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Kyocera KM-5530 Scan System D Operation Guide (Functions) - Page 31

(2) Image transmission size selection (\, (3) Scanning resolution selection (\,

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1-3 Using the Scanner Function (2) Image transmission size selection ("Select sending size") The image transmission sizes (size of the transmitted image) available for selection are as follows. • Inch specifications: Auto, 11" x 17", 8-1/2" x 14", 8-1/2" x 11" and 5-1/2" x 8-1/2" * A4 is also available in monochrome copiers. • Metric specifications: Auto, A3, B4, Folio, A4, B5, A5 and B6 * Factory default setting: Auto * 11" x 8-1/2" is also available in monochrome copiers. * This setting is not available when the original size is custom selected. * When you select a scanning resolution of 600 dpi, it is not possible to select an image transmission size larger than the original size. (3) Scanning resolution selection ("Scanning resolution") Sets the desired level of fineness (resolution) at which the original will be scanned. The higher the resolution value is, the finer the image will be. In this case, however, the size of the resulting file (data volume) will become larger and the scanning time will be increased. • "600 dpi", "400 dpi", "300 dpi" or "200 dpi" * The image resolution that is generally used for viewing on computer screens is 96 dpi for a Windows environment and between 150 dpi and 600 dpi for printing. * A high scanning resolution needs to be selected when enlarging or printing an image. Page 1-13

Section	Page
Operation Guide <Functions Edition>	1
Sending Scanned Image Data to Your Computer (Scan to PC)	2
Sending Scanned Image Data by Email (Send E-mail)	3
Using TWAIN Capabilities (TWAIN)	4
Adding File Information to Scanned Image Data	5
Trademark Information	6
Contents	7
Section 1 What is the Network Scanning System?	19
1-1 Outline	20
1-2 Using the Scanner Utilities CD-ROM	21
1-2-1 Contents of the CD-ROM	22
(1) Scanner Utilities	23
(2) TWAIN Source	24
(3) Configuration Tool	24
(4) Documents	24
(5) Select Language	24
1-2-2 On-Line Manual	25
1-3 Using the Scanner Function	26
1-3-1 Basic Settings	30
(1) Original size selection (\	30
(2) Image transmission size selection (\	31
(3) Scanning resolution selection (\	31
(4) Original orientation selection (\	32
(5) Image file format selection (\	32
1-3-2 Image Quality Settings	33
(1) Scanning density adjustment (\	33
(2) Original type selection (\	33
(3) JPEG quality selection (\	33
(4) Color mode selection (\	34
1-3-3 Other settings	35
(1) Page separation mode (\	35
(2) Border erase mode (\	36
(3) Output by page function (\	36
(4) Continuous scanning function (\	37
(5) Filing mode (\	37
(6) Default file name (\	37
(7) Full scanning (\	38
(8) Centering (\	39
1-3-4 “Uncompress scanning” settings	40
Section 2 Making Settings from a Web Browser	42
2-1 WebPage Functions	43
2-2 Index of Objectives	44
2-3 Cautions	45
2-3-1 If you are having trouble connecting to the scanner from a Web browser...	45
2-3-2 If a message appears which informs you that you can not connect, such as \	45
2-3-3 If \	45
2-3-4 If a message appears which informs you that access is not allowed, such as \	45
2-4 Using the WebPage Functions Interface	46
2-5 The Home Page	48
2-5-1 The Top Frame	49
2-5-2 The Menu Frame	50
2-5-3 The Main Frame	51
2-6 System Setting	52
2-6-1 Setting Conditions	52
2-6-2 System Basic Setting	53
2-6-3 Scanner Setting	57
2-6-4 Sender List	59
2-6-5 Reset	62
2-7 Scan to PC Setting	63
2-7-1 Destination List	63
2-8 Send E-mail Setting	70
2-8-1 E-mail Basic Setting	70
2-8-2 Destination List	73
Section 3 Additional Utilities	80
3-1 What Utilities are Included with this Product?	81
3-2 Scanner File Utility	83
3-2-1 What is the Scanner File Utility?	83
(1) Preparations	83
(2) Operation Flow	84
3-2-2 Computer Environment	85
3-2-3 Installation and Uninstallation	86
(1) Installing the Scanner File Utility	86
(2) Uninstalling the Scanner File Utility	87
3-2-4 Initial Dialogue Box for the Scanner File Utility	88
(1) Accessing the Initial Dialogue Box for the Scanner File Utility	88
(2) Contents of the Initial Dialogue Box for the Scanner File Utility	89
3-2-5 Destination Folders for Scanned Data	91
(1) The Setup Dialogue Box	91
(2) Designating a New Destination Folder for Receiving Scanned Data	94
(3) Changing Settings for a Registered Destination Folder	98
(4) Removing a Destination Folder Designation	101
3-2-6 Saving Scanned Data as a File	102
(1) Outline of the Procedure	102
(2) The File Name	103
(3) The Image Data	104
(4) If an Error Occurs when Writing Data to the Hard Disk...	104
3-3 Address Editor	105
3-3-1 The Address Editor	105
3-3-2 Computer Environment	105
3-3-3 Installation and Uninstallation	106
(1) Installing the Address Editor	106
(2) Uninstalling the Address Editor	107
3-3-4 Running Address Editor	108
3-3-5 Editing Data Selection screen	110
(1) Scanner address settings	111
3-3-6 Scanner Search	113
3-3-7 Password Entry (when connected to the scanner)	115
3-3-8 System Setting	116
(1) System Basic Setting	116
(2) Administrator Tab	119
(3) Change Password	120
(4) Default Setting	121
(5) Sender (User) List	123
(6) Registering and editing user information	125
3-3-9 Send E-mail Setting	127
(1) E-mail Basic Setting	127
(2) Destination List (E-mail)	129
(3) Registering and Editing Destination Information (Send E-mail function)	131
(4) Registering and Editing Destination Group Information	132
3-3-10 Scan to PC Setting	134
(1) Destination List (PC)	134
(2) Registering and Editing Destination Information (Scan to PC function)	136
(3) Registering and editing destination computer group information	137
3-3-11 Tool Bar	139
3-3-12 Importing Data from Address Editor	140
(1) Importing Address Data into the Sender (User) List and Destination List (for Send E-mail and Scan to PC functions)	140
(2) Making the corresponding field settings	142
(3) Checking Information to be Imported	143
3-3-13 Address Editor Version Information	145
3-4 Address Book	146
3-4-1 About the Address Book	146
3-4-2 Computer Environment	147
3-4-3 Installation and Uninstallation	148
(1) Installing the Address Book	148
(2) Uninstalling the Address Book	149
3-4-4 Initial Dialogue Box for the Address Book	150
(1) Accessing the Initial Dialogue Box for the Address Book	150
(2) Contents of the initial dialogue box for the Address Book	151
3-4-5 Destination List Settings	152
(1) Contents of the Address Book Dialogue Box	152
(2) Destination List for the Send E-mail function	154
(3) Registering and editing destination information for the Send E-mail function	156
(4) Registering and editing destination group information for the Send E-mail function	158
(5) Adding destinations to or deleting destinations from a destination group for the Send E-mail function	160
(6) Destination List for the Scan to PC function	162
(7) Registering and editing destination information for the Scan to PC function	164
(8) Registering and editing destination group information for the Scan to PC function	166
(9) Registering or changing password of a destination group for the Scan to PC function	168
(10) Adding destinations to or deleting destinations from a destination group for the Scan to PC function	169
3-4-6 Importing an Address Data File	171
(1) Importing from Address Book	171
(2) Importing a csv file	173
3-5 TWAIN Source	178
3-5-1 TWAIN source	178
3-5-2 Computer Environment	179
3-5-3 Installing the TWAIN source	180
3-5-4 Uninstalling the TWAIN source	181
3-5-5 Image Data	182
3-5-6 Scanning an Image	183
(1) Starting the scanning operation at your computer...	183
(2) Starting the scanning operation at the scannerÉ	183
3-5-7 Main Dialogue Box	184
3-5-8 Changing the Scanner's IP Address	188
3-5-9 Copy Management Setting	190
3-5-10 Color Profiles	191
3-5-11 If You Can’t Connect to the Scanner...	192
3-5-12 Maximum image size	193
3-6 Configuration Tool	194
3-6-1 The Configuration Tool	194
3-6-2 Computer Environment	194
3-6-3 Using the Quick Setup Wizard	195
3-6-4 Using AdminManager	197
(1) Installing AdminManager	197
(2) Running AdminManager	199
(3) Setting the IP Address	199
(4) Setting the Administrator's Password	201
3-7 DB Assistant	202
3-7-1 What is the DB Assistant?	202
(1) Preparations	203
(2) Operation Flow	204
3-7-2 Computer Environment	205
3-7-3 Installation and Uninstallation	206
(1) Installing the DB Assistant	206
(2) Uninstalling the DB Assistant	207
3-7-4 Dialogue Boxes in the DB Assistant	208
(1) Accessing the Setup Dialogue Box	208
(2) Contents of the Initial Dialogue Box	209
(3) The Setup Dialogue Box	210
3-7-5 Setting Up the PDF Keyword Assist Option	211
Supplemental: Making Settings related to the ‘Access according to sender name’ option	219

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Page 1-13

1-3

Using the Scanner Function

(2) Image transmission size selection

(“Select sending size”)

The image transmission sizes (size of the transmitted image) available for selection are as follows.

•

Inch specifications: Auto, 11" x 17", 8-1/2" x 14", 8-1/2" x 11" and 5-1/2" x 8-1/2"

A4 is also available in monochrome copiers.

•

Metric specifications: Auto, A3, B4, Folio, A4, B5, A5 and B6

Factory default setting: Auto

11" x 8-1/2" is also available in monochrome copiers.

This setting is not available when the original size is custom selected.

When you select a scanning resolution of 600 dpi, it is not possible to select an image transmission size

larger than the original size.

(3) Scanning resolution selection

(“Scanning resolution”)

Sets the desired level of fineness (resolution) at which the original will be scanned. The higher the resolution

value is, the finer the image will be. In this case, however, the size of the resulting file (data volume) will

become larger and the scanning time will be increased.

•

“600 dpi”, “400 dpi”, “300 dpi” or “200 dpi”

The image resolution that is generally used for viewing on computer screens is 96 dpi for a Windows

environment and between 150 dpi and 600 dpi for printing.

A high scanning resolution needs to be selected when enlarging or printing an image.