Kyocera ECOSYS FS-3640MFP FS-C2626MFP/C3640MFP Fax Operation Guide
Kyocera ECOSYS FS-3640MFP Manual
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- Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 1
FS-C2626MFP FS-3640MFP FAX OPERATION GUIDE - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 2
Safety Conventions in This Guide Please read the Operation Guide before using the facsimile. Keep it close to connection] Please contact your service representative to order a replacement if the safety warnings in this Operation Guide are illegible or if the guide itself is missing (fee required - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 3
1 Before Using the Fax Machine 1-1 Part Names and Functions 1-2 Machine ...1-2 Operation Panel (Color MFP 1-4 Operation Panel (Black & White MFP 1-5 Touch Panel ...1-6 Enter key and Quick No. Search key 1-6 Quick Setup Wizard (Fax Setup 1-8 Fax setup items ...1-8 Fax setup procedure - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 4
of reception ...5-4 Canceling reception (Disconnection of communication 5-6 Manual Reception ...5-7 Flow of reception ...5-7 Fax reception functions 5-10 2 in 1 Print ...5-11 Batch Print ...5-11 6 Using Convenient Fax Functions 6-1 Memory Forwarding ...6-2 Type of Forwarding Destination - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 5
43 Flow of Network FAX Sending 6-43 Flow of Network FAX Receiving 6-43 Setup ...6-44 Installing the Network Fax Driver 6-45 Basic Transmission 6-46 Configuring the Driver Default Settings 6-49 7 Using a Connected Telephone 7-1 FAX/TEL Auto Switch Reception 7-2 FAX/Answering Machine Auto - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 6
10-1 Indicators During Sending/Receiving Operation 10-2 Responding to an Attention Indicator Flashes 10-2 Precautions When Turning Power OFF 10-3 Error Messages ...10-4 Error Code List ...10-5 Troubleshooting ...10-7 11 Appendix 11-1 Character Entry Method ...11-2 Entry Screens - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 7
. Please read the Operation Guide before you start using the machine. During use, refer to the Operation Guide for your machine for information regarding the sections listed below. Environment Precautions for Use Loading Paper Toner Container Replacement Waste Toner Box Replacement Cleaning Solving - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 8
Operation Guide instructions for details. 4 The REN is used to operations or procedures that could affect the operation of the equipment. If this happens the telephone company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service. 7 If trouble - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 9
leak in the vicinity of the leak. 4 Use only the power cord and batteries indicated in this manual. Do not dispose of batteries in a fire. They may explode. Check with local codes for possible special disposal instructions. SAVE THESE INSTRUCTIONS IMPORTANTES MESURES DE SECURITE Certaines mesures de - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 10
requirements for pan-European approval for connection to the analogue Public Switched Telephone Networks (PSTNs) of TE (excluding TE supporting the voice telephony service) in which network addressing, if provided, is by means of Dual Tone Multi Frequency (DTMF) signalling EN55024 EN55022 Class - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 11
AN for P • P 08R00 National AN for P Network Compatibility Declaration The manufacturer declares that the equipment has been designed to operate in the public switched telephone networks (PSTN) in the following countries: Austria Belgium Bulgaria Cyprus Czech Denmark Estonia Finland - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 12
Operation Guide This Operation Guide contains the following chapters. Chapter Contents 1 Before Using the Fax Machine Explains the part names and the quick setup and setting prohibited use times. 10 Troubleshooting Explains what to do when errors are displayed or other problems occur. 11 - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 13
or operations for reference. NOTE IMPORTANT Indicates items that are required or prohibited so as to avoid problems. IMPORTANT Caution Indicates what must be observed to prevent injury or machine breakdown and how to deal with it. In this guide, steps where touch panel keys are used are - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 14
Originals and Paper Sizes This section explains the notation used in this guide when referring to sizes of originals or paper sizes. Icons on the Touch Panel The following icons are used to indicate originals and paper placement directions on the touch panel. Originals Paper Horizontal - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 15
Using the Fax Machine This chapter explains the following topics: Part Names and Functions ...1-2 Machine ...1-2 Operation Panel (Color MFP) ...1-4 Operation Panel (Black & White MFP) ...1-5 Touch Panel ...1-6 Enter key and Quick No. Search key ...1-6 Quick Setup Wizard (Fax Setup) ...1-8 Fax setup - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 16
explains the names of parts when the machine is used as a fax machine. For the parts required when functions other than FAX are used, refer to the machine's Operation Guide. Color MFP 1 3 4 Black & White MFP 1 2 3 4 2 1 Operation panel 2 Main power switch 3 LINE connector (L1) 4 TEL connector - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 17
Before Using the Fax Machine > Part Names and Functions Document Processor Color MFP 56 7 8 9 5 Top cover 6 Original width guides 7 Original table 8 Original eject table 9 Opening handle Open this cover when the original jammed in the Document Processor. Adjust these guides according to the - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 18
other than FAX are used, refer to the machine's Operation Guide. Displays the System Menu/Counter screen. Ends operation (logs out) on and symbols. Clears entered numbers and characters. Returns settings to their default states. Press to specify a registered destination by a number, such - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 19
other than FAX are used, refer to the machine's Operation Guide. Displays the System Menu/Counter screen. Ends operation (logs out) on the and symbols. Clears entered numbers and characters. Returns settings to their default states. Press to specify a registered destination by a number, such - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 20
on a single screen. Registers functions as shortcuts. Enter key and Quick No. Search key This section explains how to use the Enter key and Quick No. Search key on the operation panel. Using the Enter key The Enter key works in the same way as keys displayed on the touch panel, such as - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 21
Before Using the Fax Machine > Part Names and Functions Ready to send. One Touch Key 001 123456 004 None 007 None 010 None 002 None 005 None - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 22
Setup Wizard (Fax Setup) Quick Setup Wizard (Fax Setup) In quick setup mode, a wizard is used to configure the following settings. Be sure to complete the settings before using the fax system. Fax setup menu. Refer to Default fax settings on page 9-2 or the Operation Guide for the machine. 1-8 - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 23
the function. System Menu/Counter. FAX Setup 1. Dialing/RX Mode 2. Local FAX Info. 3. Sound Volume 4. Rings 5. Redial This wizard will help you set the basic settings to use the fax. 10:10 GB0841_00 End Next > Start the wizard. Follow the instructions on the screen to configure settings - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 24
Using the Fax Machine > Quick Setup Wizard (Fax Setup) 4 Finish. System Menu/Counter. Complete 1. Dialing/RX Mode 2. Local FAX Info. 3. Sound Volume 4. Rings 5. Redial To close this wizard, press [Finish]. * All items can be changed in the System menu. 10:10 - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 25
and press [Login]. Refer to Adding a User in the machine's Operation Guide for the default login user name and password. Be sure to set the time difference before setting the date and time. The date and time are set using the Quick Setup Wizard when the machine is turned on for the first time after - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 26
Before Using the Fax Machine > Setting Date and Time 4 Set the time. System Menu/Counter. Date/Time - Time 1 10:10 Hour Minute : Second : : GB0612_00 2 Cancel < Back OK Press [+] or [-] to set each of Hour, Minute, and Second. 1-12 - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 27
may be restricted. Item Exchange Selection Outside call number setting Setting value PSTN PBX 0-9 00-99 Description Use when connecting this machine to a public switched telephone network (default). Use when connecting this machine to PBX. Set a number to access an outside line. For the number - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 28
2 Registering Destinations This chapter explains the following topics: Registering Destinations in the Address Book 2-2 Adding a contact ...2-2 Adding a Group ...2-6 Editing and Deleting Address Book Entries 2-9 Printing Address List ...2-11 Adding a Destination on One Touch Key ...2-12 Adding a - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 29
ABCDEF 567890 004 GHIJKL 111111 3 Menu Cancel < Back OK GB0426_03 2 Adds a new destination. Menu Sort (No.) 10:10 Add 2/2 Edit Delete Close Use [ ] or [ ] to scroll up and down. GB0396_01 3 Select the registration method. Select the address type. Add - Address Type Contact 10:10 - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 30
example, when dialing the receiving system on an external line, you can use this method to insert a pause before resuming dialing after you dial a number entirely, press the Clear key on the operation panel. Enter the fax number of the receiving system using the numeric keys. Up to 32 digits can - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 31
send. Detail Settings - TX Start Speed 2 9600bps 14400bps 33600bps Cancel OK 10:10 1/1 Cancel OK GB0172_01 GB0168_01 NOTE Normally the default setting should be used. 3 Turn on ECM communication. Ready to send. FAX - Detail Settings TX Start Speed ECM Encrypted Transmission 1 10:10 - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 32
10:10 Detail Settings Backspace Ready to send. FAX - Sub Address 2 Sub Address Password 10:10 ********** 1/1 GB0169_01 GB0075_03 Cancel OK Cancel OK To use sub address communication, a sub address and password must be registered. For the procedure for setting a sub address, refer to Sub - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 33
ABCDEF 567890 004 GHIJKL 111111 3 Menu Cancel < Back OK GB0426_03 2 Adds a new destination. Menu Sort (No.) 10:10 Add 2/2 Edit Delete Close Use [ ] or [ ] to scroll up and down. GB0396_01 3 Select the registration method. Select the address type. Add - Address Type Contact 10:10 - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 34
001 Sales department 1 0123456 001 Sales department 1 abc 002 Support department 0234567 002 Support department .BOX 10:10 Searches by destination name. Advanced search by type of registered destination (E- 1/2 mail, Folder (SMB/FTP) or FAX). Use [ ] or [ ] to scroll up and down. Menu - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 35
department 0234567 Search (Name) Search(No.) 002 Support department .BOX Sort (Name) Menu Cancel OK Close Use [ ] or [ 10:10 1/2 ] to scroll up and down. GB0428_01 GB0396_00 Narrow Down: Advanced search by type of registered destination (E-mail, Folder (SMB/FTP) or FAX). Search (Name - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 36
Edit Delete Close 10:10 2/2 Ready to send. 2 Address Book (All) 019 Sales department 1 002 Support department 001 SYSTEM DEP. 003 Sales department 1 Menu 10:10 Member:2 Cancel 1/2 Next > GB0396_01 Use [ ] or [ ] to scroll up and down. Select the destination (contacts) or group to edit. You - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 37
GB0114_05 7 To delete Menu Sort (No.) Add Edit 1 Delete 10:10 2/2 Close Use [ ] or [ ] to scroll up and down. GB0396_01 Ready to send. 2 Address Book (All) 019 Sales department 1 002 Support department 001 SYSTEM DEP. 003 Sales department 1 Menu 3 Select the destination (contacts) or - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 38
order of index or address numbers of the destinations. 1 Display the screen. 1 Use [ ] or [ ] to scroll up and down. System Menu/Counter. System User Login/Job Accounting Printer System Menu/Counter. Address Book/One Touch Address Book One Touch Key Address Book Defaults 3 Print List < - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 39
Display the screen. 1 Use [ ] or [ ] Printer System Menu/Counter. Address Book/One Touch Address Book One Touch Key Address Book Defaults Support department .BOX Menu Cancel < Back 10:10 1/2 Next > Searches by destination name. Advanced search by type of registered destination (Email, Folder - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 40
department 0234567 Search (Name) Search(No.) Support department .BOX Sort (Name) Menu Cancel < Back Next > Close 10:10 1/2 GB0396_00 GB0429_00 Use [ ] or [ ] to scroll up and down. Narrow Down: Advanced search by type of registered destination (E-mail, Folder (SMB/FTP) or FAX). Search - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 41
delete the destinations you added to One Touch Key. 1 Display the screen. 1 Use [ ] or [ ] to scroll up and down. System Menu/Counter. System Accounting 10:10 4/5 Printer System Menu/Counter. Address Book/One Touch Address Book 3 One Touch Key Address Book Defaults Print List < Back - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 42
explains the following topics: Entering the destination fax number with the numeric keys 3-2 Choosing from the Address Book ...3-4 Choosing by One Touch Key ...3-6 Using the Speed Dial key ...3-7 Broadcast Transmission ...3-8 Using redial ...3-10 Using chain dial ...3-11 Using favorites ...3-13 3-1 - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 43
the digits one by one before reentering the fax number. To delete the number entirely, press the Clear key on the operation panel. Enter the fax number of the receiving system using the numeric keys. Up to 64 digits can be entered as the fax number of the receiving system. 3 Select transmission - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 44
Guide for the machine. Press [Next Dest.] to enter the next fax number. For details, refer to Broadcast Transmission on page 3-8. In addition to a fax, you can include e-mail transmission and folder (SMB/FTP) transmission to send as one job. For details, refer to the machine's Operation Guide - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 45
Address Book, refer to Registering Destinations in the Address Book on page 2-2. For details on the external address book, refer to KYOCERA COMMAND CENTER Operation Guide. 1 Display the screen. Ready to send. FAX On Hook Chain Direct Recall 10:10 Dest. : Check Add Dest. GB0669_00 Address - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 46
GB0426_03 GB0396_00 Methods For Entering the Destination > Choosing from the Address Book You can also press [Menu] to perform a more detailed search. Ready to send. Address Book (All) 001 123456 123456 10:10 Menu Narrow Down 002 789012 789012 1/1 003 ABCDEF 567890 Search (Name) - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 47
Methods For Entering the Destination > Choosing by One Touch Key Choosing by One Touch Key Select the destination using the One Touch Keys. NOTE For more information on adding One Touch keys, refer to Adding a Destination on One Touch Key on page 2-12. 1 Display - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 48
Methods For Entering the Destination > Using the Speed Dial key Using the Speed Dial key You can designate a three-digit (001 to 100) One-touch key number (speed dial) to select the destination. NOTE For more - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 49
the destination, you can send originals to up to 100 destinations in one operation. You can use this function together with sub address communication and delayed transmission. When direct transmission OK]. For details, refer to Entry Check for New Dest. in the Operation Guide for the machine. 3-8 - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 50
Methods For Entering the Destination > Broadcast Transmission Select the destination from the Address Book GB0426_03 1 Select the destination. Ready to send. FAX On Hook 1 Chain Direct Recall 10:10 Dest. : Check Add Dest. Address Book Functions Ext Address Book One Touch Key Favorites - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 51
Redial is a function allowing you to dial the last entered number once again. Use this when the receiving system does not respond when you have tried to send a fax. When you want to send the fax to the same - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 52
receiving system. It is convenient to register chain numbers that are used frequently to the Address Book or One-touch keys. For registration to Adding a Destination on One Touch Key on page 2-12. As an example, when using '212' as the chain number 1 Select the chain dial number Ready to send. - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 53
Multiple destinations can be selected. When [OK] is pressed, "212" is automatically added to all destinations. Use the numeric keys to enter a fax number Ready to send. Chain Address Book Ext. Address Book One details, refer to Entry Check for New Dest. in the Operation Guide for the machine. 3-12 - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 54
's Operation Guide. 1 Display the screen. 2 Select a favorite. Select the function. Favorites 10:10 ID Card Copy Paper Saving Copy Scan to PC(Addre ss Entry) 1/1 Scan to PC(Addre ss Book) Menu Scan to E-mail(A ddress Entry) Scan to E-mail(A ddress Book) Application GB0056_00 When using the - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 55
favorites 2 Confirm the settings and start the job. Use [ ] or [ ] to scroll up and down. Press [Start] to start copying. Confirmation Copies NOTE To edit the settings, press [ - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 56
the FAX Resolution ...4-11 Selecting the Density ...4-12 Selection of Original Image ...4-12 Continuous Scan ...4-13 Direct Transmission ...4-14 Cancelling Direct Transmission ...4-14 Manual Send ...4-15 Delayed Transmission ...4-16 Cancelling and Sending Delayed Transmissions (Queued 4-18 Standby - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 57
for using the fax system is explained below. 1 Press the FAX key The base screen for fax appears. NOTE If the touch panel is turned off, press the Power key and wait for the machine to warm up. 2 Place the originals Color MFP Black & White MFP Refer to the machine's Operation Guide for - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 58
system is dialed. NOTE When continuous scan is set, you can continue with scanning of a next original after an original on the glass surface has been stored in memory. Every time one page is scanned, you perform an operation to allow continued scanning, and after all the originals have been - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 59
Sending Faxes > Basic transmission procedure Checking the Send Status 1 Press the Status/Job Cancel key. 2 Display the send job status screen. Status/Job Cancel. Status Print Job Status 1 10:10 Status/Job Cancel. Send Job Status 2 0005 0123456 Send Job Status 1/4 Store Job Status - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 60
Sending Faxes > Basic transmission procedure Priority Override Send A fax job waiting to be sent can be sent by priority override. 1 Press the Status/Job Cancel key. 2 Select the job to be sent by priority override. Status/Job Cancel. Status Print Job Status Send Job Status Store Job Status - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 61
) 1 Press the Stop key. During memory transmission, to cancel scanning while originals are being scanned, press the Stop key on the operation panel, or press [Cancel] on the touch panel. Scanning of originals is canceled, and the originals are ejected. When originals remain in the document processor - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 62
. 2 Disconnection of communication. Status/Job Cancel. Status 1Printer Running 10:10 FAX Toner Status Waiting 3/4 OK Status/Job Cancel. FAX Receiving... Paper Status No Paper Pause All Print Jobs Menu Use [ ] or [ ] to scroll up and down. When communication is disconnected, transmission - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 63
Delayed Transmission page 4-16 Connect to the destination first and then scan the original. Direct Transmission page 4-14 Set up another transmission send another original. Interrupt Send page 4-20 Send an original using a sub address. Sub Address Transmission page 6-23 Initiate - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 64
settings Original Size Selection Specify the original size to be scanned. Metric Select from A4, A5, A6, B5, B6, * For instructions on how to specify the custom original size, refer to the machine's Operation Guide. NOTE Be sure to always specify the original size when using custom size - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 65
TX Resolution Close For details, refer to the machine's Operation Guide. 10:10 A4 Top Edge on Left 1/3 1-sided Set when using a 2-sided sheet original that will be bound at the top. Original Orientation* Select the orientation of the original document top edge to scan correct direction - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 66
refer to the machine's Operation Guide. 10:10 A4 Top (example: Resolution Resolution) NOTE The default setting is 200 × 100 dpi ( resolution is higher than the scan resolution, the scan resolution will automatically change to Orientation Duplex 2 FAX TX Resolution Close Use [ ] or [ 10:10 A4 - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 67
Ext Address Book One Touch Key Favorites Ready to send. Functions 2 Density Original Image Continuous Scan File Name Entry Close GB0669_00 Use [ ] or [ For details, refer to the machine's Operation Guide. 10:10 Normal 0 Text+Photo 2/3 Off doc Add/Edit Shortcut ] to scroll up and down - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 68
Ext Address Book One Touch Key Favorites Ready to send. Functions Density Original Image 2 Continuous Scan File Name Entry Close Use [ ] or [ For details, refer to the machine's Operation Guide. GB0669_00 GB0673_01 10:10 Normal 0 Text+Photo 2/3 Off doc Add/Edit Shortcut ] to scroll up - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 69
Job Finish Notice FAX Delayed Transmission 2 FAX Direct Transmission FAX Polling RX Close Use [ ] or [ 10:10 Off Off 3/3 Off Off Add/Edit Shortcut operation panel or [Cancel] on the touch panel. The originals that have been scanned are ejected, and the screen returns to the send default - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 70
Touch Key Favorites 4 Dial the destination. Ready to send. On Hook 10:10 0123456 GB0694_00 Manual RX Line Off Use the numeric keys to enter the number of the receiving system. NOTE To cancel the operation, press [Line Off]. 5 Press the Start key. When you hear the fax tone, the telephone - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 71
waiting originals are also sent together as a batch transmission. When job accounting is ON, only the originals with the same account ID set using delayed transmission are sent as a batch transmission. 1 Display the screen. Ready to send. FAX On Hook Chain Direct Recall 10:10 Dest. : Check - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 72
send. FAX Delayed Transmission 1 Off On 10:10 Ready to send. FAX Delayed Transmission - Start Time 2 (00 - 23) : (00 - 59) 10:10 Cancel OK Cancel Use [+]/[-] or the numeric keys to enter the transmission start time. 3 < Back OK GB0092_00 GB0218_00 4-17 - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 73
(Queued) To cancel delayed transmissions that are queued, or to send delayed transmissions immediately rather than waiting for the specified time, use the procedure below. 1 Display the screen. 1 Status/Job Cancel. Status Print Job Status Send Job Status Store Job Status 2 Scheduled Job - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 74
as broadcast transmission. 1 Press the FAX key. 2 Place the originals. 3 Select the destination, and set transmitting functions if you want to use any. 4 Press the Start key. Scanning of the originals starts, and the next transmission is scheduled. NOTE When On is selected in Dest. Check before Send - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 75
when you scan originals by selecting direct transmission, you can use interrupt send using Interrupt Send. 3 Press [Direct]. Ready to send. FAX On Hook Chain Direct Recall 10:10 Dest. : Check Add Dest. GB0669_00 Address Book Functions Ext Address Book One Touch Key Favorites For operation - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 76
Address Book One Touch Key Favorites GB0669_00 GB0673_02 Ready to send. Functions 2 Job Finish Notice FAX Delayed Transmission FAX Direct Transmission FAX Polling RX Close Use [ ] or [ 10:10 Off Off 3/3 Off Off Add/Edit Shortcut ] to scroll up and down. For details, refer to the machine - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 77
Ext Address Book One Touch Key Favorites Ready to send. Functions Density Original Image Continuous Scan 2 File Name Entry Close Use [ ] or [ For details, refer to the machine's Operation Guide. GB0669_00 GB0673_01 10:10 Normal 0 Text+Photo 2/3 Off doc Add/Edit Shortcut ] to scroll up - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 78
Checking and Changing the Reception Method 5-3 FAX Automatic Reception ...5-4 Flow of reception ...5-4 Canceling reception (Disconnection of communication 5-6 Manual Reception ...5-7 Flow of reception ...5-7 Fax reception functions ...5-8 Fax reception settings ...5-9 Media Type for Print Output - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 79
. DRD Reception (Available for inch versions only) Auto (DRD) Select this if you use a Distinctive Ring Pattern service. 7-6 Manual Reception Manual This method allows you to receive faxes by pressing [Manual 5-7 RX] after confirming that the telephone line has connected to the sending system - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 80
Menu/Counter. System Menu Send Document Box 2 FAX Favorites/Application 10:10 3/5 Use [ ] or [ ] to scroll up and down. System Menu/Counter. FAX Mode Auto (Normal) Auto (FAX/TEL) Auto (Answering Machine) Manual 10:10 1/1 Cancel OK GB0337_00 For FAX Automatic Reception, select [Auto - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 81
Receiving Faxes > FAX Automatic Reception FAX Automatic Reception When using this machine as a FAX-dedicated machine that does not receive telephone calls, set the machine to FAXdedicated reception. No special operation is required when receiving faxes. Flow of reception 1 Reception Starts Color MFP - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 82
of plain paper (80g/m2). However, the number of sheets varies with the condition of the paper to be used. IMPORTANT When the number of sheets to be printed exceeds the number of sheets that can be held, remove or remove jammed paper. For the Status screen, refer to the machine's Operation Guide. 5-5 - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 83
) When you cancel receiving by disconnecting the telephone line during communication, use the following procedure. 1 Press the Status/Job Cancel key. 2 Disconnection of communication. Status/Job Cancel. Status Printer 1 FAX Toner Status Running Waiting OK 10:10 3/4 Status/Job Cancel. FAX - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 84
RX] after confirming that the telephone line has connected to the sending system. NOTE To use Manual Reception, you need to change the receiving mode to Manual Reception. To change to manual mode, refer to Reception Mode on page 9-8. Connecting a telephone set (commercially available product) to - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 85
received faxes together as a batch. Print the date and time of reception and other information. Restrict the type of paper that can be used. Connection to PBX (Private Branch Exchange) (Europe only) Forward received faxes to another fax machine or a computer. Store received faxes in the machine - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 86
of the received fax. Supported paper types All Media Types, Plain, Vellum, Rough, Labels, Recycled, Bond, Cardstock, Color, Envelope, Thick, Coated*, High Quality, Custom 1-8 *. Not used on a Black & White MFP. For more information about configuring settings, refer to Default fax settings on page - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 87
the top of each page when the message is printed out. It is useful for confirming the time of reception if the fax is from a different reception date/time. For more information about configuring settings, refer to Default fax settings on page 9-2. Duplex Print Output When received multiple pages - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 88
one Letter or A4 size sheet of paper. On Print 2 in 1. Off Do not print 2 in 1. For more information about configuring settings, refer to Default fax settings on page 9-2. Batch Print When a multi-page fax is received, the pages are printed in a batch after all pages are received. On Print - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 89
38 Using the Encrypted Transmission ...6-39 Setting the Encrypted Reception ...6-42 Network FAX ...6-43 Flow of Network FAX Sending ...6-43 Flow of Network FAX Receiving ...6-43 Setup ...6-44 Installing the Network Fax Driver ...6-45 Basic Transmission ...6-46 Configuring the Driver Default Settings - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 90
forward the document to other fax machines or Sub Address Boxes, or for e-mail transmission or folder (SMB or FTP) transmission. Setting Forwarding Use the procedure below to set forwarding. 1 Display the screen. 1 Use [ ] or [ System Menu/Counter. System Menu Send ] to scroll up and down. 10:10 - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 91
procedure below to register a forwarding destination. 1 Display the screen. 1 Use [ ] or [ System Menu/Counter. System Menu Send ] to scroll 1 Press [Address Entry (FAX)], [Address Entry (Email)], [Address Entry (Folder)]. 2 Enter the address to be registered as a forwarding destination. 6-3 - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 92
Using Convenient Fax Functions > Memory Forwarding If [Address Entry (E-mail)] or [Address Entry (Folder)] is selected for the forwarding destination, refer to the Operation Guide for the machine to enter the address. NOTE For details on character entry, refer to Character Entry Method on page 11 - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 93
310:10 1/1 End GB0392_00 Forwarding Time Setting Register the start time and end time between which forwarding is enabled. 1 Display the screen. 1 Use [ ] or [ ] to scroll up and down. System Menu/Counter. System Menu Send 10:10 Document Box 2 FAX 3/5 Favorites/Application System Menu - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 94
Using Convenient Fax Functions > Memory Forwarding 2 Configure the function. System Menu/ the file as an E-mail attachment or transferring it to a folder (SMB or FTP), select PDF, TIFF, or XPS as the file format. 1 Display the screen. 1 Use [ ] or [ System Menu/Counter. System Menu Send ] - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 95
[PDF/A-1b]. 10:10 1/1 Cancel OK File Separation When sending by e-mail transmission, folder (SMB) transmission, or folder (FTP) transmission, specify whether File Separation is performed. 1 Display the screen. 1 Use [ ] or [ System Menu/Counter. System Menu Send ] to scroll up and down. 10 - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 96
will be added to the subject of the E-mail. When adding information, you can select either Sender Name or Sender. 1 Display the screen. 1 Use [ ] or [ System Menu/Counter. System Menu Send ] to scroll up and down. 10:10 Document Box 2 FAX 3/5 Favorites/Application System Menu/Counter. FAX - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 97
encryption, set SSL to [On] in the Secure Protocol settings. For details, refer to the Operation Guide for the machine. 1 Display the screen. 1 Use [ ] or [ System Menu/Counter. System Menu Send ] to scroll up and down. 10:10 Document Box 2 FAX 3/5 Favorites/Application System Menu/Counter - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 98
should print received originals when forwarding them. 1 Display the screen. 1 Use [ ] or [ System Menu/Counter. System Menu Send ] to Encrypted TX 1 Print Schedule 10:10 Off Off 2/3 Off < Back All Day GB0377_01 Use [ ] or [ ] to scroll up and down. System Menu/Counter. Forward Settings - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 99
when received originals are forwarded with folder (SMB) transmission and folder (FTP) transmission. 2 Set additional No. & Date and Time GB0390_00 GB0388_00 Cancel < Back Next > Cancel < Back OK Use [ ] or [ ] to scroll up and down. If you do not want to (default setting is .pdf) 6-11 - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 100
use COMMAND CENTER on a computer connected to the network to specify the forwarding settings on this machine. Refer to the machine's Operation Guide the correct user name and password when trying to access the relevant screens. For details, refer to the KYOCERA COMMAND CENTER Operation Guide. 6-12 - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 101
up to 20 digits. When the machine receives faxes, a sub address is used to specify the Sub Address Box. Sub Address Password Use the numbers from 0 to 9, alphabets, ' (space)', and '#' and '*' characters to enter a sub address password of up to 20 digits. When the machine receives originals, a sub - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 102
sub address. Document Box. Sub Address Box Box 10:10 Menu 1 Cancel 1/1 OK Next > 3 4 GB0656-00 Menu 2 Add Edit Delete 10:10 2/2 Close Use [ ] or [ ] to scroll up and down. Document Box. Add - Sub Address 5 1111 Space Cancel 10:10 Backspace 6 < Back Next > GB0373-00 GB0057-41 - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 103
accounting is turned on and an [Owner] is set. 4 Set the box password Document Box. Add - Confirmation Permission Shared 10:10 2 Box Password ********* 2/2 Delete after Print Off 1 3 GB0374_01 Cancel < Back Save Use [ ] or [ ] to scroll up and down. 4 5 GB0057_43 GB0057_44 6-15 - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 104
Convenient Fax Functions > Sub Address Box Function Up to 16 digits can be entered for the box password. Numbers from 0 to 9, alphabetical letters, spaces, "#", and "*" can be used. The password is required when printing the files from the box. NOTE If user accounting is turned on but an [Owner - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 105
Document Box. Sub Address Box 10:10 Box Menu 1 Cancel 1/1 OK Next > GB0656-01 Menu Add 2 Edit Delete Close Document Box. Edit 3 Box 10:10 2/2 Use [ ] or [ ] to scroll up and down. 10:10 Menu Press the box that you want to change and change the settings. 2 Change the box name - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 106
the box that you want to delete. Printing Originals from a Sub Address Box To print the originals that have been sent to a Sub Address Box, use the following operation. 1 Display the screen. 1 Document Box. Box 10:10 Job Box 2 Sub Address Box Removable Memory 1/1 Polling Box GB0051_00 6-18 - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 107
GB0657_00 Using Convenient Fax Functions > Sub Address Box Function 2 Selecting the Originals. Document Box. Sub Address Box 10:10 Box 1 1/1 Menu Cancel OK Next > Document Box. 2 Box:Box doc00006420100908144604 10:10 Menu Cancel 1/1 3 < Back Print GB0656_01 NOTE When the password - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 108
Using Convenient Fax Functions > Sub Address Box Function 2 Selecting the Originals. Document Box. Sub Address Box 10:10 Box 1 1/1 Menu Cancel OK Next > GB0656_01 Document Box. - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 109
Box Function Deleting Originals after Printing from a Sub Address Box To automatically delete the originals printed form the Sub Address Box, use the following operation. 1 Display the screen. 1 Document Box. Box 10:10 Job Box 2 Sub Address Box Removable Memory 1/1 Polling Box 2 Configure the - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 110
. NOTE The list can be printed when user login has been enabled and the machine is logged in with administrator privileges. 1 Display the screen. 1 Use [ ] or [ System Menu/Counter. System Menu Send ] to scroll up and down. 10:10 2 Document Box 3/5 FAX Favorites/Application System Menu/Counter - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 111
Address Box when sending a fax, follow the steps below. NOTE To use sub address transmission, check that a sub address and password have been set in the receiving system in advance. Encrypted transmission cannot be used in sub address transmission. For the setting method when the machine receives - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 112
sub address. 3 Enter the sub address password. Ready to send. FAX - Sub Address Sub Address Password 10:10 ********** 1 1/1 Cancel OK Ready to send. Sub Address - Password 2 **** Space 10:10 Backspace 3 Cancel OK GB0171_00 GB0169_01 You can use up to 20 digits including the numbers - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 113
Using Convenient Fax Functions > Sub Address Box Function 5 Send Start. Ready to send. 10:10 FAX On Hook Sub Address Detail Settings 2 1234567890 number. Re-enter the same FAX number and press [OK]. For details, refer to Entry Check for New Dest. in the Operation Guide for the machine. 6-25 - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 114
reception of originals to its own circumstances. This machine supports both polling transmission and polling reception. IMPORTANT Because the originals are stored in the Polling box until you delete them. You can use polling transmission with the same originals as many times as you wish. (Refer to - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 115
Menu/Counter. Polling Box - Delete Transmitted File 2 Off On 10:10 1/1 < Back Cancel OK Overwrite Setting To allow overwriting, set this option to [Permit]. Use the procedure below to overwrite the existing document if the same name is added to the new file. If this option is set to [Prohibit - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 116
Select the type and binding of originals. Chooses the level of detail used for scanning originals. Adjusts the density used for scanning originals. Allows you to rename the files created from scanned originals. You can also use this function to add the job number and/or date. GB0663_01 6-28 - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 117
Select the size of originals to be scanned. Be sure to select the original's size when using custom size originals. Orig. Orientation To Faxes on page 4-1 or the machine's Operation Guide. 5 Start storing. Press the Start key. The originals are scanned and stored in the Polling box. Cancelling - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 118
has a sub address bulletin board function, you can use sub addresses to communicate with that machine even if cannot store originals and some do not support polling transmission. Check both the sending Ask the recipient for the sub address and password that are registered in the recipient's machine. - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 119
party is using sub addresses, refer to Using Polling Reception 1 Address Book Functions Ext Address Book One Touch Key Favorites Use [ ] or [ ] to scroll up and down. Ready Start key. GB0673_02 GB0094_00 Press the Start key. The operations for reception begin. NOTE When On is selected in - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 120
password) set at the sending machine. This communication is still possible when the other party is using page 3-1. NOTE You can select destinations using a combination of numeric keys input, One Press the Start key. Press the Start key. The operations for reception begin. NOTE When On is selected in - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 121
Convenient Fax Functions > Polling Communication Printing from a Polling Box Use this procedure to print an original stored in a Polling box. 1 Display the screen. 1 2 Select the original. Document Box. Polling Box doc00006520100908150414 doc00006620100908151210 2 Menu Cancel 10: - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 122
Convenient Fax Functions > Polling Communication Checking Details Use this procedure to check the details of an original stored in a Polling box. 1 Display the screen. 1 Document Box. Box 10:10 Job Box Removable Memory 1/1 2 - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 123
Convenient Fax Functions > Polling Communication Deleting Originals in a Polling Box Use this procedure to delete an original stored in a Polling box. NOTE If Delete Transmitted File is set to [On], originals are automatically deleted following polling - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 124
are not to be opened by a third party. IMPORTANT In order to use encryption communication, the fax of the other party needs to be an our registered in advance. Sending system Receiving system Encrypt Decrypt Scan originals Encryption Output originals Description of settings at sending and - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 125
are arranged to form 16 numbers and/or letters arbitrarily. NOTE Up to 20 encryption keys can be registered. 1 Display the screen. 1 Use [ ] or [ System Menu/Counter. System Menu Send ] to scroll up and down. 10:10 Document Box 2 FAX 3/5 Favorites/Application GB0054_02 GB0317_00 GB0057_50 - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 126
Convenient Fax Functions > Encryption Changing and Deleting Registration Contents of Encryption Key 1 Display the screen. 1 Use [ ] or [ System Menu/Counter. System Menu Send ] to scroll up and down. 10:10 Document Box 2 FAX 3/5 Favorites/Application GB0054_02 System Menu/Counter. FAX - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 127
. TX/RX Common - Encryption Key Registration Key01 10:10 Key02 1/5 Key03 Key04 Menu End Press [End]. GB0318_00 Using the Encrypted Transmission When sending originals by encrypted transmission, use the Address Book registered for encryption or set encrypted transmission when dialing directly - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 128
send. Encrypted Transmission - Encryption Key No. 2 Key01 10:10 1/1 GB0176_00 GB0174_01 Cancel OK Cancel OK Select the encryption key number that you used to register the encryption key that you decided upon with the recipient. For the procedure for registering an encryption key, refer to - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 129
GB0177_00 GB0178_00 Using Convenient Fax Functions > Encryption 4 Select the encryption box. Ready to send. Detail Settings - Encrypted Transmission Encryption Encryption Key No. Encryption Box On Encryption Key: 01 - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 130
Using Convenient Fax Functions > Encryption Setting the Encrypted Reception To conduct encryption communication operating the receiving system, select the encryption key number. Select the encryption key number that you used to register the encryption key that you decided upon with the sender. - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 131
of Network FAX Sending Network FAX sending is performed in the following sequence. Prepare a document using a PC networked to this machine. ▼ Forward the document data from the PC to this machine using the same operation as for printing. ▼ The machine sends the document data to another fax machine - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 132
software (included in the supplied DVD) on your PC required to use Network FAX. For details, refer to Installing the Network Fax Driver on page 6-45. Network FAX Driver Operation Guide The Network FAX Driver Operation Guide (Online Manual) is contained in the included DVD in PDF (Portable Document - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 133
Using Convenient Fax Functions > Network FAX Installing the Network Fax Driver The procedure for installing the Network Fax Driver is explained below. (The screens in Windows 7 are shown.) NOTE For the detailed installation procedure, refer to Network FAX Driver Operation Guide. 1 Display the - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 134
Remove the checkmark. 1 2 Remove the [KX DRIVER] checkmark, select the [FAX Driver] checkbox, and click [Next >]. 5 Follow the instructions in the wizard to install the driver. 1 2 3 Basic Transmission 1 Create the document to be sent. 1 Use an application on your computer to create the document - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 135
Using Convenient Fax Functions > Network FAX 1 3 2 3 a Color MPF. For detailed information on the settings on the tab, refer to Configuring the Driver Default Settings on page 6-49. 2 You will return to the Print dialog box for the application , refer to Network FAX Driver Operation Guide. 6-47 - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 136
To include a cover page, select settings on the [Cover Page] tab. For details on the settings, refer to Network FAX Driver Operation Guide. 6 Set the destination. 1 Use the keyboard to enter the destination fax number. 2 Click [Add to Destination List]. The destination information will appear in the - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 137
Sound], and [Devices and Printers]. 2 Right-click the product name of the machine you are using and select [Printing preferences] default settings for fax transmission. The Default Settings dialog box will appear. For detailed information on the settings, refer to Network FAX Driver Operation Guide - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 138
7 Using a Connected Telephone This chapter explains the following topics: FAX/TEL Auto Switch Reception ...7-2 FAX/Answering Machine Auto Switch Reception 7-4 DRD Reception (Available for inch versions only 7-6 Manual Send ...7-8 Manual Reception ...7-9 Remote Switch Function ...7-10 7-1 - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 139
makes a ringing tone urging the user to respond. IMPORTANT In order to use FAX/TEL Auto Switch Reception, it is necessary to connect a telephone set with automatic send FAX When the other party has sent originals with manual send Telephone When the other party is calling from a telephone Receives - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 140
Using a Connected Telephone > FAX/TEL Auto Switch Reception 1 The telephone rings. The connected to the other party. NOTE At the end of the conversation, you can manually receive the originals. (Refer to Manual Reception on page 7-9.) When the call is from a fax The machine starts receiving fax - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 141
use FAX/Answering Machine Auto Switch Reception, it is necessary to connect an answering machine-equipped telephone set (commercially available product) to the machine. For details, such as responding to messages, refer to the Operation Guide has sent originals with manual send Telephone When the - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 142
Using a Connected Telephone > FAX/Answering Machine Auto Switch Reception 1 The telephone set is still making the ringing tone, the machine enters a status the same as manual reception. (Refer to Manual Reception on page 7-9.) 2 The answering machine responds. When the call is from a telephone - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 143
utilizes the Distinctive Ring Pattern service available through some telephone companies. With this service, you can use two or more fax numbers on a single telephone line. Thus, you can use this fax and a with the call in the same manner as standard Manual FAX Reception. For details, refer to - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 144
only) 2 Answer the call. The machine will then ring using the predetermined ring pattern. When the call is from a telephone Lift the handset and speak with the other party. When the conversation is over, fax reception can be initiated manually. When the call is from a fax Once the ringing tone - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 145
a Connected Telephone > Manual Send Manual Send When you want to talk to the person at the receiving system or the receiving system needs to switch to fax, use this method to send originals. 1 Place the originals. 2 Dial the destination. Lift the handset, and dial the number of the receiving - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 146
system. NOTE FAX Automatic Reception has been preset for the receiving mode of this machine. To use Manual Reception, you need to change the receiving mode to Manual Reception. To change to manual mode, refer to Reception Mode on page 9-8. 1 The telephone rings. When there is an incoming call - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 147
factory. The remote switch dial number can be changed. Refer to Reception on page 9-7. Using the Remote Switch Dial To start fax reception by operation from the connected telephone set, use the following operation. 1 The connected telephone set makes a ringing tone. Lift the handset of the telephone - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 148
8 Checking Transmission Results and Registration Status This chapter explains the following topics: Various Tools for Checking Transmission Results and Registration Status 8-2 Checking FAX Job History ...8-3 Displaying Job Log Screen ...8-3 Printing Administrative Reports ...8-4 Send Result Reports - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 149
Status Check the fax transmission results and registration status using the following tools. Tool Display Location Contents to Check send or receipt result Automatic printout after every 8-4 sending or receiving operation (No Print Output or Error Only is also optionally available.) Activity - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 150
. For details of the job history check, refer to the machine's Operation Guide. Displaying Job Log Screen 1 Display the screen. Status/Job Cancel. Sending Job - FAX Job Name doc00003120101112140233 User Name User A 10:10 1/3 End Use [ ] or [ ] to scroll up and down. Press [...] for the - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 151
to check the results of fax transmission or the status of the functional setup. Send Result Reports Each time you send a fax, you can print 10 1/1 Attach Image System Menu/Counter. Report - Send Result Report E-mail/Folder 5 FAX Canceled before Sending 10:10 Error Only Error Only 1/1 Off - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 152
Display the screen. 1 System Menu/Counter. System Menu Quick Setup Wizard Language 2 Report Counter Use [ ] or [ ] to scroll up and down. 10 On 1/1 GB0565_00 System Menu/Counter. Report - Send Result Report E-mail/Folder FAX 5 Canceled before Sending 10:10 Error Only Error Only 1/1 Off - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 153
to Reporting FAX Receipt Result by E-mail on page 8-10.) 1 Display the screen. 1 System Menu/Counter. System Menu Quick Setup Wizard Language 2 Report Counter Use [ ] or [ ] to scroll up and down. 10:10 1/5 System Menu/Counter. Report Report Print 3 Admin Report Settings Result Report - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 154
/Job Cancel. Status Printer 2 FAX Toner Status Paper Status 2 Use [ ] or [ ] to scroll up and down. 10:10 Running Waiting 3/4 OK No Paper Pause All Print Jobs 10:10 1/2 10:10 2/2 GB0210_00 GB0052_02 Status/Job Cancel. FAX Receiving... 3 Menu Line Off 10:10 1/1 End GB0210_01 Close Use - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 155
report is printed out automatically after every 50 faxes sent or received. 1 Display the screen. 1 System Menu/Counter. System Menu Quick Setup Wizard Language 2 Report Counter 10:10 1/5 System Menu/Counter. Report Report Print 3 Admin Report Settings Result Report Setting Sending Log - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 156
. 1 Display the screen. 1 System Menu/Counter. System Menu Quick Setup Wizard Language 2 Report Counter System Menu/Counter. Report 3 Report Print Admin Report - Report Print Status Page Font List Network Status Service Status < Back A status page is printed. 10:10 1/3 GB0561_00 Status - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 157
occurs or the received original is forwarded to other faxes and computers. 1 Display the screen. 1 System Menu/Counter. System Menu Quick Setup Wizard Language 2 Report Counter 10:10 1/5 System Menu/Counter. Report - Result Report Setting Send Result Report 4 RX Result Report Job Finish - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 158
GB0574_00 GB0398_01 Checking Transmission Results and Registration Status > Reporting FAX Receipt Result by E-mail 2 Select the destination. Select from the address book System Menu/Counter. RX Result Report - RX Result Report Type Print Report E-mail 1 Cancel 10:10 1/1 OK System Menu/Counter. - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 159
confirmation screen of destinations appears after pressing the Start key. For details, refer to Dest. Check before Send in the machine's Operation Guide. Follow the steps below to confirm the destinations. 1 Check all destinations. Check the destinations and press [Check]. Destinations Check 123 - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 160
Checking Transmission Results and Registration Status > Confirmation Screen of Destinations 3 Press [Check]. Check the destinations and press [Check]. Destinations Check 123 123 3333 3333 44444 44444 99999 Menu 99999 Cancel 10:10 1/2 Check GB0803_00 When you have finished checking all - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 161
Settings This chapter explains the following topics: Default fax settings ...9-2 Operation method ...9-2 System Menu Settings ...9-3 Report ...9-4 Cassette/MP Tray Settings ...9-5 Common Settings ...9-6 FAX ...9-6 Adjustment/Maintenance ...9-9 Transmission Restriction ...9-10 Registering Permit FAX - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 162
with administrator privileges. Refer to Adding a User in the machine's Operation Guide for the default login user name and password. Enter login user name and password. 10:10 Login User Name Login Password Keyboard Keyboard Menu Login GB0723_00 2 Configure the function. System Menu/Counter - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 163
Operation Guide for the machine. Item Report Cassette/MP Tray Settings Common Settings Document Box FAX Address Book/One Touch Date/Timer Adjustment/Maintenance Description Reference Page Print reports to check the machine settings and status. Default the location where you use the machine. For - - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 164
Print reports to check the machine settings and status. Default settings for printing the result reports can also be configured. Report Print Item Status Page Description A status page provides information on a number of user setups. FAX-related information includes the Local FAX Number, Local - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 165
Fax Settings > Default fax settings Cassette/MP Tray Settings Select paper size and media Executive or Oficio II. IMPORTANT: Specify the paper size as follows for the cassette that you want to use for fax reception. Inch models: Select from [Inch]. Metric models: Select from [Metric]. NOTE: [Paper - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 166
the machine's status or look for problems. NOTE: To use Remote Diagnostics, you must first sign an agreement with our service representative and register a Predetermined ID on the machine. For more information, contact your Service Representative or Authorized Service Center. Value: On, Off If you - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 167
Fax Settings > Default fax settings Transmission Item Local FAX Name Local FAX ID Local : 0 - 14 This item is included in the Quick Setup Wizard. Refer to Quick Setup Wizard (Fax Setup) on page 1-8. Description Specify the paper type to be used for print output of the received fax. Value: All Media - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 168
Settings > Default fax mode. Value: Auto (Normal), Auto (FAX/TEL), Auto (Answering Machine), Manual, Auto (DRD) If Auto (DRD) is selected, select the DRD Pattern. page 7-6. To start fax reception by operation from the connected telephone set, use the following operation. Value: 00 - 99 For details, - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 169
Fax Settings > Default fax settings Adjustment/Maintenance Adjust printing quality and conduct machine maintenance. Service Setting Item FAX Call Settings (Europe only) Exchange Selection Dial No. to PSTN Description When using this machine in environment in which PBX for connection to multiple - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 170
a special operation for this particular function, and you can operate the machine Restriction on page 9-19.) • When the number was dialed using the Address Book or One touch keys, the last 4 the recipient's Local FAX Number. (Excludes manual transmissions.) • Register Permitted FAX numbers • - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 171
line numbers.) are not registered. Registering Permit FAX No. NOTE Up to 25 Permit FAX numbers can be registered. 1 Display the screen. 1 Use [ ] or [ System Menu/Counter. System Menu Send ] to scroll up and down. 10:10 Document Box 2 FAX 3/5 GB0054_02 Favorites/Application System Menu - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 172
- FAX Number 10:10 3 676483 Pause Space Backspace 4 Cancel OK GB0351_00 Use the numeric keys to enter Permit FAX No, and press [OK]. Up to insert a pause (-) between numbers. Press [Space] to enter a space. Use [] or [] to move the cursor. Pressing [Backspace] deletes the character to - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 173
Fax Settings > Transmission Restriction 2 Change/Delete. Changing System Menu/Counter. FAX - TX/RX Restriction TX Restriction RX Restriction 1 Permit No. List Permit ID List < Back 10:10 Off Off 1/2 System Menu/Counter. TX/RX Restriction - Permit No. List 6764 Menu 10:10 2 1/1 End - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 174
No, and press [OK]. Up to 20 digits can be entered. NOTE Press [Pause] to insert a pause (-) between numbers. Press [Space] to enter a space. Use [] or [] to move the cursor. Pressing [Backspace] deletes the character to the left of the cursor. 3 To register another Reject FAX No, repeat step - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 175
No. List 1 Unknown Number Reception 10:10 Reject 2/2 System Menu/Counter. TX/RX Restriction - Reject No. List 6543 10:10 2 1/1 GB0345_01 < Back Use [ ] or [ ] to scroll up and down. Menu System Menu/Counter. FAX:1234567890 3 1234 Pause Space End 10:10 Backspace 4 Cancel OK GB0356_80 - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 176
No. List 1 Unknown Number Reception 10:10 Reject 2/2 System Menu/Counter. TX/RX Restriction - Reject No. List 2 6543 10:10 3 1/1 < Back Menu End Use [ ] or [ ] to scroll up and down. 4 Select Reject FAX No. you want to delete, and press [(Delete)] (the trash can icon). Registering Permit - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 177
. TX/RX Restriction - Permit ID List 1111 Menu 10:10 2 1/1 End GB0345_00 System Menu/Counter. Add - FAX ID 3 (0000 - 9999) 10:10 Cancel 4 OK Use [+]/[-] or the numeric keys to enter Permit ID No. (0000 to 9999), and press [OK]. 3 To register another Permit ID No, repeat step 2. Changing and - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 178
GB0352_00 GB0353_00 Fax Settings > Transmission Restriction 2 Change/Delete. Changing System Menu/Counter. FAX - TX/RX Restriction TX Restriction RX Restriction Permit No. List 1 Permit ID List < Back 10:10 Off Off 1/2 GB0345_00 System Menu/Counter. TX/RX Restriction - Permit ID List - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 179
Off 1/2 < Back System Menu/Counter. TX/RX Restriction - TX Restriction Off 2 Permit List + Addr Book 10:10 1/1 Cancel OK GB0346_00 GB0345_00 To not use the sending restriction, press [Off]. To restrict the other parties to which you send originals only to the ones registered in Permit FAX No - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 180
Menu/Counter. TX/RX Restriction - RX Restriction Off 2 Permit List + Addr Book Reject List 10:10 1/1 Cancel OK GB0347_00 GB0345_00 To not use the reception restriction, press [Off]. To restrict the other parties from which you receive originals only to the ones registered in Permit FAX No - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 181
is set for Reception Restriction. To change the reception restriction for the unknown fax number, follow the steps below. 1 Display the screen. 1 Use [ ] or [ System Menu/Counter. System Menu Send ] to scroll up and down. 10:10 Document Box 2 FAX 3/5 Favorites/Application System Menu/Counter - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 182
to Adding a User in the machine's Operation Guide for the default login user name and password. 1 Display the screen. 1 Use [ ] or [ ] to scroll up and down. System Menu/Counter. System Menu 10:10 System 2 Date/Timer 5/5 Adjustment/Maintenance GB0054_04 System Menu/Counter. Date/Timer - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 183
- 23) : (00 - 59) 10:10 System Menu/Counter. Settings - Unusable Time (End Time) 3 (00 - 23) : (00 - 59) 10:10 4 Cancel Next > Cancel 4 < Back OK GB0626_00 Use [+]/[-] or the numeric keys to enter the start time and end time, and press [OK]. NOTE If the same time is set as the start - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 184
be managed using User ID and Password. In job accounting, the status of fax use per account can be known for up to 20 accounts for sending of originals and making communication reservation after entering Account ID. For each management method, refer to the machine's Operation Guide. Description of - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 185
transmission • Manual send when dialed Password to use the machine. Normal login GB0057_00 1 Enter the login user name. Enter login user name and password. Login User Name 10:10 1 2 Keyboard Login Password Keyboard GB0723_00 Menu Login If this screen is displayed during operations - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 186
09 None 10:10 1/3 GB0023_00 If this screen is displayed during operations, select a user and log in. NOTE If a user password is required, an input screen will be displayed. Refer to Simple Login on the machine's Operation Guide. NOTE When the operation is completed, press the Logout key. 9-26 - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 187
, you need to enter an Account ID when using the machine. Login 1 Enter the account ID. GB0725_00 Check Counter Login If this screen is displayed during operations, enter the account ID. NOTE If you entered and the number of pages scanned. 2 Log in. Enter the account ID. Enter the - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 188
10 Troubleshooting This chapter explains the following topics: Indicators During Sending/Receiving Operation 10-2 Responding to an Attention Indicator Flashes 10-2 Precautions When Turning Power OFF ...10-3 Error Messages ...10-4 Error Code List ...10-5 Troubleshooting ...10-7 10-1 - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 189
Troubleshooting > Indicators During Sending/Receiving Operation Indicators During Sending/Receiving Operation The Processing and Memory indicators show the fax transmission status. • The again. - machine respond? Is there an error other than above? Contact your Service Representative. - 10-2 - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 190
Troubleshooting > Precautions When Turning Power OFF Precautions When Turning Power OFF To receive faxes with the power turned off, press the Power key on the operation panel. You cannot automatically receive a fax when the main power switch is turned off. Before turning off the main power switch, - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 191
Selection]. To print using the selected paper, press [Continue]. The cassette for the specified paper type is not available. Select other paper source and press [Continue]. Remove the cassette and reload it completely. Reference Page ― 6-13 Refer to the machine's Operation Guide. ― 4-16 ― ― ― 10 - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 192
Troubleshooting > Error machine because dialing registered for a push line system was used in a pulse line system. Communication error occurred during the other party during polling reception. Communication was interrupted because the password was incorrect. 2 The other party's machine is an our - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 193
Troubleshooting > Error Code List Error Code U03400 U03500 U03600 U03700 U04000 U04100 U04200 U04300 U04400 U04500 U05100 U05200 U05300 U14000 U14100 U19000 U19100 U19300 Possible Cause/Action Polling reception was interrupted because the password entered by the other party did not match the Local - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 194
recipient? sender and recipient. Cannot use the remote switching function. Is a pulse line used? Some phones may transmit tone signals ― using buttons. Refer to the operation manual of your phone set. Is the remote switching number Check the registration. (Default: 55) 7-10 correct? No print - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 195
Troubleshooting > Troubleshooting Symptom Checkpoint Cannot perform memory forwarding using a sub address. Is the correct, check with the recipient. This machine does not use a sub address password for reception. Enter the correct box password. Check with the recipient. If the other party's fax - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 196
11 Appendix This chapter explains the following topics: Character Entry Method ...11-2 Entry Screens ...11-2 Entering Characters ...11-4 Specifications ...11-5 Menu Map ...11-6 Received FAX Sizes and Paper Priority (Inch Model 11-10 Received FAX Sizes and Paper Priority (Metric Model 11-11 11-1 - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 197
available. If necessary, change the layout. For information on how to change layouts, refer to the machine's Operation Guide. QWERTY layout is used here as an example. You may use another layout following the same steps. Entry Screens Lower-case Letter Entry Screen 34 5 1 67 2 GB0057_E01 8 9 10 - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 198
Appendix > Character Entry Method Upper-case Letter Entry Screen GB0057_E02 Number/Symbol Entry Screen GB0057_E03 13 No. Display/Key 13 []/[] Description To enter a number or symbol not shown in the keyboard, press the cursor key and scroll the screen to view other numbers or symbols to - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 199
GB0057_E12 Appendix > Character Entry Method Entering Characters Follow the steps below to enter 'List A-1' for an example. 1 Enter 'List', (space). 1, 3 2 8 5 6 4 7 GB0057_E11 To shift from lower case to upper case letters, press [a/A]. To shift from upper case to lower case letters, press - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 200
(Ultra Fine) (16 dot/mm × 15.4 line/mm) 600 × 600 dpi 256 shades (Error diffusion) 100 keys Max. 100 destinations 256 sheets or more (when using ITU-T A4 #1) 3.5 MB (standard) (For fax transmission and reception) Sent result report, FAX RX result report, Activity report, Status page 11-5 - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 201
Address Book (page 3-4) Ext. Address Book (refer to KYOCERA COMMAND CENTER Operation Guide) Add Dest. (page 3-2) Functions Original Size (page Scanner (refer to the machine's Operation Guide) Printer (refer to the machine's Operation Guide) FAX Menu Manual RX (page 5-7) Outgoing FAX Log - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 202
Menu Map Toner Status (refer to the machine's Operation Guide) Paper Status (refer to the machine's Operation Guide) Removable Memory (refer to the machine's Operation Guide) Quick Setup Wizard FAX Setup (page 1-8) Paper Setup (refer to the machine's Operation Guide) Energy Saver Setup (refer to - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 203
Settings (refer to the machine's Operation Guide) Function Defaults FAX TX Resolution (page 9-6) Preset Limit (refer to the machine's Operation Guide) Error Handling (refer to the machine's Operation Guide) Measurement (refer to the machine's Operation Guide) Keyboard Layout (refer to the - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 204
) Panel Reset Timer (refer to the machine's Operation Guide) Sleep Timer (refer to the machine's Operation Guide) Error Clear Timer (refer to the machine's Operation Guide) Unusable Time (page 9-22) Adjustment/ Maintenance Service Settings FAX Call Settings (Europe only) Exchange Selection - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 205
abbreviations denote the following paper sizes. ST: Statement LT: Letter LG: Legal When a paper type is selected in Media Type, a received fax is printed using the matching paper source. (Refer to page 5-9.) If [All Media Types] is selected, a paper type cannot be specified for fax printouts. 11-10 - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 206
on two sheets. NOTE The abbreviations denote the following paper sizes. FL: Folio When a paper type is selected in Media Type, a received fax is printed using the matching paper source. (Refer to page 5-9.) If [All Media Types] is selected, a paper type cannot be specified for fax printouts. 11-11 - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 207
D Date 1-11, 9-3 Default fax settings 9-2 Delayed Transmission Encryption Key 6-36 Setting the Encrypted Reception 6-42 Using the Encrypted Transmission 6-39 Error Code List 10-5 FAX Number 1-8, 9-7 M Machine (Names) 1-2 Manual Reception 5-7, 7-9 Manual Send 4-15, 7-8 Media Type for Print Output - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 208
Driver 6-45 Online Manual 6-44 Setup 6-44 No Print Output 10-7 O One-touch Keys 2-12 Adding a Destination 2-12 Change/Delete 2-14 Select Destination 3-6 Operation Panel 1-4, 1-5 Original 2-sided 4-10 Continuous Scan 10, 9-8 How to Register 9-8 How to Use 7-10 Report Activity Report 8-7 FAX RX Result - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 209
Rejection Requirements 9-11 Reception Restriction Setting 9-20 Reject FAX No. 9-14 Send Restriction Setting 9-19 Unknown Number Reception 9-21 Troubleshooting 10-7 TX Start Speed 2-4, 3-3 U Unusable Time 9-22 User Accounting 9-24 Contents 9-24 Login 9-25 V Volume Adjustment FAX Monitor Volume - Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 210
- Kyocera ECOSYS FS-3640MFP | FS-C2626MFP/C3640MFP Fax Operation Guide - Page 211
First edition 2011.4 2MDKMEN000
FAX OPERATION GUIDE
FS-C2626MFP
FS-3640MFP