Brother International DCP-L5600DN Barcode Utility Users Guide
Brother International DCP-L5600DN Manual
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- Brother International DCP-L5600DN | Barcode Utility Users Guide - Page 1
Barcode UtilityUser'sGuide User's Guide © 2020 Brother Industries, Ltd. All rights reserved. - Brother International DCP-L5600DN | Barcode Utility Users Guide - Page 2
We use the following symbol throughout this User's Guide: Tips icons indicate helpful hints and supplementary information form or by any means without prior written permission of Brother Industries, Ltd. Trademarks Brother is the trademark of Brother Industries, Ltd. QR Code is a trademark of DENSO - Brother International DCP-L5600DN | Barcode Utility Users Guide - Page 3
...2 1.3 Supported Input/Output File Formats...2 1.4 Supported Scan Color Settings Troubleshooting...26 5.2 File Processing Errors ...28 Appendix A: Barcode Recognition Requirements 30 Appendix B: Custom Naming Rules...32 Naming Rules for [BARCODE L(A,B)] and [BARCODE R(A,B 33 Appendix C: Supported - Brother International DCP-L5600DN | Barcode Utility Users Guide - Page 4
up to 50 file-processing rules per function - Works on any compatible Brother machine that has scanning capabilities - Compatible with the Brother iPrint&Scan for Windows application - Supports processing scan jobs from multiple machines - Allows integration with third-party systems To activate - Brother International DCP-L5600DN | Barcode Utility Users Guide - Page 5
and Options. 1.4 Supported Scan Color Settings Make sure that your Brother machine uses the Barcode Utility's supported scan settings. The Barcode Utility cannot process PDF files created using the automatic color mode settings. Machine Type Document Scanner Laser and Inkjet Machine (Monochrome - Brother International DCP-L5600DN | Barcode Utility Users Guide - Page 6
Files The Barcode Utility runs as a background service and can continuously monitor specific folders (hot folders) for newly scanned files and then process them according to the barcode recognition and document separation rules. 1. Scan documents containing barcodes. 2. Save documents in a hot - Brother International DCP-L5600DN | Barcode Utility Users Guide - Page 7
The Barcode Utility application must be installed on your computer. To download the application, go to your model's Downloads page at support.brother.com. - The documents must be scanned either directly from the machine or using the Brother iPrint&Scan for Desktop application. 2.2 Add a Folder to Be - Brother International DCP-L5600DN | Barcode Utility Users Guide - Page 8
documents based on your requirements. Target File Type All files Specify exact file name Description All scanned files are processed according to rules assigned to this specific hot folder. The scanned file is processed according to its file name. The processing rule will apply only to files - Brother International DCP-L5600DN | Barcode Utility Users Guide - Page 9
2.4 Assign Barcodes to File Processing Rules 1. Click the edit button [ ] next to the newly created rule. 2. Click General Settings, and then click [ + ]. 6 - Brother International DCP-L5600DN | Barcode Utility Users Guide - Page 10
3. When the Barcode Configuration dialog box appears, type the Barcode Name. To correctly recognize and read a barcode, the utility's barcode recognition settings must be set correctly. 4. Select the applicable Barcode Type check boxes. 5. Type additional barcode information in the Specify exact - Brother International DCP-L5600DN | Barcode Utility Users Guide - Page 11
that contains the barcode you want to use, and then click Open. 10. The scanned file's name and a preview appears. Do one of the following: If the document has only one page Move and resize the selection rectangle in the - Brother International DCP-L5600DN | Barcode Utility Users Guide - Page 12
・ If you cannot load the scanned file, scan the master barcode again using a Brother machine compatible with the Barcode Utility. ・ Make sure you place the red recognition area over a minimum of 80% of the target barcode to ensure accurate - Brother International DCP-L5600DN | Barcode Utility Users Guide - Page 13
2.5 Configure File Split Settings The Barcode Utility can split multiple-page scanned documents into shorter documents. 1. Click the edit button [ ] next to the newly created rule. 2. Click File split rule in the left navigation bar. 3. Select the Split files check box. 10 - Brother International DCP-L5600DN | Barcode Utility Users Guide - Page 14
4. Choose one of the following 'Split file' rules: To split files by page count a. Select the Separate files by page count radio button. b. Type the number of pages you want in each final, shorter document (max. 99). To split files based on specific barcodes a. Select the Separate files according to - Brother International DCP-L5600DN | Barcode Utility Users Guide - Page 15
5. Confirm your settings, and then click OK. If any warning icons [ ] appear, fix the settings as indicated. To delete a file split rule, click the [ ] button to the right of the rule name. Detect or delete separator pages Example 1 Detect file separation using a barcode. Example 2 Delete the - Brother International DCP-L5600DN | Barcode Utility Users Guide - Page 16
2.6 Configure File Rename Settings The Barcode Utility can rename newly separated document files based on the barcodes each file contains. 1. Click the edit button [ ] next to the newly created rule. 13 - Brother International DCP-L5600DN | Barcode Utility Users Guide - Page 17
2. Click File rename rule in the left navigation bar. 3. Select the Rename file check box. 4. Click Add a setting. 5. Specify the file name rules: To rename files based on specific barcodes a. Select the Rename files according to the specified barcode check box. 14 - Brother International DCP-L5600DN | Barcode Utility Users Guide - Page 18
b. In the drop-down list, select the barcode to use or specify a new barcode by clicking the Add a new barcode setting... option. c. Select the output format from the Output Format drop-down list. To rename files based on a combination of static and dynamic information a. Select the Change filename - Brother International DCP-L5600DN | Barcode Utility Users Guide - Page 19
1. Click the edit button [ ] next to the newly created rule. 2. Click File save rule in the left navigation bar. 3. Select the Save destination check box. 4. Click Add a setting. 16 - Brother International DCP-L5600DN | Barcode Utility Users Guide - Page 20
6. In the drop-down list, select the barcode to use or specify a new barcode by clicking the Add a new barcode setting option. 7. To change the default destination, click Browse..., select the folder you want, and then click Select Folder. 8. Type the folder path you want to use. 9. To customize the - Brother International DCP-L5600DN | Barcode Utility Users Guide - Page 21
Change filename Description Do not change file names for incorrectly processed files. Automatically rename any incorrectly processed files. Type the new default file name you want in the Change filename: field, and then specify any additional information if necessary. For more information, see - Brother International DCP-L5600DN | Barcode Utility Users Guide - Page 22
and File Processing Enable the rules you want to use to process incoming scan jobs before you start monitoring hot folders. ・ By default, the Folder Monitoring function is On. ・ Make sure you have the files correctly, see: - Section 4.1 Check the Application Log. - Section 5. Troubleshooting. 19 - Brother International DCP-L5600DN | Barcode Utility Users Guide - Page 23
3. Additional Features 3.1 Change the [COUNTER] Naming Rules When you use the custom naming rule, or [COUNTER], a counter is added to file names in a three-digit number format (000 - 999) with additional digits being added incrementally from 1000 onwards. 1. Click Application settings in the main - Brother International DCP-L5600DN | Barcode Utility Users Guide - Page 24
3.2 Export and Import Configuration To save specific barcode and rule settings, export the current settings as an XML file. You can import and reapply them if necessary. 3.2.1 Export Configuration 1. Click Application settings in the main screen. 2. Click Import/Export in the left navigation bar. 3. - Brother International DCP-L5600DN | Barcode Utility Users Guide - Page 25
5. When the confirmation message appears, click OK. 6. Click OK. 7. Click Apply in the application's main screen. 3.3 Check the Barcode Utility version 1. Click Application settings in the main screen. 2. Click Information in the left navigation bar. 3. Click Version and License. 22 - Brother International DCP-L5600DN | Barcode Utility Users Guide - Page 26
3.4 Update the Barcode Utility 1. Click Application settings in the main screen. 2. Click Information. 3. Click Check for software updates. 23 - Brother International DCP-L5600DN | Barcode Utility Users Guide - Page 27
4. Check the Application Log 4.1 Check the Application Log Check the Application Log if you encounter any problems when using the Barcode Utility. The log contains errors and notifications about: - Barcode settings - Input PDF and barcode quality - File processing progress Log Item (Status) - Brother International DCP-L5600DN | Barcode Utility Users Guide - Page 28
folder. Setting path filename maxsize Description The log file's path on the computer (Default: \Barcode Utility Install Folder\userlog). The log file's name (Default: userlog.csv). The log file's maximum size in MB (1 - 10, Default: 2). 2. Save the file. If the log settings are not within the - Brother International DCP-L5600DN | Barcode Utility Users Guide - Page 29
5. Troubleshooting 5.1 General Troubleshooting Use this section to resolve typical problems you may encounter. You can correct most problems yourself. Problem A large PDF (over 100 pages) cannot be processed. Barcodes scanned using the Auto Color scan setting are not recognized correctly. I cannot - Brother International DCP-L5600DN | Barcode Utility Users Guide - Page 30
Problem I want to specify more than one barcode in a multipage document. I want to delete pages with barcodes from the output destination file. My barcode was not read correctly. Original scanned files are moved or deleted after they are processed. The Barcode Utility does not process the input file - Brother International DCP-L5600DN | Barcode Utility Users Guide - Page 31
name. The barcode has been detected outside the specified zonal area. The Brother device used to scan this document is not optimized. The cell size of barcode on page Color mode settings. For more information, see section. 1.4 Supported Scan Color Settings. Change the cell size to the recommended - Brother International DCP-L5600DN | Barcode Utility Users Guide - Page 32
used to scan into the hot folder. ・ Make sure the PDF type is normal PDF (The Searchable PDF, Secure PDF, and High compression PDF types are not supported). For more information, see section 1.3 Supported Input/Output File Formats. ・ If the issue is not resolved, contact your local Brother office - Brother International DCP-L5600DN | Barcode Utility Users Guide - Page 33
The requirements listed in this section are for 24bit color scanning. We recommend using the 24bit color scan setting for best scan results and barcode recognition. For more information, see section 1.4 Supported Scan Color Settings. Item Specification Details Angle Barcode rotation angle - Brother International DCP-L5600DN | Barcode Utility Users Guide - Page 34
Barcode Detection QR Code Datamatrix / GS1 Datamatrix Minimum margin around barcode More than 5 mm Barcode color Background color Recommended scan resolution Recommended scan resolution and minimum size of one cell 200 DPI 300 DPI or more Minimum margin around barcode Barcode color Background - Brother International DCP-L5600DN | Barcode Utility Users Guide - Page 35
・ All name rules should contain only upper-case characters. ・ The total supported length of a file name (folder path and name) is 247 characters. If the name exceeds this limit, the file is automatically saved to the default settings destination path. ・ When creating a user-defined file name, do - Brother International DCP-L5600DN | Barcode Utility Users Guide - Page 36
Naming Rules for [BARCODE L(A,B)] and [BARCODE R(A,B)] To select a specific number of consecutive barcode characters, use the [BARCODE] naming rule, which offers additional options: Extended Naming Rule [BARCODE L(A,B)] [BARCODE R(A,B)] Description Reads the barcode information from left to right - Brother International DCP-L5600DN | Barcode Utility Users Guide - Page 37
# Name 3 Left-Count with One Specific Character Description Naming Rule: [BARCODE L("/",5)] Count Method: Starting from the left and reading the next five characters after the first instance of the / character. 4a Right-Count with One Specific Character Text information in the barcode: The - Brother International DCP-L5600DN | Barcode Utility Users Guide - Page 38
-A Mandatory Mandatory Mandatory UPC-E Mandatory JAN-8 / EAN-8 Mandatory JAN-13 / EAN-13 Mandatory 2D Barcode QR N/A Datamatrix / GS1 Datamatrix N/A PDF417 N/A Not Supported - Micro QR code - Add-on code for UPC-A, UPC-E - Add-on code for JAN-8/EAN-8, JAN-13/EAN-13 For barcodes that - Brother International DCP-L5600DN | Barcode Utility Users Guide - Page 39
Appendix D: XML Specification for Barcodes Definition of an XML File Elements and Tree Structure Document name Total number of page Total number of barcode Barcode information Type of barcode Decode result includes check digit Decode result excludes check digit Location Information Area - Brother International DCP-L5600DN | Barcode Utility Users Guide - Page 40
Standard Name CODE39 ITF CODABAR CODE93 CODE128 GS1-128 UPC-A UPC-E EAN-8 EAN-13 QR DATAMATRIX Supported Barcode Type CODE39/CODE3of9 ITF / ITF-14 CODABAR / Code2of7 /NW-7 CODE93 CODE128 GS1-128 / UCC128 / EAN128 UPC-A UPC-E JAN-8 / EAN-8 JAN-13 / EAN-13 QR - Brother International DCP-L5600DN | Barcode Utility Users Guide - Page 41
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