6.1 Making a copy	51
Answering Machine	53
Greeting	53
7.1 Recording your greeting message	53
Memo Message	53
7.2 Leaving a message for others or yourself	53
Incoming Messages	54
7.3 Listening to recorded messages	54
7.4 Remote operation with the handset	55
Remote Operation	55
7.5 Operating from a remote location	56
Voice Mailbox	58
7.6 Allowing callers to leave private messages (mailbox)	58
7.7 Recording your mailbox greeting messages	58
7.8 Listening to recorded mailbox messages using the base unit	59
7.9 Listening to recorded mailbox messages using the handset	59
7.10 Listening to recorded mailbox messages from a remote location	60
Option	60
7.11 Transferring recorded messages to another telephone	60
Programmable Features	62
Features (Base Unit)	62
8.1 Programming	62
8.2 Basic features	62
8.3 Advanced features	63
8.4 Direct commands for programming features	66
Help	69
Error Messages	69
9.1 Error messages – Reports	69
9.2 Error messages – Display	69
Frequently Asked Questions	71
9.3 When a function does not work, check here	71
Jams	75
9.4 Recording paper jams	76
9.5 Document jams – sending	78
Cleaning	78
9.6 Document feeder cleaning	79
9.7 Thermal head cleaning	80
Caller IQ Feature	81
Caller IQ Feature	81
10.1 openLCR service for the Caller IQ feature	81
10.2 To turn the Caller IQ ON / OFF	81
10.3 Updating the rate table (downloading the rate table)	82
10.4 Downloading information	82
10.5 Viewing information (Handset)	83
10.6 Printing information (Base unit)	83
General Information	84
Printed Reports	84
11.1 Reference lists and reports (Base unit only)	84
Specifications	84
11.2 Technical data about this product	85
FCC and Other Information	87
11.3 FCC and Other Information	87
Limited Warranty	89
11.4 Limited Warranty	89
Customer Services	91

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7. Answering Machine

7.10 Listening to recorded

mailbox messages from a

remote location

Call your unit from a remote touch tone

telephone.

Press

{*}

and the desired mailbox number

(

{

}

{

}

) during TAM/FAX greeting

playback.

If you have recorded your mailbox

greeting message, it will be played.

Enter the mailbox password (default setting

“

555

”

Note:

For details on remote operation, see page 54

and page 55. Remote commands

{

}{

}

{

}{

}

{

}{

}

, and

{

}{

}

cannot be used.

To listen to messages in another memory

after playback

Press

{*}

and

{

}

(for the common memory),

then enter the remote operation ID.

Press

{*}

and the desired mailbox number (

{

}

{

}

), then enter the mailbox password.

7.11

Transferring recorded

messages to another

telephone

This feature allows your unit to call a designated

telephone number each time an incoming voice

message is recorded. You can retrieve the

transferred message via remote operation.

Important:

To use this feature, program the transfer

telephone number first (feature #60, page

63) and set the unit to TAM/FAX mode.

7.11.1 How this feature works

An incoming voice message is recorded in

your unit.

Your unit calls the transfer telephone

number.

You answer the call with the transfer

telephone.

Your unit will play the pre-recorded transfer

greeting message.

You can record a transfer greeting

message.

You enter the remote operation ID, and

retrieve the message using remote operation

(page 54, 55).

7.11.2 Recording your transfer

greeting message

The recording time is limited to 16 seconds.

Sample message:

“

This is a transferred

message from (your name, business and/or

telephone number). Please enter your remote ID

for remote operation.

”

Keep the front cover page open for button

locations.

Press

{

}

Press

{#}

, then

{

}{

}

Press

{A}

{B}

repeatedly to select

“

RECORD

”

Press

{

SET

}

Speak clearly about 20 cm (8 inches) away

from the microphone.

The display will show the remaining

recording time.

When finished recording, press

{

STOP

}

Panasonic KXFPG377 KXFPG376 User Guide - Page 60

 Listening to recorded mailbox messages from a remote location, Option

Page 60 highlights

Listening to recorded mailbox messages from a remote location, Option