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Canon MF7280 imageCLASS MF7280 Sending Guide - Page 321

Additional Functions

UPC - 013803056129

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Q What happens to documents in memory and the memory settings if power is interrupted? A Documents that are stored in the system's memory remain in memory even when power to the machine is interrupted. Similarly, the contents of the Address Book are also stored permanently in memory. However, if power is interrupted while a document is being received, it is not stored in memory. After the power is restored, the sender or mail server may resend the interrupted job. If the interrupted job was sent from a POP server as I-fax, the job is stored in the POP server, and the machine will receive it again. Q How can I save paper? A You can set for received documents to be printed on both sides of the paper. (See "Two-Sided Printing," on p. 7-39.) You can set for received documents to be forwarded to e-mail destinations, or receive documents in memory, and then send them to the desired destinations. (See "Forwarding Settings," on p. 9-15.) You can set the machine not to print reports. (See "Specifying Report Settings," on p. 10-3.) Q Can I turn the machine's power OFF if the Delayed Send mode is set? A When you are not using the machine, you may turn OFF the control panel power switch, but leave the main power switch turned ON. Documents that are set with the Delayed Send mode are automatically sent from memory at their specified time. Q Can I change the data size of an e-mail message or I-fax before sending it? A You can specify the Maximum TX Data Size setting according to your needs. To access this setting, press (Additional Functions) ➞ [System Settings] ➞ [Communications Settings] ➞ [E-mail/I-Fax]. For e-mail messages, the send job is split up into several 11 e-mail messages before being sent, so that the data size of each e-mail message does not exceed the set limit. Q The result in the Activity Report shows "--." How can I tell if the document was successfully sent? A "--" is displayed when sending is successful, but it is not confirmed whether the e-mail message or I-fax you sent, or the file that you sent to an imageWARE Document Manager folder, was actually delivered. Contact the recipient to check whether your document was received. Questions & Answers 11-15 Troubleshooting

Section	Page
Manuals for the Machine	3
How This Manual Is Organized	4
Contents	5
Preface	10
How to Use This Manual	10
Symbols Used in This Manual	10
Keys Used in This Manual	11
Displays Used in This Manual	11
Abbreviations Used in This Manual	12
Legal Notices	13
Trademarks	13
Copyright	13
Disclaimers	13
Introduction to Sending Functions	14
What This Machine Can Do	15
Overview of the imageCLASS MF7280	17
Things You Must Do Before Using This Machine	22
Setting the Display Language	23
Selecting the Type of Telephone Line	23
Setting the Current Date and Time	24
Registering Your Machine's Fax Number	28
Registering the Unit Name	29
Flow of Sending Operations	32
Placing Originals	44
Document Sizes	44
Orientation	45
Platen Glass	46
Feeder	50
Canceling a Job	53
Using the Touch Panel Display	53
Using the Stop Key	54
Using the System Monitor Screen	55
Basic Sending Methods	58
Specifying Destinations	59
Using the Address Book	59
Using the New Address Tab	62
Using the One-Touch Buttons	78
Using the Favorites Buttons	79
Checking/Changing a Destination	82
Erasing a Destination	85
Scanning Features	86
Selecting a Scan Mode	87
Scan Settings	90
Changing the Color Mode	90
Document Size	94
Resolution	97
Scan Density and Original Type Settings	99
Two-Sided Originals	104
Different Size Originals	106
Sending Documents	109
Sending Methods	110
Sending an E-Mail Message	110
Sending an I-Fax	119
Sending a Job to a File Server	126
Delaying a Send Job	131
Stamping Originals	133
Dividing a Document into Files	135
Job Recall	139
Receiving Documents	141
Receiving Print and I-Fax Documents	142
Receiving Documents	142
Receiving Documents into Memory (Memory Lock)	144
Forwarding Received Documents	147
Erasing Received I-Fax Documents	149
Available Paper Sizes	152
Checking/Changing the Send/ Receive Status	153
Checking/Changing the Status of Send Jobs	154
Checking Send Job Details	154
Printing the Send Job Log (Activity Report)	157
Checking/Changing the Status of Receive Jobs	159
Checking Receive Job Details	159
Printing the Receive Job Log	162
Checking the Arrival of a Receive Job	164
Customizing Communications Settings	166
Communications Settings Table	167
Data Compression Ratio for Color Send Jobs	169
Number of Retry Attempts	172
Standard Send Settings	174
Storing the Standard Send Settings	175
Initializing the Standard Send Settings	181
Printing the TX Terminal ID	183
Gamma Value for Color Send Jobs	186
Adjusting the Contrast (Sharpness)	188
Favorites Buttons	190
Registering a Favorites Button	190
Naming a Favorites Button	193
Erasing a Favorites Button	196
Scan Settings for Color Send Jobs	198
Initial Send Screen Display	200
Initializing TX Settings	202
Two-Sided Printing	204
Paper Drawer Selection	206
Reducing a Received Document	209
Continue Printing When Toner Is Out	213
Storing/Editing Address Book Settings	215
Address Book Settings Table	216
About the Address Book	217
Storing New Addresses	219
E-Mail Addresses	219
I-Fax Addresses	222
File Server Addresses	224
Group Addresses	228
Editing Address Details	234
Erasing Addresses	238
Storing/Editing One-Touch Buttons	241
Erasing One-Touch Buttons	251
System Settings	254
System Settings Table	255
Communications Settings	257
E-Mail/I-Fax Settings	257
Memory Lock Settings	262
Forwarding Settings	268
Storing Forwarding Settings	268
When Forwarding Destinations Do Not Match the Forwarding Conditions	279
Checking/Changing Forwarding Settings	283
Forwarding Received Documents	284
Erasing Forwarding Settings	286
Printing Forwarding Settings	287
Restricting Access to Destinations	289
Restricting New Addresses	289
Allow Fax Driver TX	291
Printing Communication Reports	293
Report Settings Table	294
Specifying Report Settings	295
TX Report	295
Activity Report	298
RX Report	300
Printing Lists	302
Address Book List	302
User's Data List	305
Troubleshooting	307
When Problems Occur	308
Sending Documents	308
Receiving Documents	310
Other Situations	310
Error Messages	311
Self-Diagnostic Display	311
List of Error Codes without Messages	313
Questions & Answers	320
Appendix	322
Report and List Samples	323
TX Report/Error TX Report	323
Multiple Communication Result Report	325
RX Report	326
Activity Report	327
Forwarding Conditions List	329
Address Book List	330
User's Data List	332
Specifications	333
Universal Send Kit	333
Glossary	335

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Questions & Answers

11-15

Troubleshooting

What happens to documents in memory and the memory settings if power is

interrupted?

Documents that are stored in the system's memory remain in memory even when power

to the machine is interrupted. Similarly, the contents of the Address Book are also stored

permanently in memory. However, if power is interrupted while a document is being

received, it is not stored in memory. After the power is restored, the sender or mail

server may resend the interrupted job. If the interrupted job was sent from a POP server

as I-fax, the job is stored in the POP server, and the machine will receive it again.

How can I save paper?

You can set for received documents to be printed on both sides of the paper. (See

"Two-Sided Printing," on p. 7-39.)

You can set for received documents to be forwarded to e-mail destinations, or receive

documents in memory, and then send them to the desired destinations. (See

"Forwarding Settings," on p. 9-15.)

You can set the machine not to print reports. (See "Specifying Report Settings," on

p. 10-3.)

Can I turn the machine's power OFF if the Delayed Send mode is set?

When you are not using the machine, you may turn OFF the control panel power switch,

but leave the main power switch turned ON. Documents that are set with the Delayed

Send mode are automatically sent from memory at their specified time.

Can I change the data size of an e-mail message or I-fax before sending it?

You can specify the Maximum TX Data Size setting according to your needs. To access

this setting, press

(Additional Functions)

➞

[System Settings]

➞

[Communications

Settings]

➞

[E-mail/I-Fax]. For e-mail messages, the send job is split up into several

e-mail messages before being sent, so that the data size of each e-mail message does

not exceed the set limit.

The result in the Activity Report shows "--." How can I tell if the document was

successfully sent?

"--" is displayed when sending is successful, but it is not confirmed whether the e-mail

message or I-fax you sent, or the file that you sent to an imageWARE Document

Manager folder, was actually delivered. Contact the recipient to check whether your

document was received.