Xerox XDM5105D-WU User Guide - Page 54

Scanning with Optical Character Recognition (OCR), To scan with OCR

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Scanning Rich Text Format-The .rtf file format. Text that retains formatting when converted. Available with Microsoft WordPad and Word. Excel Spreadsheet-The .xls file format used by Microsoft Excel. HTML Document-The .htm file format used to create web pages. 4. Click OK or Apply on the One Touch Properties window. Scanning with Optical Character Recognition (OCR) Optical Character Recognition (OCR) converts text and numbers on a scanned page into editable text and numbers. You can then work with the text and numbers to edit, spellcheck, change font or type size, sort, calculate, and so forth. NOTE: Xerox recommends that all OCR processing use the original factory settings for OCR scanning that came with your scanner. When scanning with other settings, use at least 300 dpi for the resolution. If the original documents are of poor quality or have a small type font, 400 dpi can be used as the maximum resolution. To scan with OCR: 1. Select a Destination Application that has one of the Text formats (TEXT, RTF, XLS, or HTML). 2. Scan the document. Your scanned pages appear in the Destination Application with their text ready for editing and other text processing. NOTE: OCR scanning is also for spreadsheets so you can work in Microsoft Excel (or other spreadsheet applications) with the figures and text from the original spreadsheets. DocuMate 510 Scanner User's Guide 49

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DocuMate 510 Scanner User’s Guide
49
Scanning
Rich Text Format
—The .rtf file format. Text that retains
formatting when converted. Available with Microsoft WordPad
and Word.
Excel Spreadsheet
—The .xls file format used by Microsoft
Excel.
HTML Document
—The .htm file format used to create web
pages.
4.
Click
OK
or
Apply
on the One Touch Properties window.
Scanning with Optical Character Recognition (OCR)
Optical Character Recognition (OCR) converts text and numbers
on a scanned page into editable text and numbers. You can then
work with the text and numbers to edit, spellcheck, change font or
type size, sort, calculate, and so forth.
To scan with OCR:
1.
Select a Destination Application that has one of the Text
formats (TEXT, RTF, XLS, or HTML).
2.
Scan the document.
Your scanned pages appear in the Destination Application with
their text ready for editing and other text processing.
NOTE:
Xerox recommends that all OCR processing use the
original factory settings for OCR scanning that came with your
scanner. When scanning with other settings, use at least 300 dpi
for the resolution. If the original documents are of poor quality or
have a small type font, 400 dpi can be used as the maximum
resolution.
NOTE:
OCR scanning is also for spreadsheets so you can work
in Microsoft Excel (or other spreadsheet applications) with the
figures and text from the original spreadsheets.