Xerox XDM1525D-WU User Manual - Page 52

Folder Copy Options, Storage and CD

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Page 52 highlights

Scanning Create copies of scanned documents-Sometimes the image of a scanned document is only saved as a temporary file until its Destination Application is finished using it. In those cases you may want an additional, permanent copy saved on your hard drive. For example, if you scan a picture to an email application, the scanned image is saved as a temporary file, then attached to the email, and the email is sent. Later, the temporary file of the scanned picture is deleted. The same situation may occur when you scan directly to a printer or scan to a fax application. After a scanned item is printed or faxed, its temporary file is deleted. However, by selecting this Create copies of scanned documents option, you can choose to save permanent copies of the scanned items on your hard drive. The copies will be saved in the folder specified in the Folder Copy Options section (see the figure on page 48 and the description below). You can selectively choose the types of Destination Applications that will have their scanned images saved permanently. For example, if your computer is connected to multiple printers and fax machines, each one is considered a separate Destination Application. By selecting the Fax and Print box and clicking the Create copies of scanned documents option, every scanned document you fax or print from the scanner is also saved as a permanent file on your hard drive. This option is not available if either the Document Management or Storage and CD-R/W options are selected. because, by default, file copies for those types of Destination Applications are already automatically saved in the folder for copies. For that reason, this option is not available for the default settings of Buttons 1 and 2. Those buttons have PaperPort as their Destination Applications, and PaperPort is Document Management software. Likewise, the option is also not available for the default setting of Button 7, Archive, because it is set as Transfer to Storage with the Destination Application type set as Storage and CDR/W. Folder Copy Options-This section of the dialog box sets the location for copies of your scanned documents and how you want to group them. All copies of your scanned documents, regardless of type of Destination Application, are saved in this folder. DocuMate 152 Scanner User's Guide 47

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DocuMate 152 Scanner User’s Guide
47
Scanning
Create copies of scanned documents
—Sometimes the
image of a scanned document is only saved as a temporary file
until its Destination Application is finished using it. In those
cases you may want an additional, permanent copy saved on
your hard drive.
For example, if you scan a picture to an email application, the
scanned image is saved as a temporary file, then attached to
the email, and the email is sent. Later, the temporary file of the
scanned picture is deleted. The same situation may occur
when you scan directly to a printer or scan to a fax application.
After a scanned item is printed or faxed, its temporary file is
deleted. However, by selecting this
Create copies of scanned
documents
option, you can choose to save permanent copies
of the scanned items on your hard drive.
The copies will be saved in the folder specified in the Folder
Copy Options section (see the figure on page 48 and the
description below).
You can selectively choose the types of Destination
Applications that will have their scanned images saved
permanently. For example, if your computer is connected to
multiple printers and fax machines, each one is considered a
separate Destination Application. By selecting the
Fax and
Print
box and clicking the
Create copies of scanned
documents
option, every scanned document you fax or print
from the scanner is also saved as a permanent file on your
hard drive.
This option is not available if either the
Document
Management
or
Storage and CD-R/W
options are selected.
because, by default, file copies for those types of Destination
Applications are already automatically saved in the folder for
copies.
For that reason, this option is not available for the default
settings of Buttons 1 and 2. Those buttons have PaperPort as
their Destination Applications, and PaperPort is
Document
Management
software.
Likewise, the option is also not available for the default setting
of Button 7, Archive, because it is set as Transfer to Storage
with the Destination Application type set as
Storage and CD-
R/W
.
Folder Copy Options
—This section of the dialog box sets the
location for copies of your scanned documents and how you
want to group them.
All copies of your scanned documents, regardless of type of
Destination Application, are saved in this folder.