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Canon MF7280 imageCLASS MF7280 Sending Guide - Page 110

Sending Methods, Sending an E-Mail Message

UPC - 013803056129

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Sending Methods You can enter the document's name, a subject line, message body text, and a fax number, e-mail address, I-fax address, or file server address to which you want to send documents. Documents can be sent without changing any of the send settings, or you can configure them to suit your needs. When you send a document, you can also send it at a preset time. IMPORTANT 4 If you send an image as a TIFF (Tagged Image File Format) file to a Macintosh user running Mac OS 9.x or an earlier system, the recipient may not be able to view the image correctly. In this case, send the image as a PDF file, or view the TIFF file with an application, such as Apple QuickTime Player. NOTE For detailed procedure to send documents by fax, see Chapter 2, "Send and Receive Methods," in the Facsimile Guide. Sending Documents Sending an E-Mail Message You can scan a document and send it as an attached file in an e-mail message. You can add the document's name, a subject line, message body text, and a reply-to address. The scanned document can be sent as a JPEG, TIFF, or PDF file. NOTE Unlike sending by I-fax, if you send an e-mail message, you can select sizes other than LTR, select the resolution, and send color images. 1 Press (SEND). 4-2 Sending Methods

Section	Page
Manuals for the Machine	3
How This Manual Is Organized	4
Contents	5
Preface	10
How to Use This Manual	10
Symbols Used in This Manual	10
Keys Used in This Manual	11
Displays Used in This Manual	11
Abbreviations Used in This Manual	12
Legal Notices	13
Trademarks	13
Copyright	13
Disclaimers	13
Introduction to Sending Functions	14
What This Machine Can Do	15
Overview of the imageCLASS MF7280	17
Things You Must Do Before Using This Machine	22
Setting the Display Language	23
Selecting the Type of Telephone Line	23
Setting the Current Date and Time	24
Registering Your Machine's Fax Number	28
Registering the Unit Name	29
Flow of Sending Operations	32
Placing Originals	44
Document Sizes	44
Orientation	45
Platen Glass	46
Feeder	50
Canceling a Job	53
Using the Touch Panel Display	53
Using the Stop Key	54
Using the System Monitor Screen	55
Basic Sending Methods	58
Specifying Destinations	59
Using the Address Book	59
Using the New Address Tab	62
Using the One-Touch Buttons	78
Using the Favorites Buttons	79
Checking/Changing a Destination	82
Erasing a Destination	85
Scanning Features	86
Selecting a Scan Mode	87
Scan Settings	90
Changing the Color Mode	90
Document Size	94
Resolution	97
Scan Density and Original Type Settings	99
Two-Sided Originals	104
Different Size Originals	106
Sending Documents	109
Sending Methods	110
Sending an E-Mail Message	110
Sending an I-Fax	119
Sending a Job to a File Server	126
Delaying a Send Job	131
Stamping Originals	133
Dividing a Document into Files	135
Job Recall	139
Receiving Documents	141
Receiving Print and I-Fax Documents	142
Receiving Documents	142
Receiving Documents into Memory (Memory Lock)	144
Forwarding Received Documents	147
Erasing Received I-Fax Documents	149
Available Paper Sizes	152
Checking/Changing the Send/ Receive Status	153
Checking/Changing the Status of Send Jobs	154
Checking Send Job Details	154
Printing the Send Job Log (Activity Report)	157
Checking/Changing the Status of Receive Jobs	159
Checking Receive Job Details	159
Printing the Receive Job Log	162
Checking the Arrival of a Receive Job	164
Customizing Communications Settings	166
Communications Settings Table	167
Data Compression Ratio for Color Send Jobs	169
Number of Retry Attempts	172
Standard Send Settings	174
Storing the Standard Send Settings	175
Initializing the Standard Send Settings	181
Printing the TX Terminal ID	183
Gamma Value for Color Send Jobs	186
Adjusting the Contrast (Sharpness)	188
Favorites Buttons	190
Registering a Favorites Button	190
Naming a Favorites Button	193
Erasing a Favorites Button	196
Scan Settings for Color Send Jobs	198
Initial Send Screen Display	200
Initializing TX Settings	202
Two-Sided Printing	204
Paper Drawer Selection	206
Reducing a Received Document	209
Continue Printing When Toner Is Out	213
Storing/Editing Address Book Settings	215
Address Book Settings Table	216
About the Address Book	217
Storing New Addresses	219
E-Mail Addresses	219
I-Fax Addresses	222
File Server Addresses	224
Group Addresses	228
Editing Address Details	234
Erasing Addresses	238
Storing/Editing One-Touch Buttons	241
Erasing One-Touch Buttons	251
System Settings	254
System Settings Table	255
Communications Settings	257
E-Mail/I-Fax Settings	257
Memory Lock Settings	262
Forwarding Settings	268
Storing Forwarding Settings	268
When Forwarding Destinations Do Not Match the Forwarding Conditions	279
Checking/Changing Forwarding Settings	283
Forwarding Received Documents	284
Erasing Forwarding Settings	286
Printing Forwarding Settings	287
Restricting Access to Destinations	289
Restricting New Addresses	289
Allow Fax Driver TX	291
Printing Communication Reports	293
Report Settings Table	294
Specifying Report Settings	295
TX Report	295
Activity Report	298
RX Report	300
Printing Lists	302
Address Book List	302
User's Data List	305
Troubleshooting	307
When Problems Occur	308
Sending Documents	308
Receiving Documents	310
Other Situations	310
Error Messages	311
Self-Diagnostic Display	311
List of Error Codes without Messages	313
Questions & Answers	320
Appendix	322
Report and List Samples	323
TX Report/Error TX Report	323
Multiple Communication Result Report	325
RX Report	326
Activity Report	327
Forwarding Conditions List	329
Address Book List	330
User's Data List	332
Specifications	333
Universal Send Kit	333
Glossary	335

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Sending Methods

4-2

Sending Documents

Sending Methods

You can enter the document's name, a subject line, message body text, and a fax

number, e-mail address, I-fax address, or file server address to which you want to

send documents. Documents can be sent without changing any of the send

settings, or you can configure them to suit your needs.

When you send a document, you can also send it at a preset time.

IMPORTANT

If you send an image as a TIFF (Tagged Image File Format) file to a Macintosh user

running Mac OS 9.x or an earlier system, the recipient may not be able to view the image

correctly. In this case, send the image as a PDF file, or view the TIFF file with an

application, such as Apple QuickTime Player.

NOTE

For detailed procedure to send documents by fax, see Chapter 2, "Send and Receive

Methods," in the

Facsimile Guide

Sending an E-Mail Message

You can scan a document and send it as an attached file in an e-mail message. You

can add the document's name, a subject line, message body text, and a reply-to

address. The scanned document can be sent as a JPEG, TIFF, or PDF file.

NOTE

Unlike sending by I-fax, if you send an e-mail message, you can select sizes other than

LTR, select the resolution, and send color images.

Press

(SEND).