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Brother International MFC 3220C Software Users Manual - English - Page 6

Using Brother PC-FAX software, Additional Information for Network PC-FAX users

UPC - 012502607106

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6 Using Brother PC-FAX software 6-1 PC-FAX sending 6-1 Setting up user information 6-2 Sending setup 6-3 Outside line access 6-4 Include header 6-4 Address Book file 6-4 User interface 6-5 Simple style 6-5 Facsimile style 6-5 Speed-Dial setup 6-6 The Address Book 6-7 Setting up a Member in the Address Book 6-8 Setting up a Group for Broadcasting 6-9 Editing Member information 6-10 Deleting a Member or Group 6-10 Exporting the Address Book 6-10 Importing to the Address Book 6-12 Setting up a Cover Page 6-14 Entering Coverpage Information 6-15 Sending a file as a PC-FAX using the Facsimile style user interface 6-16 Redial 6-17 Sending a file as a PC-FAX using the Simple style user interface 6-17 Setting up PC-FAX receiving (Windows® 98/98SE/Me and 2000 Professional) (MFC-3320CN and MFC-3820CN only 6-19 Running PC-FAX Receiving 6-19 Setting up your PC 6-19 Viewing new PC-FAX messages 6-20 Receiving a fax into the PC (Windows® XP only) (MFC-3320CN and MFC-3820CN only 6-21 How to receive a fax automatically 6-21 How to view the received faxes 6-26 Additional Information for Network PC-FAX users with MFC-3320CN and MFC-3820CN 6-27 Enable Network PC-FAX (MFC-3320CN and MFC-3820CN only 6-27 Using the Brother Network PC-FAX software (MFC-3320CN and MFC-3820CN only 6-28 Quick Tips 6-28 Sending setup (For Network Users) (MFC-3320CN and MFC-3820CN only 6-29 v

Section	Page
Top Page	1
Table of Contents	2
1 Using the machine as a printer	9
Using the Brother MFC printer driver	9
Features	9
Choosing the right type of paper	10
How to print your original	10
Simultaneous printing and faxing	11
Clearing data from the memory	11
Checking the Print Quality	11
Printer operation keys	11
Job Cancel (MFC-3420C only)	11
Printer driver settings (Windows® only)	12
How to access the printer driver settings	12
Basic tab	13
Media Type	14
Quality	14
Bi-Directional Printing	15
Paper Size	16
Page Layout	16
Border Line	16
Orientation	17
Copies	17
Collate	17
Reverse Order	17
Advanced tab	18
Color	19
Color/Grayscale	19
Image Type	19
Custom Image Type	20
Halftone Pattern	21
Color Enhancement (True2Life®)	22
Scaling	24
Watermark	25
In background	25
In Outline Text (Window® 2000 Professional/XP Only)	25
Print Watermark	25
Watermark Style	26
Device Options	27
Print Date & Time	27
Quick Print Setup	28
Support tab	29
Brother Solutions Center	29
Web Update	29
Check Setting	29
2 How to scan using Windows®	30
Scanning an original (For Windows® 98/98SE/Me and 2000 Professional only)	31
TWAIN compliant	31
How to access the Scanner	32
Scanning an original into the PC	33
Scanning a whole page	33
Pre-Scanning to crop a portion you want to scan	34
Settings in the Scanner window	36
Image Type	36
Resolution	36
Scan Type	37
Brightness	37
Contrast	37
Document Size	38
Scanning an original (For Windows® XP only)	40
WIA compliant	40
How to access the scanner	40
Scanning an original into the PC (MFC-3220C and MFC-3320CN only)	41
Scanning an original into the PC (MFC-3420C and MFC-3820CN only)	43
Scanning an original using the ADF	43
Pre-Scanning to crop a portion you want to scan using the scanner glass (MFC-3420C and MFC-3820CN...	45
Brother Scanner Utility	47
Using the Scan key (For USB cable users)	48
Scan to E-mail	49
Scan to Image	49
Scan to OCR	50
Scan to File	50
Scan to Card (MFC-3320CN and MFC-3820CN only)	51
Changing the default quality	52
Changing the default Black & White file format	52
Changing the default color file format	52
Using ScanSoft® PaperPort® and TextBridge® OCR	53
Viewing items	54
Organizing your items in folders	55
Quick links to other applications	55
ScanSoft® TextBridge® OCR lets you convert image text into text you can edit	56
You can Import items from other applications	56
You can Export items in other formats	57
Exporting an image file	57
How to Uninstall PaperPort® and ScanSoft® TextBridge®	57
3 Using the Brother Control Center	58
Brother MFL-Pro Control Center	58
AutoLoad the Brother Control Center	59
How to turn off AutoLoad	59
Brother Control Center features	60
Auto Configuration	60
Scan to operations	61
Copy operations	61
PC-Fax operation	61
Scanner settings for Scan, Copy and PC-Fax buttons	62
Global settings	62
Setting up the scanner configurations	63
Performing an operation from the Control Center screen	64
Scan to File	65
To access Scan to File Configurations screen	65
Scanner settings	65
Destination folder	66
Scan to E-mail	67
To access Scan to E-mail Configurations screen	67
Scanner settings	67
E-mail application	68
Send to Options	68
Scan to OCR (Word Processor)	69
To access Scan to OCR Configurations screen	69
Scanner settings	69
Word Processor	70
Scan to Image	71
To access Scan to Image Configurations screen	71
Scanner settings	72
Target Application	72
Copy	73
To access the Copy Configurations screen	73
Scanner settings	74
Number of copies	74
Send a fax	75
To access the Send a fax Configurations screen	75
Scanner settings	75
PC-FAX settings	76
4 Using the Windows® XP-Based Brother SmartUI Control Center	77
Brother SmartUI Control Center	77
AutoLoad the Brother Control Center	78
How to turn off Auto Load	78
Brother Control Center features	79
Auto Configuration	80
Hardware Section: Changing the Scan to button configuration	81
Scan to E-mail	82
Scan to File	83
Scan to Image	84
Scan to OCR	86
Software Section	88
Scan	89
Copy	89
Fax	90
Custom	90
Scan to File	91
Scan to E-mail	93
File attachments	95
Scanner settings	96
Scan to OCR (Word Processing program)	97
Scan to Graphics application (example: Microsoft Paint)	99
Copy	101
PC Fax setting (PC-FAX using the Brother Fax Driver)	103
FAX settings	104
Custom: User-defined buttons	105
Customizing a user-defined button	105
1. Select the Scan Action	105
2. Select Configuration for the Scan Type.	106
3. Select Scan Settings.	110
5 Using MFC Remote Setup	111
MFC Remote Setup	111
6 Using Brother PC-FAX software	113
PC-FAX sending	113
Setting up user information	114
Sending setup	115
Outside line access	116
Include header	116
Address Book file	116
User interface	117
Simple style	117
Facsimile style	117
Speed-Dial setup	118
The Address Book	119
Setting up a Member in the Address Book	120
Setting up a Group for Broadcasting	121
Editing Member information	122
Deleting a Member or Group	122
Exporting the Address Book	122
Importing to the Address Book	124
Setting up a Cover Page	126
Entering Coverpage Information	127
Sending a file as a PC-FAX using the Facsimile style user interface	128
Redial	129
Sending a file as a PC-FAX using the Simple style user interface	129
Setting up PC-FAX receiving (Windows® 98/98SE/Me and 2000 Professional) (MFC-3320CN and MFC-3820C...	131
Running PC-FAX Receiving	131
Setting up your PC	131
Viewing new PC-FAX messages	132
Receiving a fax into the PC (Windows® XP only) (MFC-3320CN and MFC-3820CN only)	133
How to receive a fax automatically	133
How to view the received faxes	138
Additional Information for Network PC-FAX users with MFC-3320CN and MFC-3820CN	139
Enable Network PC-FAX (MFC-3320CN and MFC-3820CN only)	139
Using the Brother Network PC-FAX software (MFC-3320CN and MFC-3820CN only)	140
Quick Tips:	140
Sending setup (For Network Users) (MFC-3320CN and MFC-3820CN only)	141
Extra options in Address Book (For Network Users) (MFC-3320CN and MFC-3820CN only)	142
7 Using the PhotoCapture Center™ from your PC	143
For USB cable users	143
For Network cable users	145
8 Network Scanning (MFC-3320CN and MFC-3820CN only)	147
Network License	147
Registering your PC with the machine	147
Using the Scan key	151
Scan to E-mail (PC)	151
Scan to E-mail (E-mail server)	152
Scan to Image	153
Scan to OCR	154
Scan to File	155
9 Using your machine with a Macintosh®	156
Setting up your USB-equipped Apple® Macintosh®	156
Using the Brother printer driver with your Apple® Macintosh® (Mac OS® 8.6-9.2)	157
Using the Brother Printer Driver with Your Apple® Macintosh® (Mac OS® X)	159
Choosing page setup options	159
Choosing printing options	160
Sending a fax from your Macintosh® application	161
For Mac OS® 8.6 - 9.2 users	161
Sending a Network PC-FAX from your Macintosh® application (MFC-3320CN and MFC-3820CN only)	162
For Mac OS® X users	163
Drag a vCard from the Mac OS® X Address Book application	165
Sending a Network PC-FAX from your Macintosh® application (MFC-3320CN and MFC-3820CN only)	166
Scanning from a Macintosh®	167
Accessing the scanner	167
Scanning an image into your Macintosh®	168
Scanning a whole page	168
Pre-Scanning an image	169
Settings in the Scanner window	170
Image	170
Scanning Area	172
Business Card Size (MFC-3420C and MFC-3820CN only)	172
Adjusting the Image	173
Using Presto! PageManager®	174
Highlights	174
System requirements for Presto! PageManager®	175
Technical Support	175
MFC Remote Setup (Mac OS® X)	176
Using the PhotoCapture Center™ from a Macintosh® (MFC-3320CN and MFC-3820CN only)	178

Match case Limit results 1 per page

Using Brother PC-FAX software

.........................................

6-1

PC-FAX sending

...............................................................

6-1

Setting up user information

.........................................

6-2

Sending setup

.............................................................

6-3

Outside line access

....................................................

6-4

Include header

............................................................

6-4

Address Book file

........................................................

6-4

User interface

.............................................................

6-5

Simple style

............................................................

6-5

Facsimile style

........................................................

6-5

Speed-Dial setup

..............................................................

6-6

The Address Book

......................................................

6-7

Setting up a Member in the Address Book

.................

6-8

Setting up a Group for Broadcasting

..........................

6-9

Editing Member information

......................................

6-10

Deleting a Member or Group

....................................

6-10

Exporting the Address Book

.....................................

6-10

Importing to the Address Book

.................................

6-12

Setting up a Cover Page

..........................................

6-14

Entering Coverpage Information

...............................

6-15

Sending a file as a PC-FAX using the Facsimile

style user interface

...............................................

6-16

Redial

...................................................................

6-17

Sending a file as a PC-FAX using the Simple

style user interface

...............................................

6-17

Setting up PC-FAX receiving

(Windows

98/98SE/Me and 2000 Professional)

(MFC-3320CN and MFC-3820CN only)

......................

6-19

Running PC-FAX Receiving

.....................................

6-19

Setting up your PC

...................................................

6-19

Viewing new PC-FAX messages

..............................

6-20

Receiving a fax into the PC (Windows

XP only)

(MFC-3320CN and MFC-3820CN only)

......................

6-21

How to receive a fax automatically

...........................

6-21

How to view the received faxes

................................

6-26

Additional Information for Network PC-FAX users with

MFC-3320CN and MFC-3820CN

................................

6-27

Enable Network PC-FAX

(MFC-3320CN and MFC-3820CN only)

...............

6-27

Using the Brother Network PC-FAX software

(MFC-3320CN and MFC-3820CN only)

...............

6-28

Quick Tips:

...........................................................

6-28

Sending setup (For Network Users)

(MFC-3320CN and MFC-3820CN only)

...............

6-29