Kyocera TASKalfa 3501i File Management Utility Operation Guide Rev 3.01.2013.3 - Page 10

Distribution Rule, Receiving folder ID

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6 Distribution Rule The distribution rules are applied to each file in the receiving folder, and each file that meets the given rule is distributed accordingly. Adding Distribution Rule 1 In the Main screen, click Distribution Rule. 2 In the Distribution Rule dialog box, click New. The Folder Settings tab becomes active. An ID is automatically assigned to the Distribution Rule. 3 Enter a Name for the Distribution Rule. 4 In List of folders, click Add. The Add Folder dialog box displays. Enter the destination for the distribution folder, or click Browse and select the folder path. You cannot specify a folder already used as the receiving folder, deleted folder, or error folder. 5 If the Distribution Rule requires authentication, enter the User name and Password. 6 Click OK to save the distribution folder settings. The distribution folder appears under List of folders. You can enter up to 10 distribution folders. 7 In Basic Filter tab, click Select. The Receiving folder ID dialog will open. Select a receiving folder and click OK. Make settings in Filter by as needed. These settings apply to files scanned from all types of MFP systems. 8 Select the Distribution Actions that are performed when the distribution conditions match. Default If selected, no action is taken. Delete If selected, files are moved to the delete folder. Overwrite If selected, existing files at the destination are overwritten, if they have the same name as the transferred file. Note: If the distribution folder is missing, the files are moved to the error folder. 6-1 User Guide

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6 Distribution Rule
The distribution rules are applied to each file in the receiving folder, and each
file that meets the given rule is distributed accordingly.
Adding Distribution Rule
1
In the Main screen, click
Distribution Rule
.
2
In the
Distribution Rule
dialog box, click
New
. The
Folder Settings
tab
becomes active. An
ID
is automatically assigned to the
Distribution Rule
.
3
Enter a
Name
for the
Distribution Rule
.
4
In
List of folders
, click
Add
. The
Add Folder
dialog box displays. Enter the
destination for the distribution folder, or click
Browse
and select the folder path.
You cannot specify a folder already used as the receiving folder, deleted folder,
or error folder.
5
If the
Distribution Rule
requires authentication, enter the
User name
and
Password
.
6
Click
OK
to save the distribution folder settings. The distribution folder appears
under
List of folders
. You can enter up to 10 distribution folders.
7
In
Basic Filter
tab, click
Select
. The
Receiving folder ID
dialog will open.
Select a receiving folder and click
OK
. Make settings in
Filter by
as needed.
These settings apply to files scanned from all types of MFP systems.
8
Select the
Distribution Actions
that are performed when the distribution
conditions match.
Default
If selected, no action is taken.
Delete
If selected, files are moved to the delete folder.
Overwrite
If selected, existing files at the destination are overwritten, if they have the
same name as the transferred file.
Note:
If the distribution folder is missing, the files are moved to the error
folder.
6-1
User Guide