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Xerox 6505/N User Guide - Page 97

Printing Using Proof Print, Setting Up a Proof Print Job - reviews

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Printing Printing Using Proof Print This section contains: • Setting Up a Proof Print Job on page 97 • Printing a Proof Print Job on page 98 Notes: • • Proof Print requires that you have the Productivity Kit installed in the printer. For information on your printer configuration and available optional features, see Configurations and Options on page 21. The RAM Disk feature of the printer must also be enabled for you to use Proof Print. For information on enabling this option, see Enabling Optional Features on page 46. The Proof Print feature enables you to store a multiple-copy print job in the printer, then review one set before printing the remainder. If you are satisfied with the first set, you can print the remaining copies from the control panel. Setting Up a Proof Print Job You set up Proof Print print jobs in the print driver at your computer. You can use the PCL or the PostScript drivers for Proof Print. After setup, one copy of the job prints for you to review. Then you can print the rest of the copies or delete them from the printer control panel. 1. In the application you are printing from, open the Print dialog box. 2. Select your WorkCentre 6505 printer, then click the Properties button. 3. Click the Paper/Output tab, then do the following: a. From the Job Type list, select Proof Print. b. If you are using the PostScript driver, click the Setup button. For the PCL driver, click the Setting button. c. In the Proof Print dialog box, in the Username field, type your name, up to eight characters. d. In the Retrieve Document Name field, do one of the following: • To use a specific document name to access the document from the printer control panel, select Enter Document Name. In the Document Name field, type a name for the document, up to 12 characters. This name appears on the control panel. • To display a timestamp on the control panel, select Use Existing Name if you are using the PostScript driver, or Auto Retrieve for the PCL driver. e. Click OK. 4. Select any other printing options, then click OK. 5. In the Print dialog box, click OK or Print. Note: Do not select the number of copies. You do that at the control panel later when you print. One set of the job prints. Review this set. If the set is satisfactory, you can print the remaining sets from the control panel. For details, see Printing a Proof Print Job on page 98. WorkCentre 6505 Color Laser Multifunction Printer 97 User Guide

Section	Page
Contents	3
Safety	9
Electrical Safety	10
General Guidelines	10
Laser Safety	10
Power Cord	10
Operational Safety	12
Operational Guidelines	12
Ozone Release	12
Printer Location	12
Printer Supplies	13
Maintenance Safety	14
Printer Symbols	15
Features	17
Parts of the Printer	18
Front View	18
Rear View	19
Internal View	19
Control Panel	20
Configurations and Options	21
Configurations	21
Standard Features	21
Additional Capabilities	21
Optional Features	22
Energy Saver Mode	23
Setting the Power Saver Time	23
Exiting Energy Saver Mode	23
Starting Energy Saver Mode	23
Information Pages	24
Menu Map	24
Configuration Page	24
Startup Page	24
CentreWare Internet Services	25
Accessing CentreWare Internet Services	25
More Information	26
Installation and Setup	27
Installation and Setup Overview	28
Selecting a Location for the Printer	29
Connecting the Printer	30
Choosing a Connection Method	30
Connecting to a Network	30
Connecting Using a USB Cable	31
Connecting to a Telephone Line	31
Configuring Network Settings	32
About TCP/IP and IP Addresses	32
Assigning the IP Address of the Printer	32
Finding the IP Address of Your Printer	35
Enabling the Printer for Faxing	35
Enabling the Printer for Scanning	36
Setting the Date and Time	37
Installing the Software	38
Operating System Requirements	38
Available Print Drivers	38
Installing the Print Drivers for a Windows Network Printer	39
Installing the Scan Drivers for a Windows Network Printer	39
Installing Print and Scan Drivers for Windows USB	40
Installing the Drivers and Utilities for Macintosh OS X Version 10.5 and Later	41
Installing Other Drivers	43
Installing Utilities for Windows	44
Installing the Address Book Editor	44
Installing PrintingScout	44
Enabling Optional Features	46
Enabling Optional Features for the Windows PostScript Driver	46
Enabling Optional Features for the Windows PCL Driver	47
Enabling Optional Features for Macintosh OS X 10.5 and Later	48
Enabling Optional Features for Linux	48
Setting up Scanning	49
Scanning Setup Overview	49
Setting Up Scanning to a Shared Folder on Your Computer	49
Setting Up Scanning to an FTP Server	51
Setting Up Scanning to an Email Address	52
Setting Up Scanning with USB	53
Printing	55
Supported Paper and Media	56
Paper Usage Guidelines	56
Paper That Can Damage Your Printer	57
Paper Storage Guidelines	57
Supported Paper	58
Loading Paper	61
Loading Paper in Tray 1	61
Loading Paper in the Manual Feed Slot	63
Loading Paper in the 250-Sheet Feeder (Tray 2)	65
Setting Paper Types and Sizes	68
Setting the Paper Type	68
Setting the Paper Size	68
Selecting Printing Options	70
Selecting Printing Defaults in Windows	70
Selecting Printing Defaults in Windows for a Shared Network Printer	71
Selecting Printing Options for an Individual Job in Windows	71
Selecting Printing Options for an Individual Job in Macintosh	75
Printing on Specialty Media	77
Printing Envelopes	77
Printing Labels	80
Printing on Glossy Cardstock	82
Printing on Cardstock	85
Printing Custom Sizes	87
Defining Custom Paper Sizes	87
Printing on Custom Size Paper	89
Printing on Both Sides of the Paper	91
Automatic 2-Sided Printing Guidelines	91
Binding Edge Options	91
Automatic 2-Sided Printing	92
Manual 2-Sided Printing	92
Printing Using Secure Print	95
Storing a Print Job in Memory	95
Printing a Secure Print Job	96
Printing Using Proof Print	97
Setting Up a Proof Print Job	97
Printing a Proof Print Job	98
Copying	99
Basic Copying	100
Automatic Document Feeder Guidelines	100
Adjusting Copying Options	102
Basic Settings	102
Image Adjustments	104
Image Layout Adjustments	105
Output Adjustments	106
Changing the Default Settings	107
Selecting the Default Copy Settings	107
Limiting Access to Copy Operations	109
Scanning	111
Loading Documents for Scanning	112
Scanning to a Folder on a Computer with a USB Connection	113
Scanning to a USB Flash Drive	114
Scanning to a Shared Folder on a Network Computer	115
Setting Up Scanning to a Computer	115
Scanning to a Computer	115
Scanning to an Email Address	116
Scanning to an FTP Server	117
Scanning Images into an Application	118
Scanning an Image into a Windows Application (TWAIN)	118
Using the WIA Image Manager in a Windows Application	118
Scanning an Image into a Macintosh OS X Application	119
Adjusting Scanning Options	120
Adjusting Scan Settings	120
Changing the Default Scan Settings	123
Limiting Access to Scan Operations	125
Faxing	127
Loading Documents for Faxing	128
Basic Faxing	129
Sending a Fax from the Printer	129
Sending a Fax from Your Computer	130
Using the Fax Address Book	132
Faxing to an Individual	132
Faxing to a Group	133
Selecting Fax Options for Single Jobs	137
Setting the Fax Resolution	137
Making the Image Lighter or Darker	137
Turning On Hook On or Off	137
Sending a Delayed Fax	138
Including a Fax Cover Page	138
Setting Up Polling	138
Changing the Default Fax Job Settings	139
Fax Configuration	139
Managing Fax Functions	140
Printing Monitor Reports	140
Enabling or Disabling Secure Faxes	141
Limiting Access to Fax Operations	141
Limiting Who Can Send Faxes to the Printer	142
Limiting Access to Fax Operations	142
Printing Fax Reports	143
Inserting Pauses in Fax Numbers	143
Control Panel Menus	145
Navigating the Control Panel Menus	146
System Menus	147
System Menus	147
Information Pages	148
Billing Meters	148
Admin Menu	149
Default Settings	161
Tray Settings	163
Maintenance	165
Cleaning the Printer	166
General Precautions	166
Cleaning the Document Glass	167
Cleaning the Exterior	167
Cleaning the Interior	168
Ordering Supplies	169
Consumables	169
Routine Maintenance Items	169
When to Order Supplies	169
Recycling Supplies	170
Managing the Printer	171
Managing the Printer with CentreWare Internet Services	171
Checking Printer Status with PrintingScout	172
Checking Printer Status using Email	173
Checking Page Counts	176
Viewing the Billing Meter	176
Printing the Print Volume Report	176
Moving the Printer	178
Troubleshooting	181
Troubleshooting Overview	182
Error and Status Messages	182
PrintingScout Alerts	182
Online Support Assistant	182
Information Pages	182
More Information	183
Control Panel Messages	184
Supply Status Messages	184
Error Messages	185
Problems with the Printer	188
Print-Quality Problems	191
Cleaning the Imaging Unit and Laser Lens	196
Color Registration	199
Setting Automatic Color Registration	199
Performing a One-time Automatic Color Registration Adjustment	199
Performing a Manual Color Registration Adjustment	199
Color Balance	203
Paper Jams	204
Preventing Paper Jams	204
Clearing Paper Jams	205
Printer Specifications	211
Physical Specifications	212
Weights and Dimensions	212
Environmental Specifications	213
Temperature	213
Relative Humidity	213
Elevation	213
Electrical Specifications	214
Power Source	214
Power Consumption	214
Performance Specifications	215
Regulatory Information	217
Electromagnetic Interference	218
United States FCC Regulations	218
Canada Regulations	218
European Union	219
Other Regulations	220
Turkey (RoHS Regulation)	220
Copy Regulations	221
United States	221
Canada	222
Other Countries	223
Fax Regulations	224
United States	224
Canada	225
European Union	226
South African Statement	226
Material Safety Data Sheets	227
Recycling and Disposal	229
All Countries	229
North America	229
Other Countries	229

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Printing

WorkCentre 6505 Color Laser Multifunction Printer

User Guide

Printing Using Proof Print

This section contains:

•

Setting Up a Proof Print Job

on page 97

•

Printing a Proof Print Job

on page 98

Notes:

•

Proof Print requires that you have the Productivity Kit installed in the printer. For

information on your printer configuration and available optional features, see

Configurations and Options

on page 21.

•

The RAM Disk feature of the printer must also be enabled for you to use Proof Print. For

information on enabling this option, see

Enabling Optional Features

on page 46.

The Proof Print feature enables you to store a multiple-copy print job in the printer, then review one set

before printing the remainder. If you are satisfied with the first set, you can print the remaining copies

from the control panel.

Setting Up a Proof Print Job

You set up Proof Print print jobs in the print driver at your computer. You can use the PCL or the

PostScript drivers for Proof Print. After setup, one copy of the job prints for you to review. Then you can

print the rest of the copies or delete them from the printer control panel.

In the application you are printing from, open the

dialog box.

Select your

WorkCentre 6505

printer, then click the

Properties

button.

Click the

Paper/Output

tab, then do the following:

From the Job Type list, select

Proof Print

If you are using the PostScript driver, click the

Setup

button. For the PCL driver, click the

Setting

button.

In the Proof Print dialog box, in the

Username

field, type your name, up to eight characters.

In the Retrieve Document Name field, do one of the following:

•

To use a specific document name to access the document from the printer control panel,

select

Enter Document Name

. In the Document Name field, type a name for the

document, up to 12 characters. This name appears on the control panel.

•

To display a timestamp on the control panel, select

Use Existing Name

if you are using

the PostScript driver, or

Auto Retrieve

for the PCL driver.

Click

Select any other printing options, then click

In the Print dialog box, click

Note:

Do not select the number of copies. You do that at the control panel later when you print.

One set of the job prints. Review this set. If the set is satisfactory, you can print the remaining sets

from the control panel. For details, see

Printing a Proof Print Job

on page 98.