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Xerox M20I System Administration Guide - Page 128

Email Overview - scan to email

UPC - 095205244205

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Scan to Email Email Overview By combining the power of the WorkCentre M20i and CentreWare Internet Services, Xerox provides an Email solution for all Email users. After the Xerox WorkCentre M20i is installed, the Email feature allows users to scan an original document, convert the scanned document to an electronic format and then send that information to one or more Email address destinations. NOTE: When entering a manual Email address on the WorkCentre M20i both ASCII and accented characters (ISO8859-1 characters) will be available on the keyboard. Page 9-2 Xerox WorkCentre M20i System Administration Guide

Section	Page
Cover	1
Table of Contents	3
1 Welcome	9
Introduction	10
Xerox CopyCentre C20	10
Xerox WorkCentre M20	10
Xerox WorkCentre M20i	10
About This Guide	11
Related Information Sources	12
Customer Support	13
Safety	14
Safety Standards	16
Regulatory Information	17
Laser Safety	18
The Electricity at Work Regulations - UK ONLY	19
Regulations - Europe	22
Certification to 1999/5/EC Radio Equipment & Telecommunications Terminal Equipment Directive	22
Regulations - USA	23
Fax Send Header Requirements	23
Data Coupler Information	23
Regulations - Canada	25
Environmental Compliance	26
Energy Star®	26
2 Basic Network Installation	27
Introduction	27
Information Checklist	28
Ethernet Port	29
Ethernet Port Setup	29
Basic TCP/IP Settings	31
Installation Procedure	31
Enabling or Disabling TCP/IP	32
Network Communication Setup	34
Automatically setting TCP/IP Addresses	34
Manually setting TCP/IP Addresses	36
Workstation Setup	38
Test Print	39
3 NetWare	41
Introduction	41
Information Checklist	42
NetWare Environments	43
IPX Queue Based Printing	44
Installation Options	44
Using Xerox CentreWare DP	45
Installation Procedure	45
Network Communication Setup	45
CentreWare DP Setup	47
Using NetWare Utilities	48
Installation Procedure	48
Network Communication Setup	48
NetWare Setup	50
IPX NDPS Printing	51
IP NDPS Printing	52
Test Print	53
4 Print Driver Installation for Networked Printers	55
Introduction	55
Information Checklist	56
Workstation Setup	57
Windows XP (TCP/IP)	58
Windows 2000 (TCP/IP)	60
Windows NT V4.0 (TCP/IP)	62
Windows 98/Me	64
Windows XP (Internet Printing Protocol)	65
Windows 2000 (Internet Printing Protocol)	66
Apple Mac OSX with Rendezvous	67
Test Print	68
5 AppleTalk	69
Introduction	69
Information Checklist	70
AppleTalk Installation	71
Installation Procedure	71
Network Communication Setup	71
Printer Driver Installation (Mac OS 8x,9x only)	73
Installation Procedure	73
Setting the Printer Driver (Mac OS 8x,9x only)	74
Printer Driver Installation (Mac OSX only)	75
Installation Procedure	75
Setting the Printer Driver (Mac OSX only)	76
Test Print	77
6 Advanced TCP/IP Setup	79
Introduction	79
Information Checklist	80
Enabling/Disabling LPR/LPD	81
Enabling/Disabling Raw Printing	83
Enabling/Disabling HTTP	86
7 Network Installation Using Internet Services	89
Introduction	89
Information Checklist	90
Using CentreWare Internet Services	91
Introduction	91
Network Communication Setup	92
Enabling Internet Services	93
Configuring the Network	94
Ethernet	95
AppleTalk	96
Installation Procedure	96
Configure the WorkCentre M20i	96
Test Print	98
NetWare	99
Installation Procedure	99
PCONSOLE or NWADMIN Setup	99
Configure the WorkCentre M20i	100
Test Print	101
TCP/IP	102
Installation Procedure	102
Configure the WorkCentre M20i	102
Test Print	104
SNMP	105
Configure SNMP	105
SSDP	107
Configure SSDP	107
LPR/LPD	108
Installation Procedure	108
Configure the WorkCentre M20i	108
Test Print	109
Raw TCP/IP Printing	110
Installation Procedure	110
Configure the WorkCentre M20i	110
Test Print	111
IPP	112
Test Print	113
HTTP	114
Test Print	115
8 Local Connection	117
Introduction	117
Information Checklist	118
Installation Procedure	119
Driver Installation	120
Workstation Setup	123
Test Print or Scan	126
Test Print	126
Test Scan	126
9 Scan to Email	127
Introduction	127
Email Overview	128
Information Checklist	129
Configuring SMTP	130
SMTP IP Address	131
Maximum Mail Size	132
Authentication	133
Configuring Authentication	133
Enabling Authentication	133
Add Authenticated Users	135
Delete Authenticated Users	137
Configuring Email Settings	139
Default Subject	140
Default From	141
Guest User Access	142
Auto Send to Self	143
LDAP Directory Setup (Internal Address Book)	144
Primary LDAP IP Address	145
Email Setup using Internet Services	146
Enabling Internet Services	146
LDAP Directory	147
Configure LDAP	147
SMTP Server	148
Configure SMTP	148
Email Setup	149
Configure Email	149
User Authentication	150
Configure User Authentication	150
Local Address Book	151
Creating a Local Address Book	151
Group Address Book	152
Creating a Group Address Book	152
Email forwarding	153
Test Email Transmission	156
10 Fax	157
Introduction	157
Information Checklist	158
Fax Forwarding	159
Mailbox Setup	161
Create a Mailbox	161
Delete a Mailbox	163
Fax Setup using Internet Services	164
Enabling Internet Services	164
Fax General Setup	165
Fax Phone Book Setup	166
Testing	167
11 Administration Tools	169
Introduction	169
Department Codes	170
Creating Departments	170
Printing Department Data	172
Managing Departments	173
Changing the Master Code	175
Passcode Protection	177
Enable Passcode Protection	177
Change the Passcode	178
Network Tools	179
Reset NIC	179
Set Factory Defaults	180
Clear Memory	181
Maintenance Tools	182
Check the Serial Number	183
Notify Toner Low	184
New Drum	185
Clean Drum	186
Billing Counters	187
Maintenance using Internet Services	188
Enabling Internet Services	188
Checking Printer Status	189
Printing Reports	190
Defining the Printer	191
Checking Configurations	192
Setting Alert Notifications	193
Checking Billing and Counters	194
Making General Maintenance Settings	195
Upgrading Firmware	196
Installing Flash PCL Fonts	197
Installing Flash PCL Macros	198
Installing Flash PostScript Fonts	199
Obtaining Assistance	200
Maintenance using ControlCentre	201
Upgrading Firmware	202
Downloading PCL Fonts and Macros	203
Downloading PostScript Fonts	204
Enabling or Disabling Auxiliary Access	205
12 Problem Solving	207
Introduction	207
Problem Solving Procedure	208
Scan to Email	209
13 Glossary	211